Sr. Proposal Manager

Aecon Group Inc.; Toronto; On-site; CAD 120,000 - 145,000; Full time

Benefits offered by this job

Aecon University

Tuition reimbursement

Leadership Programs

Diversity programs

Job summary

Aecon Civil is seeking a Senior Proposal Manager to lead the development, production, and formal submission of RFQs, RFPs, EOIs, and Market Soundings for major pursuits identified by Aecon’s executive team.

The role requires directing Proposal Managers and Coordinators, coaching, and ensuring consistency of proposal standards. Travel to JV partners and sites is expected as part of the process.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Proven experience leading proposals and major project pursuits.

Responsibilities

• Lead day‑to‑day management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings.
• Provide direct leadership to Proposal Managers and Coordinators, including coaching and skill development.
• Develop and maintain proposal standards, tools, and best practices for consistency.
• Prepare presentations, executive summaries, and reports as needed.
• Package and deliver final proposal submissions on time.

Skills

Project management

Leadership

Communication

Team mentoring

Strategic thinking

Time management

Attention to detail

Education

Bachelor’s degree or equivalent professional experience

Tools

MS Office

SharePoint

Adobe InDesign

Job description

Opportunity

Senior Proposal Manager

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. The Senior Proposal Manager leads the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other required content such as Market Sounding responses and Expressions of Interest (EOIs) for major project pursuits identified by Aecon’s executive team.

Responsibilities

• Lead day‑to‑day management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
• Provide direct leadership to Proposal Managers and Coordinators, including coaching and skill development
• Maintain and develop proposal standards, tools, and best practices to ensure consistency
• Review proposal performance metrics, win/loss outcomes, and trend analysis to inform continuous improvement and decision‑making
• Act as an escalation point for significant execution, resourcing, or quality issues, driving resolution at the leadership level
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
• Schedule and lead proposal/bid meetings
• Manage and coordinate input from other partners and internal stakeholders
• Oversee and manage documents throughout the proposal/bid process
• Provide regular proposal/bid pursuit status reports
• Manage assigned project pursuit schedules and ensure adequate resources are assigned
• Manage Proposal Coordinators and Managers as appropriate
• Help train, mentor, and develop proposal team members
• Prepare presentations, executive summaries, and reports as needed
• Package and deliver final proposal/bid submissions on time
• Travel as required to work with JV partners to develop and close submissions
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions
• Review and develop a detailed understanding of client proposal/bid requirements
• Develop proposal/bid calendars and responsibility matrices
• Prepare, write, edit, and format proposal sections, resumes, and project sheets
• Support additional content development, including with corporate Subject Matter Experts and site personnel
• Track and ensure timely provision of deliverables required from internal and external partners
• Perform compliance checks on all submittal documents
• Organize and run team reviews on behalf of the project team
• Attend pre‑bid meetings and post‑bid debrief meetings and summarize results and lessons learned as required
• Oversee proposal close‑out process and documentation of lessons learned
• Operate in a deadline‑driven environment
• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities
• Other duties as required

Qualifications

• Bachelor’s degree or equivalent professional experience
• More than 5 years of experience in proposal management on major projects in the Construction Sector
• An excellent leader with the ability to drive performance and provide constructive feedback to team members
• Strong knowledge of and experience with major project development and procurement processes
• Excellent comprehension of content management and development practices
• Ability to gather, synthesize, and effectively present technical information for a range of audiences
• Strong judgement and a proactive problem solver
• Experience working in a fast‑paced and performance driven setting
• Demonstrated leadership and accountability with strong interpersonal skills
• Advanced communication skills (Oral and Written)
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint)
• Proficiency in Adobe InDesign an asset
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
• A proactive attitude and strong analytical & problem‑solving skills
• Travel to different job sites/locations required
• Valid Driver's License

Benefits

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well‑being
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities

Compensation

Pay Range: $120,000–$145,000

EEO Statement

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.