Sr. Property Administrator

RioCan Real Estate Investment Trust; Toronto; On-site; CAD 72,000 - 88,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Bonus program

Flexible hours

Job summary

RioCan Real Estate Investment Trust is seeking a capable administrator to assist the General Manager at the Lawrence Allen Centre, Toronto. You will support daily site operations, manage rent processes in Yardi, review accounts receivable, and help with reporting and budgeting tasks.

Ideal candidates hold a college diploma in business administration, at least 3 years in property management, and strong communication skills. Proficiency in Word, Excel, and Outlook is expected.

Qualifications

• College Diploma or Certificate in Business Administration.
• Minimum 3 years of experience in property management.
• Exceptional written and verbal communication skills.
• Proficient in Word, Excel and Outlook.
• Demonstrated problem solving skills.

Responsibilities

• Assist the General Manager in collecting and entering monthly rents in Yardi.
• Review A/R and call tenants for outstanding arrears.
• Resolve tenant issues.
• Maintain accounting / invoicing procedures, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices.
• Prepare statement of accounts and correspondences to send to tenants and vendors.
• Ensure tenant billings and year-end adjustments are correct and as per lease agreement.
• Prepare and distribute year-end recoveries to all tenants.
• Review lease summaries.
• Inform manager of any property, tenant or A/R issues.
• Prepare and update reports.
• Prepare default and / or demand notices to tenants for non‑payment of rent.
• Train and support Property Administrator where applicable.
• Reconcile and track specialty leasing agreements and associated rent.
• Assist with tender packages by providing historical costs.
• Provide administrative support to the General Manager.
• Assist with developing operating budgets.
• Other duties / projects as required.

Skills

Communication skills

Word proficiency

Excel proficiency

Outlook proficiency

Education

College Diploma or Certificate in Business Administration

Tools

Yardi

MS Office

Job description

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed‑use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

POSITION OVERVIEW:

The role is located at Lawrence Allen Centre in Toronto, ON.

Reporting to the General Manager, this position is responsible for assisting the General Manager with managing the day to day operations of the site(s) within the assigned portfolio.

RESPONSIBILITIES:

• Assist the General Manager in collecting and entering monthly rents in Yardi;
• Review A/R and call tenants for outstanding arrears;
• Resolve tenant issues;
• Maintain accounting / invoicing procedures, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices;
• Prepare statement of accounts and correspondences to send to tenants and vendors;
• Ensure tenant billings and year-end adjustments are correct and as per lease agreement;
• Prepare and distribute year-end recoveries to all tenants;
• Review lease summaries;
• Inform manager of any property, tenant or A/R issues;
• Prepare and update reports;
• Prepare default and / or demand notices to tenants for non‑payment of rent;
• Train and support Property Administrator where applicable;
• Reconcile and track specialty leasing agreements and associated rent;
• Assist with tender packages by providing historical costs;
• Provide administrative support to the General Manager;
• Assist with developing operating budgets;
• Other duties / projects as required.

QUALIFICATIONS:

• College Diploma or Certificate in Business Administration;
• Minimum 3 years of experience in property management;
• Exceptional written and verbal communication skills;
• Proficient in Word, Excel and Outlook;
• Demonstrated problem solving skills.

$71,500 - $87,500 a year

The base salary range for this role reflects compensation for candidates atvarying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.

The listed salary rangedoes not include bonus and other total rewards.This role is eligible for participation in the company’s bonus program.

This posting is for an existing vacancy within our organization.

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long‑term success. Our total rewards program is designed to help you thrive in every aspect of your life: physically, emotionally, financially, and socially. Here’s what we offer:

An Extensive Health and Benefits Program that includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well‑being.

A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan,

and an employee unit purchase plan.

Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra‑long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on‑demand online learning, and cross‑functional training opportunities.

Additional Perks and Benefits that include paid time off, parental leave top‑up, employee discounts, referral and recognition programs, and year‑round opportunities to connect through community initiatives, committees, and social events.

If you share RioCan’s values and a passion for real estate, we want to hear from you.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at www.riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you.