Staff Accountant

VitalBio; Oakville; On-site; CAD 65,000 - 90,000; Full time

Job summary

Vital Bio is seeking a proactive Staff Accountant to join the finance team in Oakville, Ontario. You will support day-to-day accounting operations, from processing transactions to monthly financial reporting, while collaborating across teams to ensure accurate data.

This onsite role requires 2–5 years of accounting experience, proficiency in Excel/Google Sheets, and familiarity with QuickBooks Online or similar ERP systems.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2 to 5 years of experience in accounting or bookkeeping.
• Proficiency in Excel/Google Sheets; experience with QuickBooks Online or similar ERP/accounting software is beneficial.
• Experience working in the medtech, life sciences, or manufacturing industry is an asset.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent communication skills and a proactive approach to problem-solving.

Responsibilities

• Expense Management: Process, review, and reconcile employee expenses and corporate card transactions.
• Transaction Processing: Assist with AP processes, invoice management, and reconciliations.
• Data Entry and Record Keeping: Maintain accurate financial records and data integrity.
• Accounts Receivable Support: Prepare customer invoices and follow up on collections.
• Fixed Asset Management: Track and maintain the fixed asset ledger.
• Financial Reporting Support: Assist with monthly reports and KPI tracking.
• Month-End Close: Support journal entries and reconciliations.
• Tax Filing Support: Prepare documentation for GST/HST, T4/T4A, SR&ED, and liaise with advisors.
• Cross-Functional Collaboration: Coordinate with teams on project budgets and expenses.
• Process Improvement: Identify opportunities to streamline accounting processes.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Teamwork

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel/Google Sheets

QuickBooks Online

ERP/accounting software

Job description

About you:

We are seeking a proactive and detail-oriented Staff Accountant to join our finance team. This role is ideal for someone who thrives in a fast-paced, evolving environment and wants to make a direct impact on a growing medtech organization. You will support day-to-day accounting operations, from processing transactions to preparing reports, and collaborate across teams to ensure accurate financial data.

What you'll do:

• Expense Management: Support the processing, reviewing, and reconciliation of employee expenses and corporate credit card transactions.


• Transaction Processing: Assist with accounts payable (AP) processes, invoice management, and reconciliations.


• Data Entry and Record Keeping: Maintain organized and accurate financial records, ensuring data integrity in internal accounting systems.


• Accounts Receivable Support: Prepare customer invoices and follow up on collections.


• Fixed Asset Management: Track and maintain the fixed asset ledger.


• Financial Reporting Support: Contribute to the preparation of monthly financial reports, including tracking KPIs and maintaining relevant metrics.


• Month-End Close: Support month-end close processes, including journal entries and account reconciliations.


• Tax Filing Support: Assist with the preparation and organization of documentation for corporate tax filings (e.g., GST/HST returns, T4/T4A slips, and other statutory filings), support SR&ED claim documentation and tracking, and help coordinate with external tax advisors and auditors to ensure timely, accurate submissions.


• Cross-Functional Collaboration: Work with other teams to ensure accurate tracking of project budgets and expenses.


• Process Improvement: Identify opportunities to streamline accounting processes and support the implementation of new tools or systems as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.


• 2 to 5 years of experience in accounting or bookkeeping.


• Proficiency in Excel/Google Sheets; experience with QuickBooks Online or similar ERP/accounting software is beneficial.


• Experience working in the medtech, life sciences, or manufacturing industry is an asset.


• Strong organizational skills and exceptional attention to detail.


• Ability to work independently and as part of a team in a fast-paced environment.


• Excellent communication skills and a proactive approach to problem-solving.

Compensation will be determined based on the individual’s demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors.

This role is a current, onsite vacancy.

About Vital Bio

Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are.
Our mission is to democratize health technology, making healthcare more accessible and proactive.

Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work.

We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it.

Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance.

As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.