Staff Scheduler-Short Call FTC 2026-7043

Cambridge Memorial Hospital; Cambridge; On-site; CAD 27,000 - 29,000; Full time

Benefits offered by this job

HOOPP Pension Plan

Group Benefits: Health & Dental

Employee & Family Assistance Program

Career Development & Education Grant

Wellness & Wellbeing Program

Diversity, Equity & Inclusion Initi..

Job summary

Cambridge Memorial Hospital is seeking a Full-Time Staff Scheduler (Short call) to join our team. The role collaborates with Full-time Staff Schedulers and Departmental Managers to manage staffing needs within a complex multi-union and non-union environment.

The scheduler will maintain electronic schedules, handle replacements, time changes, and modified duties, ensuring alignment with collective agreements and CMH policies while supporting safe patient care.

Qualifications

• Minimum one-year experience in staffing and/or scheduling in a healthcare setting.
• Post-secondary diploma/degree in a related field is an asset.
• Competent in Microsoft Word, Outlook, and Excel.
• Experience with scheduling software including Time and Attendance for staffing/scheduling purposes is a requirement.
• Demonstrated ability to work in a fast paced environment with competing priorities performing time sensitive tasks.
• Must demonstrate strong interpersonal skills, and be able to collaborate with a variety of disciplines throughout the hospital in an effective and respectful way, while maintaining confidentiality.
• Experience with Meditech is preferred.
• Demonstrated ability to attend work on a regular basis is required.

Responsibilities

• Fill staffing needs through the call-in process for short term shift replacement.
• Assist Full-time staff schedulers with filling future needs (greater than 72 hrs.) and process within guidelines of collective agreement language, and CMH policies and procedures including modified work programs.
• Approve shift change requests.
• Apply appropriate Premium rules (pay codes) within guidelines of collective agreement and non-union policies.
• Record shift results (filled/unfilled) and update contact persons regarding staffing updates on the unit via telephone and/or email.
• Attend daily bed meetings as a resource to confirm staffing compliment and/or provide updates on outstanding needs for further direction as requested.
• Provide daily updates (chart) of hospital needs to Leaders to inform and obtain further direction.

Skills

Scheduling experience

Interpersonal skills

Confidentiality

Fast-paced environment

Education

Post-secondary diploma/degree in a related field

Tools

Time and Attendance software

Meditech

Excel

Job description

Overview

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together. Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group Benefits, including Health & Dental, for full time employees
• Employee & Family Assistance Program
• Career Development & Education Grant
• Wellness & Wellbeing Program
• Diversity, Equity & Inclusion Initiatives

Come be part of our vision as CMH leads in innovation and compassion! To learn more about CMH, please visit our website at www.cmh.org.

Job Description

Salary

$26.889 - $29.130

Schedule

Days, Evenings, Weekends

Shift

7.5 hours

This is a full-time contract expected to end November 2027

Job Summary:

We are seeking an experienced and organized individual to join our team as a Full- Time Staff Scheduler (Short call). The successful candidate will work in partnership with our Full-time Staff Schedulers and Departmental Managers to fill immediate, short-term, and future staffing needs within our complex multi-union and non-union environment. The Staff Scheduler is responsible for daily maintenance of electronic schedules i.e. staff replacement, time changes, flex staffing, modified duties, etc. This position will complete staff placement based on the skills and qualifications of the staff while following collective agreement language and non-union policies and procedures.

The physical demands of the role may include but are not limited to frequent data entry, prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

Posted hours do not constitute a guarantee that shifts will not be subject to change.

Key Responsibilities:

• Fill staffing needs through the call-in process for short term shift replacement
• Assist Full-time staff schedulers with filling future needs (greater than 72 hrs.) and process within guidelines of collective agreement language, and CMH policies and procedures including modified work programs
• Approve shift change requests
• Apply appropriate Premium rules (pay codes) within guidelines of collective agreement and non-union policies
• Record shift results (filled/unfilled) and update contact persons regarding staffing updates on the unit via telephone and/or email
• Attend daily bed meetings as a resource to confirm staffing compliment and/or provide updates on outstanding needs for further direction as requested
• Provide daily updates (chart) of hospital needs to Leaders to inform and obtain further direction

Skills and Qualifications:

• Minimum one-year experience in staffing and/or scheduling in a healthcare setting is preferred
• Post-secondary diploma/degree in a related field an asset
• Competent in Microsoft Word, Outlook, and Excel
• Experience with scheduling software including Time and Attendance for staffing/scheduling purposes is a requirement
• Demonstrated ability to work in a fast paced environment with competing priorities performing time sensitive tasks
• Must demonstrate strong interpersonal skills, and be able to collaborate with a variety of disciplines throughout the hospital in an effective and respectful way, while maintaining confidentiality
• Experience with Meditech is preferred
• Demonstrated ability to attend work on a regular basis is required

CMH Inclusion Statement

At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton.

We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging. We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind.

We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability. We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Melissa Duguid, Director of Human Resources

We thank all those who apply, however only those selected for an interview will be contacted.

Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH’s AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.

Union

SEIU Service – Full Time