Student Assistant, Events and Communications

Douglas College; New Westminster; On-site; CAD 22,000 - 30,000; Full time

Benefits offered by this job

Transit access

Hybrid work

Health benefits

Pension plan

Professional development

Fitness centre access

Job summary

Douglas College in New Westminster is seeking a Student Assistant in Community Relations & Events to support planning and execution of campus events.

You will work with a dynamic team, assist with promotion, maintain event documents, help with data entry, and provide on-site support including setup and guest greeting.

This role requires physical activity, some long hours, and eligibility as a student for Fall 2026; hours range from 5 to 20 per week, with evenings or weekends possible.

Qualifications

• Must be outgoing, social and well organized.
• Excellent writing and reading skills.
• Good organizational skills and attention to detail.
• Strong time-management skills.
• Document design skills are an asset.
• Good interpersonal skills and enthusiasm for teamwork.

Responsibilities

• Assist in the planning and execution of internal and external events.
• Collaborate with team members to brainstorm creative event concepts and elements.
• Maintain spreadsheets, volunteer forms, signup sheets and other event documents.
• Assist with event promotion.
• Help with packing and moving event equipment; some heavy lifting required.
• Assist with onsite setup, including hanging signage and arranging decor.
• Provide onsite support such as greeting guests and restocking items.
• Assist with teardown and packing and disposing of garbage.
• Participate in post-event activities such as gathering feedback and inventory.
• Assemble give-away items.
• Data entry into spreadsheets and databases.
• Monitor and respond to inquiries on Douglas College's social channels; contribute to social media initiatives.

Skills

Outgoing

Social skills

Organization

Attention to detail

Time management

Document design

Interpersonal skills

Job description

JOB OPPORTUNITY

Position Information

Location Anvil Office Tower, New Westminster

Salary Range $18.42/hour

The Opportunity Student Assistant, Community Relations & Events will assist the Community Relations Supervisor with organizing and preparing for upcoming events. The Student Assistant, Community Relations & Events will be stationed in the Anvil Centre Office.

WHO WE ARE Do what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Competitive salaries
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development opportunities
• Access to our Fitness Centres and Classes

WHAT IT TAKES

• Assist in the planning and execution of internal and external events.
• Collaborate with team members to brainstorm creative event concepts and elements.
• Contribute to the maintenance of spreadsheets, volunteer forms, signup sheets and other event documents.
• Assist with event promotion.
• Help with packing and moving event equipment such as tents, tables, banners, totes and other large items. Some heavy lifting required.
• Help with onsite setup, including hanging signage, setting up equipment, arranging decor, etc.
• Provide onsite support such as working with volunteers, greeting guests, restocking items.
• Assist with event tear-down and packing, including disassembling furniture, packing items, and disposing of garbage.
• Participate in post-event activities such as gathering feedback and event data, and counting inventory.
• Assembling give-away items.
• Assist with data entry tasks such as inputting information into spreadsheets and databases.
• Monitor and respond to inquiries on Douglas College's social media channels in a friendly and professional manner.
• Contributing to social media initiatives.

• The successful candidate will need to be outgoing, social & well organized. This is a role that requires physical work (such as loading equipment in to event areas) and requires some degree of strength and stamina. Events can run for long hours, and it's expected the person in this role will match the energy and commitment of the Community Relations & Events Team.
• Excellent writing and reading skills
• Good organizational skills
• Attention to detail
• Strong time-management skills
• Document design skills an asset
• Good interpersonal skills and an enthusiasm for working with others

Domestic students must meet ONE of the following criteria, to be eligible to work as a Student Assistant/Student Research Assistant: 1. The domestic student must be enrolled in, and maintain, a minimum of one or more (3 credit) courses at Douglas College throughout the work term; OR 2. The domestic student must have been enrolled in, and maintained, a minimum of one or more (3 credit) courses at Douglas College in the term immediately preceding the work term and has indicated an intention to enroll at the college in the term immediately following the work term; OR 3. The domestic student must be enrolled in, and maintain a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. throughout the work term; OR 4. The domestic student must have been enrolled in, and maintained, a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. in the term immediately preceding the work term and has indicated an intention to enroll at the institution in the term immediately following the work term.

International students must meet ONE of the following criteria, to be eligible to work as a Student Assistant/Student Research Assistant: 1. The international student is enrolled in full-time studies at Douglas College, throughout the academic year; OR 2. The international student, who is not a Douglas College student, but is an international student at another accredited public post-secondary institution in B.C., has a valid Study Permit that has the notation - "May accept employment on or off campus if meeting eligibility criteria as per R186 (F), (V) or (W). Must cease working if no longer meeting these criteria." Proof of enrollment in full-time studies from the other post-secondary institution is required. An original copy of a Social Insurance Number ( SIN ) and an original Study Permit are required by law before commencing work at Douglas College. Qualified Douglas College students meeting the above criteria will be given first preference over students of other qualifying institutions.

Additional Information

The position is located at the Anvil Office Tower campus. Hours of work: 5 up to a maximum of 20 hours/week. This position includes working in evenings or weekends occasionally. The work term for this position is: Fall Semester 2026 - September 8, 2026 - December 19, 2026

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Important Note

• Douglas College Student ID number or indicate if you are enrolled in another accredited public post-secondary institution in B.C.
• Domestic or International student status
• Being eligible to work please indicate the work terms you are applying for: Fall 2026
• If selected for an interview please bring one of the following: 1. Proof of enrollment for work term from Douglas College OR 2. Proof of enrollment for work term from another post-secondary institution OR 3. Domestic students only: proof of registration for the term immediately preceding the work term and indication of intention to enroll at the college in the term immediately following the work term; OR 4.The domestic student must have been enrolled in, and maintained, a minimum of two or more (3 credit) courses at another accredited public post-secondary institution in B.C. in the term immediately preceding the work term and has indicated an intention to enroll at the institution in the term immediately following the work term