SSI Supervision Specialist

Scotia Wealth Management; Montreal; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Life-work integration

Inclusive work environment

Well-being programs

Job summary

Scotiabank, Montreal, seeks a licensed Branch Compliance Officer to oversee SSI supervision, ensuring regulatory and internal policy adherence. The role emphasizes monitoring, reviewing applications and trades for compliance, and guiding staff to remediate deficiencies.

Ideal candidates hold mutual funds licensing, an undergraduate degree, and CIRO BCO training, with strong communication and analytical skills to support risk management within Scotia Securities Inc.

Qualifications

• Eligible to be licensed to sell mutual funds in Canada.
• Undergraduate degree in business or accounting or related experience.
• Complete CIRO BCO course and meet compliance expectations.
• Knowledge of SSI and Bank policies for mutual funds.

Responsibilities

• Conduct daily reviews to monitor suitability and completeness of applications.
• Review trades for conformity with customer objectives and detect unusual activity.
• Follow up on issues and communicate deficiencies to representatives.
• Assist in response to non-compliance, fraud, or AML/ATF risks.
• Support risk controls and ensure adherence to regulatory frameworks.

Skills

Licensing eligibility

Undergraduate degree

CIRO BCO training

Regulatory knowledge

Communication skills

MS Office

Education

Undergraduate degree (business or accounting)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Requisition ID: 268478

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the Scotia Securities Inc. (SSI) Business Controls & Supervision department in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. As a licensed Branch Compliance Officer (BCO), the SSI Supervision Specialist ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role, you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Monitoring:
  • Conduct daily reviews as per SSI Branch Compliance Officer (BCO) policies to monitor compliance with KYC suitability and other rules respecting sales practices by reviewing applications and order forms for suitability and completeness, and reviewing other supporting documentation, identification and reviewing trades processed for conformity with customer investment objectives.
  • Monitor customer mutual fund trade activities utilizing exceptions reports, with a focus on unusual/irregular activity and additional reviews such as excessive activity and other reports as required.
  • Follow‑up on issues and ensure deficiencies are communicated effectively to the Registered Representatives/BCOs.
  • Assist in the control, evaluation, and response to: o Any serious irregular activity, such as fraud, kiting, money laundering or serious incidence of non‑compliance.
  • Negative trends and any known or perceived weaknesses in policies, practices, procedures, systems, or training which could lead to non‑compliance
  • Provide support and guidance, regarding the SSI Tier 1 review, to mutual funds representatives within the distribution channels of Scotia Securities Inc.
  • Recommend and monitor action plans to correct: o Incidents of non‑compliance (and prevent their reoccurrence) o Weaknesses in policies, practices, procedures, systems and/or training.
  • Understand how the Bank’s risk appetite and risk culture should be considered in day‑to‑day activities and decisions.
  • Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day‑to‑day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
  • Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Skills

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• Must be eligible to be licensed to sell mutual funds in Canada
• Must have an Undergraduate University Degree (preferably in business or accounting) &/or related work experience
• Must satisfy all Compliance expectations for the role, including completion of the CIRO Branch Compliance Officer (BCO) course
• Thorough knowledge of Branch Compliance Officer responsibilities, processes and guidelines
• Knowledge of SSI and Bank policies, procedures and manuals for the sale and distribution of mutual funds through the Bank’s branches
• The ability to evaluate risk, to identify control weaknesses, to recommend actions, to follow‑up and to report on non‑compliance effectively.
• Initiative, and the ability to work efficiently and effectively in a fast‑paced, team environment
• Effective communication skills both verbal and written are required.
• Strong organization and time management skills
• Working knowledge of Microsoft applications (including Word, Excel, and Power Point) and familiarity with the Internet.

What's in it for you?

• We are big proponents of life‑work integration and provide the flexibility and tools to achieve such.
• We believe an inclusive and diverse work environment makes for happy and productive employees.
• We recognize the importance of well‑being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families.

In addition to French, the successful candidate must also have sufficient knowledge of English, as the work involves interacting and collaborating regularly with groups and individuals based in Toronto, as well as constantly interacting with other people, including clients, who speak English, locally and elsewhere

Location(s)

Location(s): Canada : Quebec : Montreal

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.