Studio Manager - Whitehorse

Taylor Architecture Group (tag); Whitehorse; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing design firm is seeking a Studio Manager for its Whitehorse office. The successful candidate will oversee office operations, ensure effective team collaboration, and build client relationships throughout Yukon and BC. Strong proficiency in Microsoft Excel and excellent communication skills are essential. This role offers a supportive work culture and professional development opportunities.

Benefits

Health and dental benefits after 3 months

Annual professional development stipend

Two additional weeks of paid vacation during December

Qualifications

• Strong written communication skills including Microsoft Word and Outlook.
• Experience working in other office environments.
• Willingness to learn other computer programs as required.

Responsibilities

• Manage supply and maintenance of general office equipment and supplies.
• Participate in arranging office social events.
• Monitor staff schedule and information.

Skills

Microsoft Excel proficiency

Strong written communication skills

Excellent interpersonal skills

Problem-solving skills

Ability to work independently

Education

Completion of courses in Microsoft Excel

Valid Yukon driver’s license

Tools

Microsoft Word

Microsoft Outlook

Job description

Taylor Architecture Group is a growing, multi-disciplinary design firm headquartered in Yellowknife with offices in Whitehorse and Ottawa. Our company has been operating in the North for over 40 years. Our future is tied to the prosperity of the communities we serve, and this understanding underpins every project we approach.

We are looking for a confident and well-organized individual to join our growing Whitehorse team as the Studio Manager. In this role, you will be responsible for all practical steps necessary to ensure that the company and team can work effectively and efficiently in serving our clients. You will also be in a unique position to monitor the wellbeing of your co-workers and advance a workplace culture that is energetic, respectful, and supportive.

As the public face of TAG in Whitehorse you will build relationships with our clients, partner companies, and sub-consultants across Yukon and BC and seek out new connections to support the company’s growth.

The ideal candidate will be a fast learner with excellent communication skills and a desire to grow professionally as part of a team. Curiosity, and a willingness to learn about the industry and the diverse specializations and skills of your teammates will be considered strong assets. As you learn about our company you will be on the lookout for efficiency and opportunities for process improvements.

Required Qualifications

Candidates must demonstrate proficiency in :

Microsoft Excel, including the following :

understanding of basic accounting formulas

referencing between worksheets using the index function

completion of at least one course in Microsoft Excel is not required but viewed as an asset

Strong written communication skills including Microsoft Word and Outlook.

A willingness to learn other computer programs as required.

Valid Yukon driver’s license and access to a vehicle at least once per week for mail pick-up, supply runs, etc.

Excellent interpersonal skills.

Ability to work independently and proactively.

Strong problem-solving skills.

Experience working in other office environments.

Assets

The following qualities are considered as assets, but candidates will be supported through training to develop these skills / qualifications :

Knowledge of and current certification in the following Certificate of Recognition (COR) areas :

Principles of Health and Safety Management

COR Internal Auditor Certification

Joint Health and Safety Committee representative or Safety Representative

TAG will pay for the costs and time to complete training in these areas for the right candidate).

General website design (Wix / Squarespace) updates and marketing / social media duties, in collaboration with the Research and Marketing Team.

Experience with bookkeeping and familiarity with financial administration processes, record keeping etc.

TAG supports the professional development of staff, and upgrading relevant skills and interests will be supported.

Position Duties

Daily Tasks

Receive phone calls and in person guests and transfer them as required.

Manage supply and maintenance of general office equipment and supplies

General administration errands (picking up printing, water fills, recycling, coffee supplies, and others as needed.)

General administration duties (answering phones when in, shredding paper, general cleaning, checking office mail)

Office improvements (organizing / ordering supplies for materials library, coordinating additional sample needs with design staff)

Participate in arranging office social events with all staff in the office.

Other office duties as required.

Health and Safety Tasks

Manage TAG / TAG Engineering’s COR Health and Safety program including :

Ongoing tracking of hazard assessments and other general Health and Safety records paperwork, ensuring the maintenance of the program, and the offices COR certification are up to date.

Undertaking annual internal audits and coordinating an external Audit every 3 years.

Updating existing health and safety manual as required.

Coordinating office safety inspections with other team members

Participating in and minuting the inter-office Joint Health and Safety Committee meetings.

Maintaining safety training tracking system for workers and coordinating recertification as required.

Office Management

Assist in the organization of office staff professional memberships, continuing education etc.

Coordinate project travel for TAG and TAG Engineering Staff (flights, accommodations, vehicle rentals, etc.).

Filing and general records management.

Monitor staff schedule and information – holidays, sick time, etc.

Maintain the common office Outlook calendar.

Monitor recycling, contracted office cleaner, and watering schedules.

Assist Business Manager in preparation of office documentation, procedures etc.

Monitor condition of office equipment arrange maintenance, replacement, upgrade as needed.

Liaise with the Building Manager regarding general maintenance, leases, etc.

Review and updating of office document templates for staff information tracking, invoicing, et cetera (MS Word, Excel).

Collect mail and couriered packages.

Maintain the front desk area in a clean and presentable condition.

Keep office storeroom tidy and maintain inventory.

Maintain the office keys and alarm system and record key assignments.

Assist with setting up Client and Consultant project contracts.

Undertake other activities and duties as are required for the management and operation of the office.

Organization Structure

This position is in Whitehorse, and reports to the Senior Business Manager located in the Yellowknife Office and undertakes work for both TAG and TAG Engineering.

The position will be focused principally on the operations of the Whitehorse office, and successful candidates are expected to collaborate closely with the Managing Associate and senior TAG Engineering staff in the Whitehorse Office. In addition to the Whitehorse Office, the position will take on some company-wide tasks to support the Senior Business Manager.

Schedule and Compensation

TAG’s Office Hours are Monday – Friday, 8 : 30am – 5 : 00pm.

Candidates are expected to work a minimum of 30 hours per week. Final schedule will be worked out with the successful candidate to suit individual situations.

Overtime is compensated or may be taken in lieu.

Mileage for personal vehicle use is compensated.

Wage to be commensurate with experience.

Health and Dental benefits package is provided after 3 months of employment

Additional 2 weeks (approx.) of paid vacation over the Holiday Office Shutdown in December.

Annual Professional Development / Wellness stipend after one year of work with TAG.

Candidate will begin employment immediately. The employment contract will be permanent following the conclusion of a 3-month probationary period.

How to apply :

Please submit your CV and any supporting material such as a cover letter to [e-mail] .

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