Staff Assistant

City of Boston; Area G (Forster Creek/Mount Assiniboine); On-site; CAD 40,000 - 55,000; Full time

Job summary

The City of Boston is seeking a Staff Assistant for the Boston Centers for Youth and Families. The role involves directing patrons, managing schedules, and providing community resources information. Candidates should have two years of administrative experience and good communication skills, with a focus on detail and judgment. This position requires Boston residency and offers a 35-hour work week.

Qualifications

• Two years of experience in administrative work required.
• Ability to type 30 wpm.
• Good verbal and written skills preferred.

Responsibilities

• Provides coverage and prepares office correspondence.
• Maintains filing system and schedules appointments.
• Handles payroll preparations and distributions.

Skills

Verbal communication

Written communication

Attention to detail

Education

Two years of administrative experience

Tools

Word

Excel

Access

PowerPoint

Job description

Overview

The Staff Assistant for the Boston Centers for Youth and Families (BCYF) directs patrons, answers telephones, and provides scheduling, programs, and community resources information to the general public.

Responsibilities

• Provides coverage.
• Prepares office correspondence, vendor payments, program reports, and other related materials.
• Creates, updates, and maintains filing system, personnel time, attendance, and bookkeeping materials.
• Orders office supplies and program and facility supplies as required.
• Schedules appointments.
• Payroll preparations and distributions.
• Performs other related duties as required.

Minimum Entrance Qualifications

• Two (2) years of experience in administrative work is required. Appropriate education may be substituted for the required experience on a prorated basis.
• Working knowledge of computers: Word, Excel, Access, and PowerPoint.
• Ability to type 30 wpm.
• Good verbal and written skills are preferred.
• Ability to work effectively in multi-cultural, multi-ethnic work environments.
• Ability to exercise good judgment and focus on detail as required by the job.

C.O.R.I. & S.O.R.I. check required.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SEIU/CC-10

Hours per week: 35