Staffing Clerk 2025-230-SB

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A healthcare organization in Manitoba is seeking a Staffing Clerk to support scheduling services, manage staffing requirements, and assist with HR projects. The role requires proficiency in both French and English, strong customer service skills, and prior experience in a healthcare environment. Join us to create welcoming environments and make a positive difference in the community.

Qualifications

• Experience working with the public and customer service.
• Knowledge of general office practices and filing procedures.
• Minimum six months scheduling experience in a healthcare environment.

Responsibilities

• Support scheduling services for day-to-day staffing requirements.
• Manage vacation scheduling and staff availability.
• Utilize the scheduling module of the Human Resource Information System.

Skills

Bilingual proficiency in French and English

Effective time management

Strong interpersonal and communication skills

Education

Successful completion of secondary school education

Formal education related to administration skills

Tools

Excel

Word processing software

Job description

The Staffing Clerk is responsible for supporting scheduling services within the organization, including processes and systems related to:

• Day-to-day operational staffing requirements and replacements
• Vacation scheduling support
• Staff availability management
• The scheduling module of the Human Resource Information System
• Associated reporting and special HR projects requiring scheduling support

Service and Assignment: Finance and Human Resources

Starting Date: As soon as possible

Shift and Hours of Work: 1.0 FTE - full-time - days, currently 07:15 - 15:30 / 08:00 - 16:15

Pay Scale: As per CUPE Collective Agreement

Specifications: Assignment and hours of work are subject to change based on operational requirements.

Closing Date: Open until filled

Required Qualifications

• Successful completion of secondary school education
• Formal education related to administration skills and/or equivalent work experience
• Experience working with the public and customer service
• Proficiency with personal computers and word processing software
• Experience in data entry, drafting routine correspondence, creating reports using Excel, and managing calls
• Knowledge of general office practices and filing procedures
• Minimum six months scheduling experience in a healthcare environment

Skills, Abilities, and Knowledge

• Bilingual proficiency in French and English is required
• Effective time management and prioritization skills
• Ability to handle pressure and adapt to unexpected demands
• Ability to interpret and advise on Collective Agreement provisions
• Strong interpersonal and communication skills
• Respect for confidentiality of personal employee information
• Initiative, tactfulness, and courtesy
• Self-directed, innovative, cooperative, flexible, and reliable
• Ability to demonstrate a satisfactory employment record, including attendance
• Current Criminal Record Check for the Vulnerable Sector and Adult Abuse Registry Check

• Knowledge of applicable Collective Agreements and Employment Standards
• Understanding of Actionmarguerite’s Vision, Mission, Values, and Resident Bill of Rights
• Familiarity with organization policies, procedures, and workplace health and safety practices
• Knowledge of W.H.M.I.S. program

This position is designated bilingual (French/English). Employees may hold multiple positions across different Actionmarguerite facilities, with total hours not exceeding 1.0 FTE.

Our organization is committed to service and compassion, creating welcoming environments to improve the lives of those we serve. Join us to make a positive difference. Actionmarguerite specializes in long-term care and health services for adults with complex needs, with a focus on the Francophone community. We offer diverse positions to match various interests and qualifications.