Sub-Head Tool Crib / Store Operator

The University of British Columbia; North Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

The University of British Columbia is hiring a Sub-Head Tool Crib / Store Operator to oversee inventory management and operational processes within Student Housing and Community Services. This role involves supervising staff, ensuring safety compliance, and optimizing inventory procedures while fostering a diverse and inclusive workplace. Candidates should possess extensive experience in operational support and supervisory roles, along with relevant educational qualifications.

Qualifications

• Minimum seven years of related experience or equivalent education.
• Working knowledge of tools and equipment of various trades.
• Valid class 5 BC Drivers' License required.

Responsibilities

• Oversee and organize staff work in the Tool Crib and store operations.
• Ensure compliance with safety and operational guidelines.
• Monitor and report on inventory and stock management.

Skills

Supervisory skills

Inventory control

Safety processes

Education

Completion of post-secondary education equivalent to diploma level

APICS certification

Tools

Software systems knowledge

Forklift certification

Job description

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Staff - Union

Job Category

CUPE 116

Job Profile

CUPE 116 Salaried - Sub-Head Tool Crib / Store Oper

Job Title

Sub-Head Tool Crib / Store Operator

Department

Admin & Operational Support | Facilities | Student Housing and Community Services

Compensation Range

5,655.00 - $6,071.00 CAD Monthly

Posting End Date

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position is responsible for organizing, supervising, and overseeing Student Housing and Community Services (SHCS) tool crib and Storekeeping staff and their work function. This includes working with, providing guidance, or organizing training with and / or for relevant SHCS staff members and departmental colleagues on the connected systems of tracking, sourcing, receiving, storing, repairing, installing and distribution of tools, equipment, and other supplies. This position consults with colleagues and unit leads on inventory control of tool crib and stores across Student Housing and Community Services, and oversees the tasks assigned to their unit from these collaborations. Have knowledge of relevant safety processes, while guiding and insuring staff are aware of and completing best practices. They provide expertise and consult on tools, equipment, supplies, budgets, and the timely upkeep of data / invoicing processes with relevant SHCS units and direct Stores staff in alignment with these decisions.

Organizational Status

Reports to the Associate Director, Facilities.

Work Performed

Supervises, organizes and allocates the work of assigned staff engaged in operating a central tool crib and the receiving, storing, distribution, upkeep, training, and inventory control of tools, equipment, furniture supplies and related materials. Supervises, organizes, collaborates, and participates in training workers as necessary on relevant Stores topics or requirements.

Addresses complex store issues by initiating appropriate and compliant action to correct or provide guidance. Makes suggestions on efficient work practices with supporting metrics from lessons learned or root cause analysis from ongoing store issues.

Organizes, tracks, consults on, documents, efficiently assigns, performs, or reports on the work of the Tool Crib / Store Operators as needed.

Oversees or collaborates in the upkeep of the physical and recorded inventory system for tool crib / store items at all relevant SHCS warehouses / store locations across campus.

Evaluates stock levels and appropriate purchase costs outlined in established procedures and policies and by manual and electronic documentation. Maintains optimum stock levels throug consultation, and exercising judgement, when ordering and following-up on orders.

Prepares cost estimates for jobs, works with purchasing, or department leads to support procurement of items, and / or order required materials. Meets with internal and external stakeholders, including sales representatives to discuss and evaluate products, to support selection recommendations to department leads or purchasing groups. Supports project supplies, procurement, and support as requested.

Helps create, upkeep, and check to ensure that work is completed in accordance with procedure and process guides, operational health and safety guidelines , and specifications.

Monitors and reports on fleet and vehicle staff in relevant stores operating areas on required guidelines and regulations. Overseas and is responsible for operating recycling systems in relevant stores and support spaces, including but not limited to metals, batteries, cardboards, and chemicals.

Collaborates with relevant SHCS units and colleagues on maintaining work system related records on timekeeping, costing, tools, equipment, supplies, and work assignments via SHCS systems and methods.

Ensures that employees under their jurisdiction work in a correct and safe manner and in accordance with all normal safety standards and practices and university and departmental policies and procedures via inspections or arranging preventative maintenance or general maintenance of them.

Ensures that tools, equipment, furniture, supplies and other related materials are maintained in good safe working conditions.

Communicates with customers as required to ensure high quality and efficient delivery of service.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

Consequence of Error / Judgement

Makes decisions regarding the organization and allocation of work and acceptability of work performed for assigned area and / or staff; inappropriate decisions may result in service delays and costs.

Supervision Received

Works under general supervision and from oral and written instructions, work orders, drawings and specifications.

Supervision Given

Organizes, allocates and supervises the work of assigned staff.

Minimum Qualifications

Completion of post-secondary education in related field equivalent to the diploma level and a minimum seven years of related or an equivalent combination of education and experience. Working knowledge of tools and equipment of various trades is required. A valid class 5 BC Drivers’ License.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

APICS certification. Post-secondary diploma in a relevant program. Valid forklift certification. Experience and knowledge of various computer systems and software. Supervisory skills and experience. A willingness to challenge their own perspective and pursue UBC strategic objectives in the execution of their work. Included, but not limited, in this are UBC's equity, diversity, and inclusion goals, climate action goals, and so on.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Other

Higher Education

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