Sr. Pay Process, System & Tax Analyst

Spirit Omega Inc; Oshawa; On-site; CAD 85,000 - 102,000; Full time

Job summary

Spirit Omega Inc. in Oshawa, ON is seeking a Senior Pay Process, Systems & Tax Analyst to support payroll operations, payroll systems, compliance, and tax activities. This role coordinates payroll processing, oversees system readiness, and supports audits.

The successful candidate will drive year-end processing, reporting, and system enhancements, while guiding payroll and HR teams. A PCP designation is required; 2+ years of experience preferred. This is a 12-month, on-site role at 35 hrs/week.

Qualifications

• Minimum 2 years of experience in payroll operations and payroll analytics.
• End-to-end payroll processing experience including regular and off-cycle payroll runs.
• Strong knowledge of year-end payroll activities, including T4/T4A preparation, reconciliation, amendments, and tax reporting.
• Experience with reconciliations, variance analysis, and general ledger balancing.
• Knowledge of statutory deductions, CRA remittances, taxable benefits, ROEs, terminations, retroactive payments, and payroll adjustments.
• Excellent communication, organizational, and stakeholder management skills.

Responsibilities

• Coordinate and oversee payroll production activities, including regular and off-cycle payroll runs.
• Support payroll-related system activities, testing, upgrades, implementations, and process improvements.
• Ensure payroll systems remain compliant and up to date with legislative, tax, and business requirements.
• Coordinate year-end payroll activities, including T4/T4A processing, reconciliations, and reporting.
• Monitor payroll operations and troubleshoot complex payroll issues.
• Lead or support payroll system testing, data validation, and user acceptance testing.
• Develop and maintain payroll procedures, documentation, and training materials.
• Provide guidance and support to payroll, HR, finance, and other internal stakeholders.
• Support audits, reporting requirements, and payroll accounting activities.

Skills

Payroll operations

Payroll analytics

Year-end processing

Data validation

Payroll troubleshooting

Stakeholder management

Excel

Testing

Education

University degree in Accounting or related

PCP (Payroll Compliance Practitioner) designation

PLP designation (asset)

Tools

Payroll systems

Job description

Number of Positions: 2

Contract Duration: 12 Months

Hours: 35 hrs/wk

Work Location: Oshawa, ON (100% On-Site)

Resume Submission Deadline: Tuesday, October 27, 2026 (5:00PM EST)

Rate of Pay: $62.00/hr - $74.31/hr

Position Overview

We are seeking an experienced Senior Pay Process, Systems & Tax Analyst to support payroll operations, payroll systems, compliance, and tax-related activities. This role is responsible for coordinating payroll processing, overseeing payroll system readiness, supporting audits and compliance requirements, leading testing initiatives, and providing guidance to payroll and HR teams.

The successful candidate will play a key role in ensuring accurate and compliant payroll administration while supporting system enhancements, year-end processing, reporting, and continuous process improvement.

Key Responsibilities

• Coordinate and oversee payroll production activities, including regular and off-cycle payroll runs.
• Support payroll-related system activities, testing, upgrades, implementations, and process improvements.
• Ensure payroll systems remain compliant and up to date with legislative, tax, and business requirements.
• Coordinate year-end payroll activities, including T4/T4A processing, reconciliations, and reporting.
• Monitor payroll operations and troubleshoot complex payroll issues.
• Lead or support payroll system testing, data validation, and user acceptance testing.
• Analyze payroll data, identify discrepancies, investigate root causes, and recommend solutions.
• Ensure compliance with statutory remittances, tax regulations, collective agreements, and payroll policies.
• Develop and maintain payroll procedures, documentation, and training materials.
• Provide guidance and support to payroll, HR, finance, and other internal stakeholders.
• Support audits, reporting requirements, and payroll accounting activities.
• Assist with business continuity planning and payroll process improvements.

Qualifications

Education

• University degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline.
• Equivalent combination of education and experience may be considered.
• PCP (Payroll Compliance Practitioner) designation is required.
• PLP (Payroll Leadership Professional) designation is considered an asset.

Experience & Skills

• Minimum 2 years of experience in payroll operations and payroll analytics.
• Experience with end-to-end payroll processing, including regular and off-cycle payroll runs.
• Strong knowledge of year-end payroll activities, including T4/T4A preparation, reconciliation, amendments, and tax reporting.
• Experience with payroll reconciliations, variance analysis, and general ledger balancing.
• Knowledge of statutory deductions, CRA remittances, taxable benefits, ROEs, terminations, retroactive payments, and payroll adjustments.
• Strong analytical and problem-solving skills with a high level of accuracy and attention to detail.
• Experience preparing payroll reports, supporting audits, and ensuring compliance with legislative requirements.
• Experience with payroll systems implementations, upgrades, testing, data validation, process documentation, and post-implementation support.
• Knowledge of federal and provincial payroll legislation, tax regulations, and payroll compliance requirements.
• Excellent communication, organizational, and stakeholder management skills.
• Strong proficiency in Microsoft Excel and payroll systems.

Preferred Qualifications

• Candidates with a University Degree and PCP designation will be given strong consideration.

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Thank you for applying. We appreciate your interest; however, only qualified candidates will be contacted regarding the next steps in the hiring process.

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