Subcontract Administrator

VINCI Construction Grands Projets Canada; Pickering; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Group Health Insurance

RRSP Program

4 vacation weeks + 3 sickness days

Job summary

VINCI Construction Grands Projets Canada invites applications for a Subcontract Administrator on the Pickering Nuclear Generating Station refurbishment program. The role centers on monitoring subcontract performance, invoicing, forecasting, change orders, claims analysis, and coordinating with Legal to resolve issues.

You will maintain relationships with subcontractors, support project leadership, manage contract closeouts, ensure compliance, monitor risks, and track budgets and site progress.

Qualifications

• Bachelor's degree in construction-related field or equivalent.
• Experience with contracts, subcontracts, procurement, or commercial management in engineering/construction.
• Strong knowledge of contract law, pricing, and subcontract administration.

Responsibilities

• Maintain effective relationships with subcontractors.
• Support project leadership in developing and implementing strategies for safe and successful execution.
• Lead administration and closeout of contracts and service agreements.
• Ensure compliance with company policies, contractual obligations and project requirements.
• Identify, assess and mitigate commercial and contractual risks; provide recommendations to leadership.
• Establish and manage processes to monitor contract compliance, performance, changes, claims and dispute resolution.
• Lead negotiation and resolution of change events, claims and disputes with Legal and other functions as required.
• Manage contract budgets, monitor subcontractor site progress and quantities against project objectives.

Skills

Analytical skills

Communication

Presentation

Interpersonal skills

Time management

Education

Bachelor's degree in Construction Management

Bachelor's degree in Quantity Surveying

Bachelor's degree in Business

Bachelor's degree in Engineering

Bachelor's degree in Supply Chain Management

Tools

Microsoft Office Suite

Job description

a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Subcontract Administrator

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A 1.5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract, including invoicing, forecasting, negotiation and the formalization of Change Orders, claims analysis, and the proactive communication of project challenges. They will help ensure subcontract compliance with project requirements and support successful project execution.

Concretely, your tasks will be:

• Maintain effective relationships with subcontractors;
• Support project leadership in developing and implementing strategies for the safe and successful execution of the project;
• Lead the administration and closeout of contracts and service agreements throughout their lifecycle;
• Ensure compliance with company policies, procedures, contractual obligations, and project requirements;
• Identify, assess, and mitigate commercial and contractual risks, providing recommendations to project leadership;
• Establish and manage processes to monitor contract compliance, performance, changes, claims, and dispute resolution;
• Lead the negotiation and resolution of change events, claims, and disputes, coordinating with Legal and other functions as required;
• Manage contract budgets, monitor subcontractor site progress and quantities performed, and track performance against project objectives.
• Bachelor's degree in Construction Management, Quantity Surveying, Business, Engineering, Supply Chain Management, or a related field;
• 3-8 years of experience in contracts, subcontracts, procurement, or commercial management within the engineering and construction industry;
• Strong knowledge of contract law, subcontract pricing, pre-award negotiations, subcontract drafting, and subcontract administration;
• Working knowledge of engineering and construction subcontracting practices, commercial terms, and applicable regulations;
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint);
• Excellent analytical, communication, presentation, and interpersonal skills, with the ability to collaborate across multidisciplinary teams;
• Detail-oriented, self-motivated, and capable of managing competing priorities while meeting deadlines.

What do we have to provide:

• Gross annual salary between 75K and 90K, depending on experience and profile
• 4 vacation weeks & 3 emergency/sickness days paid;
• Group Health Insurance (premium participation including virtual health care system);
• RRSP Program
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

At Deep-Water Intake Group, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.