Clinical Research Systems Study Build Specialist

ActivMed Practices & Research, LLC.; Burlington; On-site; CAD 99,000 - 142,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k plan with safe harbor match

Job summary

Alcanza Clinical Research seeks a Clinical Systems Study Build Specialist to create and maintain financial study builds in CTMS across our site network. You will manage a ticketing queue, prioritize builds with Operations and Finance, and ensure timely completion according to protocol and agreements.

The role emphasizes collaboration across Operations, Budgets, Contracts, Systems, and Finance to optimize revenue recognition and cash flow, while contributing to process standardization and system

Qualifications

• Bachelor’s degree in accounting, finance, business, sciences or related field preferred (associate degree required) and 2+ years of clinical research experience.
• Experience entering calendar details, study budgets, and financials into a CTMS system is required.
• Experience with Clinical Conductor is required.

Responsibilities

• Create and maintain high-quality clinical study builds in CTMS per protocol and study build guidelines.
• Coordinate with Operations and Finance to align sponsor budget, contracts, and site requirements for revenue capture.
• Implement and enforce quality control to maintain build integrity and maximize cash flow.
• Identify and resolve protocol requirements not captured in the agreement, in collaboration with relevant leads.
• Partner with cross-functional teams to implement scalable best practices.

Skills

CTMS proficiency

Financial data entry

Attention to detail

Strong communication

Independent work

Quality Control

Project collaboration

Problem solving

Education

Bachelor’s degree (or associate) in accounting/finance/business/science

Tools

CTMS systems

Clinical Conductor

Job description

Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in MA, NH, MI, VA, SC, FL, GA, AL, MO, TN, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

Clinical Systems Study Build Specialist

will be responsible for the creation and maintenance of financial study builds in the Clinical Trial Management System (CTMS) for the Alcanza Clinical Research site network. Reporting to the Clinical Systems Study Build Manager (or their delegate), the candidate will manage a ticketing system of requests for new builds and revisions, partner with Operations and Finance colleagues to prioritize study builds, and complete builds timely and in accordance with the study protocol. This position is a crucial contributor to Alcanza’s Study Startup process and ability to record revenue and receive timely funding for its services performed.

Essential Job Duties

• Complete high-quality Clinical study builds in the CTMS system(s) in accordance with the study protocol, contract terms, and Alcanza study build guidelines.
• Collaborate with internal teams to ensure billing determinations, sponsor budget, and clinical trial agreement are congruent with the clinical trial protocol and site requirements to capture all possible revenue.
• Enforce a Quality Control process with Operations and Finance colleagues to maintain integrity of the study build and maximize future cash flow.
• Identify any protocol requirements not identified in Clinical Trial Agreement and collaborate with operation and financial leads to ensure contractual obligations are met.
• Partner with Operations, Budgets/Contracts, Systems, and Finance colleagues to implement best practices in a scalable manner.
• Active participation in special projects, including but not limited to process standardization, system migrations, system integrations (e.g. CTMS and eSource) and integration of newly acquired sites’ processes and systems, as needed.
• Identify opportunities to improve business processes and efficiencies.
• Maintain a positive, results oriented work environment, building partnerships within the team and across the organization at large, modeling teamwork.
• Perform all other duties that may be requested or assigned.

Minimum Qualifications:

Bachelor’s degree in accounting, finance, business, sciences or related field preferred (associate degree required) AND 2+ years of clinical research industry experience, OR an equivalent combination of education and experience. Experience entering calendar details, study budget elements and financials into a CTMS system is required. Experience with clinical conductor required.

Required Skills:

• Proficiency with computer applications such as Microsoft applications, email, electronic health records, and web applications and the ability to type proficiently (40+ wpm).
• Strong organizational skills, time management, attention to detail, and math proficiency.
• Well-developed written and verbal communication skills .
• Well-developed interpersonal and listening skills and the ability to work independently as well as with co-workers, subjects, managers, and external customers.
• Ability to effectively manage multiple tasks and adapt to changes in workloads and priorities.
• Ability to be professional, respectful of others, self-motivated, and exemplify a strong work ethic.
• A high degree of integrity and dependability.
• Ability to work under minimal supervision, identify problems and implement solutions.
• Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with privacy and company guidelines.
• Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.
• Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.

Alcanza Clinical Research (“Alcanza”) is a national, collaborative network of clinical research sites, founded on the mission to accelerate the development of new therapies by reducing barriers to clinical research participation for all.

We conduct research on dozens of conditions in several therapeutic areas including psychiatry, neurology, dermatology, and infectious disease. Our work is important to the patients who participate, the scientists who develop these new therapies, and the entire medical community. Because all approved medications require clinical trials, the impact of your work is exponential, reaching many thousands of future patients and improving their quality of life.

Alcanza is a culturally competent organization. We treat each other with dignity, creating an environment where all individuals feel welcome, heard, and respected for their unique perspectives and aspirations. We put considerable effort into finding exceptional employees who mirror the values most important to us: Inclusive, Impactful, Compassionate, and Determined.

Alcanza Clinical Research is an Equal Opportunity Employer

that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity or expression, genetic information, or any other category protected by law. We recognize that diversity and inclusion is a driving force in the success of our company.