Sr. Executive Administrator

VISA; Toronto; Hybrid; CAD 65.000 - 95.000; Vollzeit

Zusammenfassung

Visa Canada is seeking a Senior Executive Administrator to provide high-level administrative support to the Chief Commercial Officer and the Financial Institutions team. The role requires handling confidential information with discretion, managing complex calendars, and coordinating travel and events in a fast-paced environment.

The ideal candidate will be proactive, solution-oriented, and capable of thriving in a hybrid Toronto-based role, with days in the office arranged by the hiring manager.

Qualifikationen

• Minimum 6 months of work experience or a Bachelor's Degree.
• 8+ years of administrative experience, preferably in a global, public company supporting a sales organization.
• Experience supporting executives in a fast-paced and demanding work environment.
• Proficiency with Microsoft Office products (Excel, PowerPoint, Word, Outlook) and experience using Microsoft Copilot to support day-to-day work.

Aufgaben

• Be proactive in anticipating needs and helping the executive prioritize their time and manage their workflow according to functional, organizational and team needs, timelines, and schedules.
• Manage a complex calendar that includes scheduling meetings internally and with clients and occasional group events.
• Process expense reports and help organize travel for executives on the team
• Support the executive on ad hoc projects and tracking open issues to closure.

Kenntnisse

Executive support

Calendar management

Multitasking

Communication

Ausbildung

Bachelor's degree

Tools

Microsoft Copilot

Microsoft Office

PowerPoint

Outlook

Jobbeschreibung

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

We are seeking a highly skilled, organized, proactive, and experienced Senior Executive Administrator to provide exceptional administrative support to our Chief Commercial Officer and the broader Financial Institutions team of Visa Canada. This role requires anticipating needs, managing complex schedules, and handling confidential information with the utmost discretion. The ideal candidate will be proactive, solution-oriented, and capable of thriving in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Be proactive in anticipating needs and helping the executive prioritize their time and manage their workflow according to functional, organizational and team needs, timelines, and schedules.
• Manage a complex calendar that includes scheduling meetings internally and with clients and occasional group events.
• Process expense reports and help organize travel for executives on the team
• Support the executive on ad hoc projects and tracking open issues to closure.

Meeting and Event Management:

• Plan, coordinate, and execute logistics for team and client meetings and events.
• Ensure agendas are prepared and communicated in advance of meetings.
• Assist with the creation of presentations and other related materials as needed.
• Draft correspondence with clients such as event invitations.
• Prepare requests for compliance approvals for key client events.

Team Collaboration:

• Establish and maintain effective and cooperative professional relationships with all levels of management, employees, and outside clients.
• Contribute to a positive team culture and excel on congeniality.

This is a hybrid position located in our Toronto, Canada office location. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree
• 8+ years of administrative experience, preferably in a global, public company supporting a sales organization.
• Experience supporting executives in a fast-paced and demanding work environment.
• Proficiency with Microsoft Office products (Excel, PowerPoint, Word, Outlook) and experience using Microsoft Copilot to support day-to-day work.

Preferred Qualifications:

• Demonstrated professionalism, discretion, and experience handling highly confidential information.
• Proactive and solution-oriented mindset, with a focus on adding value and assisting the team.
• Ability to multitask, prioritize work efficiently, and maintain strong attention to detail.
• Self-starter capable of working with minimal supervision.
• Strong communication and collaboration skills, with the ability to interact effectively with a diverse range of people and job functions.
• Excellent judgment in setting priorities and interacting with internal and external contacts.
• Ability to anticipate the needs of the executive and team.
• Ability to work well under pressure and meet tight deadlines.
• Excellent verbal and written communication skills.
• Strong focus on customer service, with a team player mentality and collaborative approach.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa welcome and encourages application from persons with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.