Student Services Coordinator, Student Health Services

Brock University; Canada; On-site; CAD 52,000 - 85,000; Full time

Job summary

A leading Canadian university in St. Catharines is seeking a Student Services Coordinator to support the wellness and accessibility of students. This role involves directing inquiries, ensuring student safety, and managing documentation with a strong emphasis on customer service. Qualified candidates will possess a Social Services Worker Diploma and relevant experience. This ongoing seasonal position offers health benefits and a competitive salary in a respectful and inclusive work environment.

Benefits

Health & Dental Benefits

Pension Plan

Vacation up to 3 weeks per year

Tuition Waiver Program

Qualifications

• Demonstrated front-line experience in a customer service role.
• Knowledge of wellness and accessibility issues.
• Ability to handle unexpected and emergency situations.

Responsibilities

• Greet and direct students in a courteous manner.
• Monitor student well-being and escalate issues as necessary.
• Manage and document student interactions accurately.

Skills

Customer service experience

Empathetic listening

Problem-solving

Attention to detail

Education

Social Services Worker Diploma

Tools

EMR systems

Office software

Job description

Student Services Coordinator, Student Health Services page is loaded

Student Services Coordinator, Student Health Services

Apply locations St. Catharines, Main Campus time type Full time posted on Posted 2 Days Ago job requisition id JR-1022215

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive ! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

August 17, 2025 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

Please note: This is an ongoing seasonal position that will run from September – April.

About the Role:

Reporting to the Executive Director, Student Wellness & Accessibility Centre, the Student Services Coordinator will greet, gather and provide information including directing students and callers in a student centered empathetic, knowledgeable and courteous manner. The S tudent Service Coordinator acts as an initial point of service contact for students utilizing student wellness and accessibility services. The incumbent will assess the needs of students coming to seek help and manage the flow to respective services, ensuring students experience a helpful and timely response.

T he Student Services Coordinator will:

• In a professional manner, interact, welcome and direct students considering their perspective and needs, acting as a liaison with Student Wellness and Accessibility services colleagues, ensuring students get connected to the right professional;

• Ensure the safety and well-being of students, monitoring behaviours, preventing escalations calmly and responding to high-risk indicators using verbal de-escalations techniques;

• Record and document details of interactions with students;

• Utilize the SR Fax to download documents and accurately file them into the appropriate EMR charts, as well as managing patient referrals;

• Handle scanning and processing of Release of Information requests, such as scanning records that need to be sent to patients’ Family Physicians;

• Triage student inquiries or refer them to the correct professional within the Student Wellness and Accessibility Centre;

• Provide, coordinate and act as a focal point to the SWAC team including providing accurate information to all contacts and monitoring schedules for conflicts (staff absences) ensuring there is no interruption of service to students;

• Maintain the front desk service procedure manual ;

• C ommunicate any details for students wishing to dispute their missed appointment fee;

• Submit computer access requests, security codes, key transfers, office logistics setup and setting up appointments in EMR ;

• Develop, maintain and support a filing system for Student Wellness and Accessibility Centre services in keeping with PHIPA and FIPPA;

• Arrange and attend meetings pertaining to formatted student services, book rooms and equipment, take notes, prepare formatted minutes in a timely fashion for the supervisors’ approval and circulate minutes to appropriate parties after meetings;

• Compose and proof correspondence, including newsletters, flyers and emails;

• Follow policies and procedures for dealing with confidential information respecting student privacy and yet ensuring that the right service is provided;

• Support staff and students when needed to provide and liaise referrals within Brock or outside the community.

Please note: This position may require evening availability .

Key S kills and Experience :

• Social Services Worker Diploma;

• Demonstrated front-line experience in a customer service role in a related field (e.g., health sciences, social work);

• Knowledge of wellness and accessibility issues;

• Knowledge and sensitivity to a range of medical issues and legal requirements for the provision of disability services;

• Knowledge of characteristics of specific health and social concerns and disabilities particularly within the post-secondary context;

• Solid computer competency including word processing, spreadsheet, database and web-based applications;

• Strong document management, attention to detail, accuracy, and administrative skills;

• Ability to operate efficiently and effectively in a fast-paced environment, switching constantly from task to task;

• Ability to work independently to problem-solve customer requests;

• Ability to de-escalate situations using empathetic listening and motivational interviewing skills;

• Capacity to handle unexpected and potentially emergency/crisis situations in consultation with student life personnel;

• Ability to conceptualize new ideas to help streamline procedures to ensure efficiencies.

Salary and Total Rewards:

• Job Grade I , Hourl y Scale ( $ 52,093-$84,476 ) ;

• Target Hiring Salary: $52,093

• This is an ongoing seasonal position that includes:

• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.

• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.

• Vacation: Up to 3 weeks per year, in addition to university holidays.

• Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy . As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups .

We are committed to inclusive and barrier-free recruitment, and we accommodat e the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code . Please contact [e-mail] if you require a disability related accommodation so we can ensure you r participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received . C andidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca .

Brock University is a comprehensive institution with rich academic programs and world-class research activity. Located in Ontario’s scenic Niagara region on the traditional territory of the Haudenosaunee and Anishinaabe peoples, Brock is situated in a UNESCO Biosphere Reserve. With nearly 600 full-time faculty members and researchers, Brock's robust academic scope offers more than 70 undergraduate programs and 50 graduate programs in seven dynamic Faculties. The University’s 19,000 students come from across Canada and around the world. Brock’s renowned student experience is enriched by an emphasis on experiential education, as illustrated by community partnerships, volunteerism and one of Ontario's largest and most successful co-op programs.