Strategic Executive Assistant for Senior Executives

Kraken Robotics, Inc.; Dartmouth; Hybrid; CAD 52,000 - 78,000; Full time

Job summary

Kraken Robotics, Inc. in Dartmouth, NS is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives across North America.

You will act as a strategic partner to boost cohesion, effectiveness and productivity. The role requires strong communication, calendar management, travel planning and the ability to manage confidential information across multiple locations.

Qualifications

• Post secondary diploma in business administration or related field.
• 7 years’ experience in executive-level support for multiple geographically distributed partners.
• Strong time management and organizational skills in a demanding fast-paced environment.
• Strategic thinking skills with the ability to anticipate executives’ needs and be solution-oriented.
• Agility and flexibility in response to changing priorities with proactive follow-through.
• Ability to conduct research and create reports or presentations.
• Expert MS Office skills with significant experience in preparing polished and professional documents.
• Exceptional attention to detail with the ability to organize complex data and patterns.
• Adaptable with an innate ability to learn quickly.
• Superior communication skills with strong ability to build rapport with stakeholders at all levels.

Responsibilities

• Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
• Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
• Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
• Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
• Conducting research and creating briefing documents on various topics based on the needs of the executive team.
• Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
• Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
• Organizing, maintaining, printing, distributing and storing important information and documents.

Skills

Superior communication skills

MS Office

Attention to detail

Organization

Problem solving

Adaptability

Stakeholder relations

Education

Post secondary diploma in business administration or related field

Tools

MS Office (Advanced)

Calendar management tools

Job description

Kraken Robotics, Inc. in Dartmouth, NS is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives across North America.

You will act as a strategic partner to boost cohesion, effectiveness and productivity. The role requires strong communication, calendar management, travel planning and the ability to manage confidential information across multiple locations.