Studio Operations Coordinator

April 9, 2025

STUDIO OPERATIONS COORDINATOR

Reports to: Communications and Engagement Director

Permanent – Full-Time

The team

By actively contributing to creating a pleasant, healthy, and stimulating work environment, you will ensure the smooth operation of the studio, coordinate daily services, and help bring studio life to life.

What you will do

Facilities & Logistics Management:

1. Ensure that all spaces (open areas, meeting rooms, break zones) are in good condition and optimized for use;
2. Manage inventory (coffee, snacks, office supplies, goodies, etc.);
3. Keep the kitchen area clean and tidy;
4. Coordinate service providers (cleaning, security, maintenance);
5. Serve as the main contact point with the building management.

Workplace Well-being & Quality of Life:

1. Collaborate with various stakeholders to optimize workspace layouts;
2. Propose and implement well-being initiatives with the support of the H&S committee;
3. Assist in the organization of internal events;
4. Facilitate new employee integration and support logistical onboarding;
5. Contribute to internal communications (posters, collaborative tools).

Administrative Support:

1. Provide occasional support to the HR and Office Management teams;
2. Maintain records and inventories;
3. Welcome visitors and prepare meeting rooms;
4. Handle administrative follow-ups;
5. Manage incoming and outgoing deliveries.

What you bring

1. Education in administration or a related field;
2. Minimum of 5 years’ experience in a similar role;
3. Attention to detail and a collaborative mindset;
4. Energy and enthusiasm;
5. Discretion;
6. Efficiency and a fast-paced execution;
7. Resourcefulness and adaptability;
8. Initiative and strong autonomy;
9. Excellent organizational skills.

Benefits

• Access to Groupe insurance: To take care of yourself and your loved ones;
• Access to Groupe RRSPs: we think about your future;
• Access to a telemedicine service for the family: to avoid a pleasant 24 hours in the emergency room;
• Bonus plan: we recognize the work accomplished.