Student Awards Officer

University of Regina

Regina

On-site

CAD 62,000 - 84,000

Full time

6 days ago

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Benefits offered by this job

Health/Dental/Vision Benefits

Flexible Spending Account

Defined Contribution Pension Plan

Job summary

The University of Regina seeks a Student Awards Officer to manage donor relations, gift agreements, and terms of reference within Advancement Services. You will coordinate with internal and external stakeholders and ensure compliance with policies while supporting student awards and donor stewardship.

This role emphasizes collaboration, meticulous documentation, and timely communication with alumni and donors.

Qualifications

Completion of a recognized certificate or diploma from a college or technical institute with additional specialized training.
Three to five years of related experience.
An equivalent amount of education and relevant experience may be considered.

Responsibilities

Collaborate to craft comprehensive gift agreements reflecting donor intent and policy.
Develop and revise terms of reference including award dispersal and eligibility details.
Lead special projects ensuring alignment with policies and objectives.
Design and implement reporting strategies to strengthen donor relationships and transparency.
Create and update donor correspondence while complying with privacy laws.
Collaborate with faculties and departments to maintain donor intent and gift continuity.

Skills

Donor relations

Communication skills

Proofreading

Attention to detail

Team collaboration

Project management

Problem solving

Independent work

Education

College certificate or diploma

Tools

Raiser's Edge

Banner

MS Office

Job description

Student Awards Officer

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Please note that preference will be given to APT Members.

Position Details

Posting Summary Competition Number 20260180A/S Position Title Student Awards Officer Faculty/Department University Advancement Unit Advancement Services Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1.

What You’ll Do:

Gift Agreement Creation: Collaborate with internal and external stakeholders to craft comprehensive gift agreements that accurately reflect the donor’s intentions while adhering to the University of Regina’s Gift Acceptance Policy.
Terms of Reference Development: Work closely with stakeholders to establish and revise terms of reference, outlining vital details such as award dispersal procedures, selection criteria, eligibility requirements, and other essential aspects specified in the gift agreements.
Special Project Management: Take charge of developing, documenting, and managing strategies for special projects that impact terms of reference and gift agreements. This involves ensuring alignment with organizational objectives and compliance with relevant policies.
Reporting Strategies: Devise and execute strategies to meet reporting obligations, aiming to strengthen long‑term relationships with donors. This includes meticulous documentation and transparent communication regarding the utilization of gifts and awards.
Documentation and Correspondence: Independently and collaboratively generate and update correspondence for donors, maintaining strict adherence to privacy legislation. Manage inquiries and communications from alumni and donors, ensuring timely and accurate responses to inquiries.
Team Collaboration: Work both autonomously and as part of a team to fulfill assigned duties effectively. Flexibility and adaptability within a collaborative work environment are crucial for success in this role.
Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in managing the arrangements with supporters that enrich the opportunities available to students.
Professional Growth: We support your development, offering opportunities for advancement and learning.
Work‑Life Balance: We value your well‑being and know your personal life is most important!
Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
Innovation Culture: We encourage fresh ideas and innovative thinking.
Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more!

Position Requirements

What You’ll Bring to this Position:

Completion of a recognized certificate or diploma from a college or technical institute with additional specialized training; and
Three to five years of related experience.
An equivalent amount of education and relevant experience may be considered.

Skills That Will Ensure Your Success in the Role:

An understanding of post-secondary educational institutions and student awards preferred.
Must have demonstrated practical and procedural knowledge of donor relations, awards, principles and tax laws in relation to charitable donations.
Excellent interpersonal and verbal and written communication skills.
Must be an excellent proofreader and accurate in producing all written material.
Well developed research synthesis, analysis, writing and presentation skills, with the ability to prepare reports and recommendations.
Demonstrated experience, discretion, excellent attention to detail, tact and judgment in creating, composing, and editing all written materials.
Must be able to interpret and translate the donor’s intent into gift agreement and terms of reference in a timely and accurately manner.
Ability to work in collaboration with faculties and departments within the University to ensure that the intent of the donor’s gift continues and is maintained.
Demonstrated interpersonal skills and ability to initiate and maintain collaborative relationships with internal/external stakeholders.
Must have excellent computer skills including use of Microsoft Office programs (Word, Excel, Outlook-and PowerPoint) .
Direct experience working in complex information management systems such as: Raiser’s Edge and Banner, with the demonstrated ability to track and maintain a variety of records and information.
Be creative, resourceful, innovative and exhibit the ability to exercise leadership and function in a team‑oriented environment.
Recognize problems quickly and effectively facilitate solutions.
Ability to handle large workloads with strict deadlines.
Demonstrate sound judgment especially with sensitive and confidential information.
Ability to work independently and as part of a team to make sound decisions, willingness to search out answers, and recognize when others need to be involved.

Physical Demands Pay Grade APT 3 Salary Range $62,088‑ $83,816 Annually Status Term Work Hours Monday – Friday, 8:15 am – 4:30 pm Duration (if Term/Temporary) 24 months, with possibility of extension or becoming permanent Full‑Time/Part‑Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 11/06/2026 Job Close Date 11/19/2026 Open Until Filled No Special Application Instructions Please note that preference will be given to APT Members.

Safety Statement The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment. Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Please provide the numbers of years and your direct fundraising experience. Please describe your knowledge and experience in working in a donor centered environment. (Open Ended Question)
Please provide a synopsis of your experience working with contracts. (Open Ended Question)
What is your level of experience with Microsoft applications, such as Excel, Word, and PowerPoint? Please describe an example of your work with each application that you feel demonstrates your highest skill level. (Open Ended Question)

Documents Required

Required Documents