Strategic Municipal Finance & Operations Director

UpSourced HR; Coalhurst; Hybrid; CAD 110,000 - 150,000; Full time

Job summary

Town of Coalhurst invites applications for the role of Director of Corporate Services. This senior position reports to the CAO and leads the corporate services team, overseeing financial operations, payroll, HR policies, contracts, and grant management in Alberta.

The Director will prepare operating and capital budgets, manage audit processes, capital asset records, and compliance with MGA. Flexibility for acting CAO duties may be required and participation in emergency management activities.

Qualifications

• Experience in Municipal Financial Management including data entry, record keeping, and grant reporting.
• Ability to establish, analyze and audit financial records.
• Proficiency with Municipal Financial Software.
• Strong communication skills, both verbal and written.
• Proficiency in preparation and administration of operating and capital budgets.
• Ability to be flexible, work in a team-based environment with changing demands, meet strict deadlines, while handling multiple tasks simultaneously.
• Desire to participate in professional development.

Responsibilities

• Oversee all financial operations of the Town.
• Prepare and administer the 10-year capital and 5-year operating plans for the Town.
• Maintain computerized payroll system - verifying bi-monthly time sheets, generates payroll notices, and prepares annual employee T4’s.
• Prepare payroll payables (LAPP, benefits, Rec. Gen., etc.).
• Prepare and submit the GST return quarterly.
• Complete monthly bank and investment reconciliation.
• Oversee the preparation of assessment and tax rolls relating to MGA.
• Reviews and manages collection of property tax by overseeing the preparation of annual tax notices and tax arrears notices and discharges as per the MGA.
• Maintenance of the Town’s Capital Asset Register.
• Prepare, submit, and report on grant applications as necessary.
• Manage and update 3 rd party contracts and liaise between providers and staff as needed.
• Provide financial reports and information to Council as requested by Council or the CAO.
• Submits Requests for Decision Reports related to specific department related issues.
• Prepare presentations and reports as directed.
• Conduct basic research on a variety of topics.
• Attend Council / committee meetings when required.
• Supervise census and assist with elections as required.
• Lead the Corporate Services component of the Town’s Asset Management Plan.
• Provide technical assistance as able with computer hardware/software and accounting issues.
• Human Resource Management, including preparing and maintaining employee records and assisting in the recruitment and retention of employees.
• Participate as part of our Emergency Management agency.
• Participate as a member of the Management Team in staff and Director meetings.
• Evaluate department policy and procedure changes and make recommendations for change to the CAO.
• Other duties as assigned from time to time by the CAO.

Skills

Municipal Financial Management

Data entry

Record keeping

Systems maintenance

Grant applications

Reporting

Interpersonal skills

Budget preparation

Public relations

Attention to detail

Professional development

Supervision

Education

Post-secondary education in Financial Management/Accounting

CPA designation asset

NACLAA/CLGM or related courses asset

Tools

Catalis/Muniware

PSD Citywide TCA/AM

Questica Budgeting

MAConnect grant reporting

Municipal Financial Software

Job description

Town of Coalhurst invites applications for the role of Director of Corporate Services. This senior position reports to the CAO and leads the corporate services team, overseeing financial operations, payroll, HR policies, contracts, and grant management in Alberta.

The Director will prepare operating and capital budgets, manage audit processes, capital asset records, and compliance with MGA. Flexibility for acting CAO duties may be required and participation in emergency management activities.