Pre-Clerkship Curriculum Coordinator

Dalhousie University; Halifax; Hybrid; CAD 40,000 - 51,000; Full time

Benefits offered by this job

Health and dental plans

Defined benefit pension plan

Tuition assistance program

Employee and family assistance program

Job summary

Dalhousie University’s Department of Undergraduate Medical Education in the Faculty of Medicine seeks a Pre-Clerkship Curriculum Coordinator to support Med 1 curriculum delivery. You will help manage schedules, course materials, student placements, and examinations while ensuring policy compliance and accreditation standards across connected sites.

The role requires coordinating with multiple stakeholders, maintaining data integrity in LMS/SIS, and contributing to program improvements through

Qualifications

• Business/Administrative Professional diploma plus approximately three to five years of related work experience (or equivalent combination of training and experience).
• Demonstrated experience coordinating multiple priorities, managing competing deadlines and working effectively in a fast-paced environment with minimal supervision.
• Excellent organizational, interpersonal, communication and presentation skills with the ability to collaborate effectively with faculty, staff, students and external partners.
• Proven ability to exercise sound judgment, maintain confidentiality and manage sensitive student and academic information with professionalism and discretion.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and SharePoint.

Responsibilities

• Coordinate and manage pre-clerkship curriculum schedules, course materials, student placements, and academic activities to ensure the timely and effective delivery of medical education programs.
• Collaborate with faculty, academic leaders, clinical departments, and distributed campus partners to support curriculum planning, scheduling, resource allocation, and program consistency across sites.
• Maintain and administer curriculum, student, and assessment information systems, ensuring the accuracy, integrity, confidentiality, and timely distribution of academic records and materials.
• Coordinate the development, administration, invigilation, and reporting of student assessments and examinations while ensuring compliance with Faculty of Medicine policies, procedures, and accommodation requirements.
• Monitor and resolve curriculum and assessment issues, provide recommendations for process improvements, and support the implementation of new technologies, systems, and educational initiatives.
• Provide operational, administrative, and project support to medical education leadership, committees, accreditation activities, faculty, staff, and students, contributing to the overall delivery and continuous improvement of undergraduate medical education programs.

Skills

Coordination

Communication

Organizational skills

Confidentiality

Microsoft Office

Education

Business/Administrative Professional diploma

Tools

ExamSoft

Brightspace

One45

Banner

DalMedix

Adobe applications

Job description

Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week)

Classification

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Undergraduate Medical Education ( UGME ) within the Faculty of Medicine, delivers an informative and challenging curriculum for the undergraduate students enrolled in the Medical School, which will prepare them for the next stage of their medical education. Reporting to the DMNS Operations Manager, the Pre-Clerkship Curriculum Coordinator supports the delivery of the Med 1 curriculum, student assessments, and examinations, while ensuring compliance with academic policies and accreditation standards across distributed medical education sites.

Key Responsibilities

• Coordinate and manage pre-clerkship curriculum schedules, course materials, student placements, and academic activities to ensure the timely and effective delivery of medical education programs.
• Collaborate with faculty, academic leaders, clinical departments, and distributed campus partners to support curriculum planning, scheduling, resource allocation, and program consistency across sites.
• Maintain and administer curriculum, student, and assessment information systems, ensuring the accuracy, integrity, confidentiality, and timely distribution of academic records and materials.
• Coordinate the development, administration, invigilation, and reporting of student assessments and examinations while ensuring compliance with Faculty of Medicine policies, procedures, and accommodation requirements.
• Monitor and resolve curriculum and assessment issues, provide recommendations for process improvements, and support the implementation of new technologies, systems, and educational initiatives.
• Provide operational, administrative, and project support to medical education leadership, committees, accreditation activities, faculty, staff, and students, contributing to the overall delivery and continuous improvement of undergraduate medical education programs.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional diploma plus approximately three to five years of related work experience (or equivalent combination of training and experience).
• Demonstrated experience coordinating multiple priorities, managing competing deadlines and working effectively in a fast-paced environment with minimal supervision.
• Excellent organizational, interpersonal, communication and presentation skills with the ability to collaborate effectively with faculty, staff, students and external partners.
• Proven ability to exercise sound judgment, maintain confidentiality and manage sensitive student and academic information with professionalism and discretion.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and SharePoint.

Assets

• Experience working in a medical education, post-secondary, healthcare or academic administration environment.
• Knowledge of medical education programs, curriculum administration, student assessment processes and academic policies and procedures.
• Experience using educational and administrative systems such as ExamSoft, Brightspace, One45, Banner, DalMedix and Adobe applications.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• - Respect & Inclusion
• - Adaptability
• - Knowledge & Thinking Skills
• - Communication
• - Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter