Sr. Manager, Facilities & Real Estate

ActivMed Practices & Research, LLC.; Burlington; On-site; CAD 120,000 - 170,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401k with match

Disability insurance

Health savings accounts

Job summary

Alcanza Clinical Research is seeking a Senior Manager of Facilities & Real Estate to lead real estate strategy, portfolio planning, and site selection across multi-site operations. You will champion lease management, vendor relationships, and capital projects to optimize our real estate footprint.

The role emphasizes construction project leadership, facilities operations, and cross-functional collaboration while ensuring compliance and safety. Travel to sites may be required to oversee projects.

Qualifications

• Bachelor’s degree required with 3+ years in facilities management, corporate real estate, or related field.
• Experience with real-estate contracts/leases, construction timelines, and multi-site facility operations.
• Budget management and capital projects experience essential.

Responsibilities

• Develop and implement real estate strategy across the portfolio, including site selection and feasibility assessments.
• Manage lease renewals, amendments, and relationships with landlords, brokers, and property managers.
• Oversee construction, renovations, and tenant improvements from planning to completion, coordinating contractors and vendors.
• Ensure facilities are safe, operational, and occupancy-ready; manage maintenance and space planning.
• Lead vendor sourcing, contracts, budgets, and project schedules; drive cross-functional initiatives in facilities operations.

Skills

Real estate strategy

Portfolio planning

Site evaluation

Contract negotiation

Vendor management

Project management

Education

Bachelor’s degree

Tools

Microsoft 365 apps

Contracts management software

Job description

Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in AL, AZ, FL, GA, IL, MA, MI, MO, NV, VA, SC, TN, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

Senior Manager of Facilities & Real Estate

This role manages site selection, lease negotiations, construction and renovation projects, facility readiness, occupancy planning, and vendor relationships across the real estate portfolio.

Essential Job Duties

Real Estate Strategy & Planning

• Support real estate strategy through site selection, feasibility assessments, and portfolio planning.
• Evaluate new, expanded, consolidated, or relocated sites.
• Partner with leadership to align real estate decisions with business objectives.

Lease Management & Landlord Relations

• Manage lease renewals, and amendments.
• Manage relationships with landlords, brokers, and property managers.
• Monitor lease obligations, compliance requirements, and cost‑saving opportunities.

Construction Projects

• Manage construction, renovation, and tenant improvement projects from planning through completion.
• Coordinate contractors, consultants, and vendors to ensure projects are delivered on time and within budget.
• Oversee permitting, inspections, and project compliance.

Facilities Operations

• Ensure facilities are safe, operational, and occupancy‑ready.
• Oversee maintenance, repairs, space planning, and workplace improvements.
• Support business continuity through effective facility management.

Vendor & Project Management

• Manage vendor sourcing, contracts, and performance.
• Oversee facility and real estate budgets, project schedules, and service delivery.
• Lead cross‑functional initiatives related to facilities and workplace operations.

Perform all other duties that may be requested or assigned.

Travel

Up to 50%, as needed, to company locations, prospective sites, and construction projects

Minimum Qualifications

A bachelor’s degree and 3+ years of related experience in facilities management, corporate real estate, or related field, or an equivalent combination of education and experience, is required. Must have solid experience with real‑estate contracts and leases, contract terminology, construction projects and timelines, and multi‑site facility operations. Must also have experience with managing budgets and capital projects.

Required Skills

• Proficiency with computer applications such as Microsoft applications (Word, Excel, PP, Teams, Sharepoint), web applications, and the ability to type proficiently (40+ wpm)
• Strong organizational, attention to detail, time management, problem‑solving, and the ability to meet deadlines.
• Must have strong project management, contract negotiation, and vendor management skills
• Well‑developed written and verbal communication skills
• Ability to exercise sound judgment, maintain confidentiality, and handle highly sensitive compensation and employee information with discretion and professionalism.
• Must possess a high degree of professionalism, integrity, dependability, respect for others, self‑motivation, and a strong work ethic.
• Well‑developed interpersonal and listening skills, the ability to work well independently and collaboratively within a team environment and build trusted relationships with all levels within the organization
• Ability to work under minimal supervision, identify problems and implement solutions.
• Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with privacy and company guidelines.
• Travel - Up to 50%, as needed, to company locations, prospective sites, and construction projects
• Full‑time employees regularly scheduled to work at least 30 hours per week are benefits‑eligible, with coverage starting on the first day of the month following date of hire.
• Medical, dental, vision, life insurance, short and long‑term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.

Alcanza Clinical Research (“Alcanza”) is a national, collaborative network of clinical research sites, founded on the mission to accelerate the development of new therapies by reducing barriers to clinical research participation for all.

We conduct research on dozens of conditions in several therapeutic areas including psychiatry, neurology, dermatology, and infectious disease. Our work is important to the patients who participate, the scientists who develop these new therapies, and the entire medical community. Because all approved medications require clinical trials, the impact of your work is exponential, reaching many thousands of future patients and improving their quality of life.

Alcanza is a culturally competent organization. We treat each other with dignity, creating an environment where all individuals feel welcome, heard, and respected for their unique perspectives and aspirations. We put considerable effort into finding exceptional employees who mirror the values most important to us: Inclusive, Impactful, Compassionate, and Determined.

Alcanza Clinical Research is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity or expression, genetic information, or any other category protected by law. We recognize that diversity and inclusion is a driving force in the success of our company.