Studio Coordinator

Airbus; Toronto; On-site; CAD 48,000 - 50,000; Full time

Job summary

A leading company in Marketing and Communications is seeking a Studio Coordinator in Toronto. This role involves providing exceptional client service, managing studio schedules, and supporting project management. Ideal candidates will have a background in film or video production, with strong organizational and client service skills.

Qualifications

• Minimum 1+ years of administrative, office management, or client services experience.
• 2+ years of experience working on professional video/photo productions.
• Extensive knowledge of current video/photography technology.

Responsibilities

• Provide exceptional front office client service.
• Manage weekly production schedule and coordinate project tasks.
• Support Project Managers with documentation and inventory management.

Skills

Client service skills

Multitasking

Attention to detail

Organizational skills

Education

Degree or Diploma in film, video production, photography, communications or related

Tools

Microsoft Office - Excel, Word, Outlook

Job description

This website is operated, hosted and managed by Tag Worldwide Limited of 1-5 Poland Street, Soho, London, W1F 8PR, United Kingdom.

As an ethical employer, Tag will never ask job applicants to provide private, sensitive information upfront or make offers of employment contingent on financial requests or responsibilities from any candidate.

The Studio Coordinator provides exceptional front of office client service for our in-house clients, visitors, talent and ambassadors, product management, project management, operational support for our office and coordination of studio and production scheduling and reporting.

JOB DUTIES

• denotes an “essential function”)
• Reception duties and upkeep of staff kitchen, town hall and meeting rooms (10% of time)
• Maintain and coordinate cleanliness / supplies of staff kitchen, town hall & office events
• Making sure client areas are presentable and clean prior and after meetings
• Load and unload common area dishwasher with cups, dishes, cutlery on a weekly basis
• Provide an exceptional and welcoming client and visitor experience (10% of time)
• Greet visitors on arrival in a cheerful and pleasant manner and get them set-up at Tag
• Coordinating / arranging / ordering meals and offering beverages to clients on-site
• Support and assist with receiving product on a daily basis (20% of time)
• Notify Project Managers upon receipt of product arrival and store appropriately on-site
• Update internal Inventory Tracker Sheet with date received, quantity and shelf information
• Flag to Project Managers if product is missing, damaged or not as expected upon receipt
• Flag and remove soon-to-be expired or expired product from storage areas
• Creating and managing the weekly production schedule (20% of time)
• Adding, re-scheduling, and removing bookings as necessary, while tracking cancellations
• Generating the weekly Production Run Sheet (including utilization metrics of studios)
• Transfer and organize data from photo and video shoots to server for post production (10% of time)
• Manage transactional creative projects of low to medium complexity (30% of time)
• Plans, controls and coordinates work on the administrative requirements of the project to ensure that the project’s objectives are successfully completed on time, within budget and to a high level of quality
• Communicate consistently with project stakeholders and executives as appropriate, ensuring deliverables are being met by all team members at all stages of the project
• Support Project Managers with documentation creation and management
• Maintain an accurate and up-to-date record of all projects and their status using appropriate technology
• Develop and maintain a strong relationship with the client and consistently strive to exceed their expectations. Maintain a good understanding of the client and their organization
• Assist the Director, Studio Production and Manager, Culinary & Styling when required

JOB QUALIFICATIONS

• Degree or Diploma in film, video production, photography, communications or related (a combination of education and experience can be substituted)
• Minimum 1+ years of administrative, office management / coordination, reception, client services experience, studio assistant / coordinator experience
• 2+ years of experience working on professional video / photo productions
• Experience with data organization and management
• Extensive knowledge of current video / photography technology, standards and trends
• People and solution-oriented
• Exceptional client service skills and works well in a team environment
• Ability to multitask and handle multiple tasks simultaneously
• High level of accuracy and meticulous attention to detail
• Excellent organizational skills, ability to plan and prioritize your workload
• Strong proficiency in Microsoft Office - Excel, Word, Outlook

WORKING CONDITIONS

The salary range for this position based in Toronto is CAD 48K minimum - CAD 50K maximum per annum. Compensation varies depending on location, and job-related factors such as experience, responsibilities, and business needs.

This is the opportunity to work in an environment that best suits your needs, fueled by flexible hours and locations, strong supportive benefits, career training and development and, most importantly, an inclusive environment that eliminates barriers and elevates voices, giving every member of the Tag team an opportunity to be seen and heard.

We’ve made a strong commitment to diversity and inclusion and are taking a stance on equality in the workplace. We support sustainability, in our organization and with our network of partners and suppliers.

About Us

We're proud of our roots.

From our humble beginnings as a print shop in London, to our position today as a global leader in Marketing and Communications services. Our business is built on a strong heritage, great relationships and a talented team.

Today we have one purpose, to create value for our clients by working smarter with fewer resources, enhancing efficiencies, improving their customer's experience and strengthening their brand reputation.

Our clients and their customers have always been at the heart of everything we do. Our long-term partnerships, great relationships and exceptional employees have been the driving force behind our success.