Strategic Sales & Planning Coordinator | Hybrid & Global Travel

The Wynford Group; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Total compensation

Dog-friendly office

Paid time off

Professional development

Wellness plans

Bonuses & incentives

Hybrid schedule

Travel opportunities

Employee discounts

Job summary

Wynford is seeking a Sales & Planning Coordinator to turn early-stage ideas into client-ready proposals. You’ll coordinate timelines, gather supplier inputs, and support destination and product research from sourcing through handover to Operations.

This role emphasizes organized, detail-heavy work across Sales, Planning and Product Solutions, with exposure to budgeting, supplier relationships, and program design. You’ll help create polished proposals and keep proposals moving on deadlines.

Qualifications

• One or more years of experience in events, hospitality, travel, sales support, or the meetings and incentive travel industry.
• Experience preparing client-facing presentations, budgets, comparisons, or project documentation.
• Working across multiple teams in a deadline-driven environment.
• Exposure to sourcing, planning, pre-sale proposal development, or supplier coordination.

Responsibilities

• Coordinate inputs, timelines, and deliverables for pre-sale opportunities from initial brief through proposal completion.
• Support Sales Directors and Product Buyers in producing accurate, complete, and client-ready materials.
• Issue RFPs, collect hotel, DMC, and experience-provider proposals, and organize responses into clear comparison formats.
• Help build room blocks, program grids, and experience options that balance creativity, cost, and feasibility.
• Gather quotes, update cost models, and track assumptions, inclusions, exclusions, and risks.
• Keep CRM data updated and maintain organized proposal documentation.
• Research destinations, hotels, suppliers, and experiences to strengthen proposals.

Skills

Proposal coordination

Research and sourcing

Budget and commercial awareness

Clear communication

Tool comfort

Participant-focused judgment

Tools

Microsoft Office

Google Workspace

Job description

Wynford is seeking a Sales & Planning Coordinator to turn early-stage ideas into client-ready proposals. You’ll coordinate timelines, gather supplier inputs, and support destination and product research from sourcing through handover to Operations.

This role emphasizes organized, detail-heavy work across Sales, Planning and Product Solutions, with exposure to budgeting, supplier relationships, and program design. You’ll help create polished proposals and keep proposals moving on deadlines.