Student, Emergency Management

Region of Waterloo; Kitchener; Hybrid; CAD 31,000 - 34,000; Part time

Job summary

Region of Waterloo is seeking a student to support the Emergency Management team within Human Resources. The role focuses on applying technical skills to data analysis for business continuity and emergency management programs.

You will work in a hybrid environment (three days in office, two remote) and contribute to public education materials, reporting, and cross-divisional data analyses while traveling as needed within Waterloo Region.

Qualifications

• Must be currently enrolled in a college, university or master’s program in relevant fields.
• Technical proficiency and understanding of systems, tools, and technology.
• Strong presentation and analytical skills.
• Ability to travel within Waterloo Region.

Responsibilities

• Supports the Emergency Management team within Human Resources and uses technology to aid data analysis.
• Assists in reviewing and analyzing business continuity assessment data.
• Creates training materials and documentation related to data analysis.
• Maintains records of processes, incidents and outcomes for post-event analysis.
• Participates in meetings to review data analyses with Regional divisions.
• Supports public education programs and training development including community messaging.
• Manages meeting logistics and prepares agendas/minutes, travels as needed.
• Contributes to projects related to initiatives in a hybrid office model.

Skills

Technical proficiency

Analytical skills

Problem solving

Excel/PowerBI

Collaboration

Communication skills

Organization skills

Time management

Confidentiality

Instruction following

Education

Currently enrolled student in college/university

Job description

Job Number: 4877
Job Type: Student
Vacancy Reason: Temporary
Temp Contract Length: 3 Months
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Administration
Number of Positions: 1
Department: Emergency Management
Division: Human Resources
Hours of Work: 35
Union: OTHER
Grade: Student Grade 09
Salary Range: $22.33 - $24.81

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Supports the Emergency Management team within Human Resources. Applies expert technological skills to support business continuity and emergency management data analysis. Supports the emergency management public education and training programs.

Duties/Responsibilities

• Technology integration. Uses Microsoft office suite and other technology/systems to enhance communication, data collection and analysis within the business continuity framework.
• Assists in the review, extrapolation, and analysis of business continuity assessment data for all Regional divisions.
• Data analysis. Analyzes assessment data to provide critical listing reports related to people, places, and technological priorities.
• Creates training/awareness materials and documentation related to business continuity data analysis.
• Documentation and reporting. Maintains accurate records of technological processes, incidents, and outcomes, contributing to post-event analysis and continuous improvement efforts.
• Understands technological capabilities and the use of data to contribute to program planning and the team's readiness and effectiveness in emergency situations.
• Participates in collaborative meetings with all Regional divisions to review their business continuity assessment data analysis and validate the analysis.
• Provides support in the emergency management public education program and training development, including community messaging and adult learning engagement.
• Participates in team meetings (e.g., books participants/rooms; arranges catering, equipment, supplies; prepares agendas and minutes).
• Undertakes projects and participates on project teams related to initiatives, as directed.
• Works in a standard office environment. Travels for meetings, as needed.
• Performs related duties, as assigned.

Knowledge, Skills, and Abilities

• Must be currently enrolled in a college, university or master’s program in engineering, information technology, business, finance, computer science, project management, emergency or business continuity management, or other relevant program.
• Technical proficiency and understanding of systems, tools, and technology.
• Strong presentation and analytical skills.
• Problem solving and solutions driven, with an ability to apply an innovative and creative mindset to improve processes related to business continuity and emergency management.
• Skill/proficiency using excel and reporting/data software such as PowerBI, to build analysis.
• Understanding of business continuity planning to support the organization’s resilience in the face of unforeseen events.
• Knowledge of and ability to comply with policies, procedures, and related legislation.
• Collaboration and relationship building skills. Ability to work as an effective team member.
• Communication, interpersonal, and customer service skills and experience.
• Organization skills with ability to multi-task.
• Time management and attention to detail skills.
• Ability to exhibit confidentiality/discretion in handling confidential/sensitive material.
• Ability to follow instructions; read and understand policies, procedures, forms and documents.
• This role will work in a hybrid working environment model with three days in office and two days remote working.
• Ability to travel within Waterloo Region.
• Ability to support and demonstrate the Region’s values.

Additional Knowledge, Skills, and Abilities

To be considered for employment as a student, a person must be: registered as a full-time secondary or post-secondary student in an accredited institution, or currently recognized as having full-time status by the academic institution but applying for a school vacation, practicum or work term, or returning to full-time studies in the next academic term. Students who are in their final year of academic study and who are not intending to return to full-time studies are eligible for student employment up until the time they convocate. Students participating in education and retraining programs at the post- secondary level, though not full-time students, are eligible for related student employment opportunities, where appropriate.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please [e-mail] , or by calling our Service First Contact Centre at phone number [phone].

Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.
Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).