Staff Scheduling Clerk, Temporary Part-time, Staff Scheduling

Providence Care; Eastern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A healthcare organization in Kingston is seeking a Staff Scheduling Clerk for a temporary part-time position. This role involves providing scheduling support across various locations, ensuring adherence to scheduling practices, and collaborating with program managers and staff. Ideal candidates have a post-secondary diploma and at least a year of clerical experience, ideally within a healthcare environment. Competitive salary and many other benefits offered.

Benefits

Competitive salaries

Healthcare of Ontario Pension Plan (HOOPP)

On-site café and cafeteria

Education, mentorship, and bursary opportunities

Employee & Family Assistance Program

Qualifications

• A minimum of 1 year of recent clerical experience.
• At least six months’ experience in staffing and/or scheduling in a dynamic environment.
• Staff scheduling experience within a unionized health care environment preferred.

Responsibilities

• Monitor vacancies to ensure staff complement baselines are met.
• Provide automated shift calling out support.
• Complete work in accordance with Collective Agreements.
• Identify concerns to Program Managers or Staff Scheduling Leads.
• Prepare schedules for known vacancies according to established procedures.

Skills

Business Administration

Medical or Office Administration

Clerical Experience

Staff Scheduling

Communication skills

Education

Post-secondary diploma

Job description

Job Code: 18625

Status: Temporary Part Time (up to 12 months)

Location: Providence Care Hospital

Union: OPSEU 4104 Service Clerical

Wage: $29.30 - $32.06/hr

Posting Period: Open Until Filled

Reporting to the Manager, Staff Scheduling, the Staff Scheduling Clerk provides staff scheduling support at all Providence Care locations. The Staff Scheduling Clerk works collaboratively with Program Managers, Staffing Leads, Staff and the Manager, Staff Scheduling & Recruitment. The Staff Scheduling clerk will ensure adherence to established staff scheduling practices and processes, escalating concerns as needed.

Skills and Qualifications

• Post‑secondary diploma in Business Administration, Medical or Office Administration
• Minimum of 1 year of recent clerical experience
• Minimum six months’ experience in staffing and/or scheduling in a dynamic environment of persons or events
• Equivalent education and experience may be considered
• Staff scheduling within a unionized health care environment, preferred

Position Responsibilities

• Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern
• Provides automated shift calling out support and shares process/practice information with new and existing employees within the department
• Completes work in accordance with Collective Agreements, established processes and practices
• Identifies concerns or issues to Program Managers/Designate and/or Staff Scheduling Leads as required
• Prepares schedules for posting by allocating staff coverage for known vacancies such as: vacation, education leave, extended sick leave, retirements etc. according to established procedures and within parameters of applicable Collective Agreements
• Prepares schedules in accordance with Collective Agreements, and established processes and practices
• Provides schedules to Staff Scheduling Leads for internal staff scheduling review in accordance with established deadlines

Why Work At Providence Care Hospital

• Specialized sub‑acute Care in rehabilitation, mental health services, complex medical management and palliative care
• A hospital striving for excellence in care, education and research
• Committed to people centred approach to care delivery
• Competitive salaries with percentage in lieu of benefits & vacation
• Healthcare of Ontario Pension Plan (HOOPP)
• State of the Art Building with on‑site parking
• On‑site café and cafeteria with a variety of food options
• Corporate and unit/service specific orientation for new hires
• Focus on Healthy Workplace & Culture of Quality
• Employee & Family Assistance Program
• Education, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Located on the shores of Lake Ontario surrounded by park land and walking trails