Sr. Executive Assistant

OpenText; Toronto; On-site; CAD 59,000 - 98,000; Full time

Job summary

OpenText in Toronto is seeking an Executive Assistant to support the CHRO with high-quality administrative services. You will manage the CHRO's time, travel, meetings, and communications while handling sensitive information with discretion.

The role requires 5–10 years in executive support, strong organizational skills, and advanced MS Office proficiency. You will coordinate leadership meetings, offsites, and special projects within a global organization.

Qualifications

• 5-10 years of Executive Assistant experience supporting senior executives.
• Experience supporting CHRO or other C-suite executives preferred.
• Experience in a large, global organization preferred.
• Demonstrated experience handling confidential information.
• Exceptional organizational and time management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel).
• Ability to manage competing priorities and frequent interruptions.
• Strong problem-solving and coordination skills.
• Professional judgment and discretion.

Responsibilities

• Executive Calendar & Meeting Management: Manage the CHRO's complex and dynamic calendar across time zones, schedule leadership meetings and prepare materials.
• Travel & Expense Management: Arrange domestic and international travel and submit expense reports.
• Administrative & Leadership Support: Handle correspondence, maintain contact lists and assist HR leadership.
• Confidentiality & Relationship Management: Handle sensitive information with absolute confidentiality and exercise discretion.
• Support vendor administration, invoice processing, and contract routing.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication skills

MS Office 365

Time management

Problem solving

Stakeholder management

Multitasking

Tools

Outlook

Teams

PowerPoint

Word

Excel

Job description

Opentext - The Information Company OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of digital transformation.

AI-First. Future-Driven. Human-Centered. At OpenText, AI is at the heart of everything we do—powering innovation, transforming work, and empowering digital knowledge workers. We are hiring talent AI can’t replace to help us shape the future of information management. Join us.

Opentext - The Information Company OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of digital transformation. AI-First. Future-Driven. Human-Centered. At OpenText, AI is at the heart of everything we do—powering innovation, transforming work, and empowering digital knowledge workers. We are hiring talent AI can’t replace to help us shape the future of information management. Join us.

YOUR IMPACT

The Executive Assistant to the CHRO provides high-quality administrative and organizational support to the Chief Human Resources Officer. This role ensures efficient management of the CHRO's time, travel, meetings, communications, and administrative activities.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining absolute confidentiality. Success in this role comes from creating a seamless operating environment that enables the CHRO and the HR Leadership team to focus on strategic leadership and business priorities.

What The Role Offers

Executive Calendar & Meeting Management

• Manage and maintain the CHRO's complex and dynamic calendar.
• Coordinate meetings across multiple time zones with internal and external stakeholders.
• Schedule executive leadership meetings, one-on-ones, recurring business reviews, and strategic planning sessions.
• Resolve scheduling conflicts and prioritize competing requests.
• Coordinate meeting logistics including conference rooms, technology, catering, virtual meeting links, agendas, and materials.
• Monitor calendar changes and communicate updates to stakeholders in a timely manner.
• Prepare and organize executive briefing materials, presentations, and supporting documentation.

Travel & Expense Management

• Arrange domestic and international travel for the CHRO.
• Coordinate flights, accommodations, ground transportation, and detailed travel itineraries.
• Anticipate and manage travel disruptions and itinerary changes.
• Register the CHRO for conferences, leadership events, and external engagements.
• Prepare and submit expense reports and reconcile corporate credit card transactions.
• Ensure compliance with travel and expense policies while maintaining accurate records and documentation.

Administrative & Leadership Support

• Manage incoming correspondence, requests, and key deliverables.
• Maintain distribution lists, contact information, and electronic filing systems.
• Provide calendar and travel support to HR Leadership Team members as needed.
• Coordinate leadership meetings, offsites, recognition events, and team activities.
• Support vendor administration, invoice processing, purchase requests, and contract routing.

Confidentiality & Relationship Management

• Handle highly sensitive employee, executive, compensation, and organizational information with absolute confidentiality.
• Exercise sound judgment and discretion in all interactions and communications.
• Act as a professional and trusted point of contact for internal and external stakeholders.
• Build strong partnerships with Executive Assistants and business leaders across the organization.
• Deliver exceptional customer service with responsiveness, professionalism, and attention to detail.

What You Need To Succeed

• 5-10 years of Executive Assistant experience supporting senior executives.
• Experience supporting CHRO or other C-suite executives preferred.
• Experience in a large, global organization preferred.
• Demonstrated experience handling confidential information.
• Exceptional organizational and time management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel).
• Ability to manage competing priorities and frequent interruptions.
• Strong problem-solving and coordination skills.
• Professional judgment and discretion.

OpenText's commitment to diversity and inclusion surpasses legal requirements, evident in our Equal Employment Opportunity Statement of Policy which promotes a respectful and empowering environment for employees of all backgrounds, culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please contact us at [e-mail]. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.

Compensation: At OpenText, we offer a thoughtfully designed benefits package that supports your physical, emotional, and financial wellbeing. A summary of those benefits can be found on our Why Join Us page. As you move through the hiring process, we’re happy to provide more details about our compensation programs, including variable and commission compensation opportunities for eligible roles, vacation entitlement, and paid time off.

Salary Range: $59,430 - $97,635; Depending on the candidate’s education, experience, skills, geographical location, and alignment with internal equity and external market, actual salary may vary and be higher or lower than the range posted.

AI Usage Disclosure: As part of our commitment to transparency, we use artificial intelligence (AI) tools to assist in various stages of our recruitment process, including resume screening, candidate matching, interview scheduling, and communications. These tools are designed to improve efficiency, reduce bias, and enhance candidate experience. All decisions regarding hiring are made by qualified human professionals, and we continuously monitor our AI systems to ensure fairness and compliance with applicable regulations.