Program Coordinator

Culture Alberta; Edmonton; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

The University of Alberta is seeking a Program Coordinator to join Academic Initiatives and Governance. You will support graduate admissions processes, enrolment, and student records, and assist across awards, exams, and scheduling.

You will advise students in interdisciplinary programs, coordinate committee meetings, and liaise with multiple offices to ensure accurate data and timely reporting for planning.

Qualifications

• Undergraduate degree preferred or equivalent education/experience.
• Minimum two years related experience in a post-secondary environment.
• Proficient in Google Suite and Microsoft Office (Word and Excel).
• Excellent interpersonal and intercultural communication skills.
• Strong written and verbal communication abilities.
• Excellent time management with the ability to multitask in a fast-paced environment.
• Strong analytical and organizational skills with problem assessment.

Responsibilities

• Support graduate admissions, enrolment, awards, and student records.
• Provide comprehensive student advising for interdisciplinary programs.
• Coordinate committee meetings and prepare materials.
• Support Work Integrated Learning and Experiential Learning activities.
• Liaise with the Faculty/Registrar and other units on academic processes.
• Gather data and prepare statistical reports for analysis and planning.

Skills

Interpersonal skills

Intercultural understanding

Written and verbal communication

Time management

Analytical skills

Organizational skills

Education

Undergraduate degree

Tools

Google Suite

Microsoft Office (Word, Excel)

Job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to Academic Initiatives and Governance Officer, the Program Coordinator is part of a team responsible for supporting student academic needs, including administration related to graduate admissions, enrolment, registration, awards, exams, academic scheduling and student records.

• Supports CNAS departments and faculties with regard to graduate student admissions and awards.

• Provides comprehensive student advising services for interdisciplinary course-based graduate programs delivered by the college as well as to CNAS departments and faculties on an as‑needed basis.

• Coordinates committee meetings including scheduling, preparation of materials, recording minutes and preparing reports.

• Provides support to the College/Faculty concerned with Work Integrated Learning and Experiential Learning activities (e.g. MITACS BSI)

• Liaises with the Faculty of Graduate and Postdoctoral Studies, the Registrar’s Office, the Office of the Dean of Students and other service units on processes related to academic programs and students.

• Gathers data and information from relevant areas (both internal and external to the College) as required and provides statistical reports for analysis and planning purposes.
  

• Undergraduate degree preferred; equivalent combinations of education and experience will be considered.
• Minimum of two years related experience, particularly in a post‑secondary environment.
• Proficiency in Google Suite, and Microsoft Office, especially Word and Excel
• Excellent interpersonal skills and demonstrated intercultural understanding.
• Demonstrated excellence in written and verbal communication.
• Excellent time management skills with the proven ability to manage and prioritize multiple tasks and competing deadlines in a very demanding, fast‑paced environment while maintaining superior accuracy.
• Strong analytical and organizational skills, including problem assessment and escalation.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non‑Academic Staff Association (NASA).

• This position offers a comprehensive benefits package.