Student Affairs Coordinator

McGill University; Sainte-Anne-de-Bellevue; On-site; CAD 65,000 - 90,000; Full time

Job summary

McGill University at Macdonald Campus in Ste-Anne-de-Bellevue invites applications for a full-time position in the Faculty of Agricultural and Environmental Sciences. The role supports the graduate and postdoctoral studies office, communicating with applicants, graduate students, program directors, and administrators.

Key duties include processing admissions applications, monitoring data in the online system, and coordinating with program directors on decisions. The role also supports Ph.D.

Qualifications

• Experience with academic administration is a plus.
• Strong written and verbal communication with diverse stakeholders.

Responsibilities

• Process graduate admissions applications, monitor applicant information in the online system, verify completeness, and forward eligible files for review.
• Provide administrative support for Ph.D. oral comprehensive exams, including scheduling and room bookings.
• Coordinate submission of grades and monitor progress reports; assist Convocation activities and graduation records.
• Assist with orientation for new students and maintenance of annual progress reports.

Job description

EMPLOYMENT OPPORTUNITY (full-time, regular position) AVAILABLE AT FACULTY OF AGRICULTURAL AND ENVIRONMENTAL SCIENCES, located at Macdonald Campus, in Ste-Anne-de-Bellevue.

Position Summary

Reporting to the Associate Dean, Graduate and Postdoctoral Studies, this role provides service and support for the overall activities of a Faculty graduate and postdoctoral studies office. Communicate with applicants, graduate students, unit Graduate Program Directors, departmental academic advisers, and administrators through various means such as in-person interactions, e-mail, phone, and virtual communication. Maintain a connection with the central Graduate & Postdoctoral Studies Office and Enrolment Services when necessary. Providing detailed information and explanations, as well as ensuring compliance with policies and academic regulations, are a key aspect of the role. Resolve issues related to admissions applications and coordinate the production and distribution of documents.

Major Duties and Responsibilities

Process graduate admissions applications, including monitoring applicant information in the online application system, calculating CGPA, identifying applications eligible for advance credits or exemptions, and verifying the completeness of applications and forwarding eligible files to Graduate Program Directors for review and admissions decisions. Assist in verifying and updating relevant sections in the e-Calendar. Provide administrative support for Ph.D. oral comprehensive exams, such as scheduling and room bookings. Coordinate the submission of grades, follow up on course failures by identifying contributing factors, supports available, and ongoing monitoring as required. Verify graduating students’ records and ensure the accuracy of lists of graduating students. Participate in Convocation activities. Serve as a resource person for graduate students, addressing their concerns and issues from registration to graduation. Assist with the orientation and welcoming of new students. Send reminders to supervisors and graduate students to complete the Annual Progress Reports, monitor submission rate, and report discrepancies to supervisors. Assist students, graduate research trainees, and