Sr. Payroll & Benefits Analyst

CEI Fleet Collision and Safety; Toronto; On-site; CAD 76,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Tuition reimbursement

Job summary

Element Fleet Management seeks a Senior Payroll & Benefits Analyst to lead multi-jurisdiction payroll, advise on benefits payroll administration, and coordinate with cross-functional teams. You will handle U.S.

and Canadian payroll, ensure regulatory compliance, and support expatriate payroll requirements. The role requires 5–8 years of payroll experience, strong knowledge of FLSA, CRA rules, and HRIS expertise.

Qualifications

• 5-8 years of progressive payroll administration experience with strong expertise in U.S. and Canadian payroll.
• Strong working knowledge of payroll legislation, including FLSA, IRS regulations, provincial employment standards, CRA rules, wage garnishments, taxable benefits, and statutory reporting.

Responsibilities

• Lead end-to-end processing of bi-weekly and semi-monthly payroll cycles for U.S. and Canadian employees, ensuring accuracy and compliance.
• Validate payroll inputs, deductions, earnings, bonuses, commissions, retroactive adjustments, taxable benefits, and other special payments.
• Review, audit, and reconcile payroll results before final submission in line with internal controls and SOX requirements.
• Support global payroll delivery for international locations through coordination with third-party providers.
• Assist expatriate payroll requirements, including shadow payroll and tax withholding adjustments.

Skills

Payroll administration

US & Canada payroll

Excel & PowerPoint

SOX/compliance

HRIS systems

Education

College/university degree

Tools

Workday

Payroll systems

Job description

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

About the Role

We're looking for a payroll and benefits subject matter resource to join our team as Senior Payroll &Benefits Analyst. In this role, you will ensure accurate, compliant, and timely payroll processing across multiple jurisdictions while supporting benefits-related payroll administration and cross-functional coordination. You will lead complex U.S. and Canadian payroll activities, support global payroll and expatriate requirements, reconcile payroll-related financials, and contribute to system enhancements. You will also serve as a key resource for audits, compliance, operational improvement, and employee payroll inquiries.

What You'll Do

Lead end-to-end processing of bi-weekly and semi-monthly payroll cycles for U.S. and Canadian employees, ensuring accuracy, timeliness, and compliance with federal, state/provincial, and local requirements. Validate payroll inputs, deductions, earnings, bonuses, commissions, retroactive adjustments, taxable benefits, and other special payments. Review, audit, and reconcile payroll results before final submission in accordance with internal controls and SOX requirements. Support global payroll delivery for international locations through coordination with third-party payroll providers. Assist with expatriate payroll requirements, including shadow payroll, tax withholding adjustments, and coordination with mobility program stakeholders. Maintain current knowledge of U.S. FLSA and IRS requirements, state/provincial employment standards, CRA requirements, statutory remittances, and year-end reporting obligations. Validate benefit-related payroll inputs, including employee and employer deductions, taxable benefits, imputed income, retroactive adjustments, arrears, refunds, and special payments. Partner with Benefits, HRIS, Finance, and external vendors to resolve payroll-impacting benefit issues and support open enrollment, life events, rate changes, carrier file changes, and deduction configuration testing. Partner with HR Technology and People Services to support payroll system updates, testing, and configuration changes. Perform complex payroll reconciliations, including general ledger review, payroll funding, and benefits and tax remittance validation.

Basic Qualifications

• 5-8 years of progressive payroll administration experience with strong expertise in U.S. and Canadian payroll.
• Strong working knowledge of payroll legislation, including FLSA, IRS regulations, provincial employment standards, CRA rules, wage garnishments, taxable benefits, and statutory reporting.
• Proven experience preparing payroll reports, reconciliations, and audit documentation.
• Demonstrated proficiency with payroll systems, HRIS platforms, and Microsoft Office, particularly Excel and PowerPoint.
• Advanced payroll and benefits administration knowledge across U.S. and Canadian jurisdictions, with awareness of global payroll practices and expatriate payroll requirements.
• Strong analytical and problem-solving capability, with the ability to perform complex reconciliations, identify root causes, and resolve discrepancies accurately.

Preferred Qualifications

• Education: College/University degree preferred.
• Preferred experience supporting global payroll and shadow payroll for expatriate employees.
• Workday in-house payroll experience preferred.

Location 1 Adelaide St E, Toronto, ON

Compensation

The hiring base salary range for this position is $76,300 - $104,900 annually. This range represents the Company's good-faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate’s qualifications, knowledge, skills, experience, internal pay equity, and relevant market data. In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role. Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

What's in it for You

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness (for qualified roles)
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) (for qualified roles)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws.

Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [e-mail] or call [phone].

Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.

Element Fleet Management (TSX: EFN) is the largest publicly traded pure-play automotive fleet manager in the world.

As a Purpose-driven and client-centric company, we deliver value through scalable, sustainable, and technology-enabled fleet and mobility solutions. Through the Element-Arval Global Alliance, we operate in over 50 countries, supporting clients across North America, Australia, New Zealand, Ireland, and beyond. Our global reach is further extended by Autofleet, our technology platform accelerating the modernization of our digital capabilities. Element delivers end-to-end solutions to our clients - from vehicle acquisition and maintenance to EV integration, route optimization, risk management, and remarketing.

Our People Drive Our Success At Element, our success begins with you. Inspired by our Purpose to Move the world through intelligent mobility - and guided by our Values: We are always a force for good, We are experts defining the future of mobility and We are driven by client success. Everyday, our team members deliver on our Purpose and our Values for each other, our communities and our clients. It's our commitment to how we work, grow and put our clients at the heart of everything we do.