Sr Admin Asst II Inpatient Services

Wentworth-Douglass Physicians Organization (WDP); London; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized Administrative Assistant to provide essential support in the Inpatient Services department. This role involves managing schedules, coordinating meetings, and preparing reports, all while ensuring smooth office operations. The ideal candidate will have strong communication skills and proficiency in MS Office, along with the ability to handle sensitive information with discretion. Join a dynamic team that values diverse skills and perspectives, and contribute to a supportive work environment where your contributions matter.

Qualifications

• 2-3 years of experience as an Administrative Assistant required.
• Proficiency in MS Office and office procedures essential.

Responsibilities

• Prepare reports, meeting minutes, and correspondence.
• Manage schedules, arrange appointments, and coordinate meetings.

Skills

Administrative Assistant Experience

MS Office proficiency

Time management

Strong verbal & written communication skills

Interpersonal skills

Familiarity with medical terminology

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma

Tools

Standard office equipment

Job description

Specializes in providing routine administrative support as directed and under moderate supervision for Inpatient Services department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Essential Functions:

Prepare reports, meeting minutes and correspondence.

Create and edit documents, spreadsheets and presentations.

Manage schedules, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports.

Answer and transfer phone calls.

May perform transcription and proofread and edit literature, prepare applications for department.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.

Completes routine tasks under moderate supervision.

Required for All Jobs
Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct)? No

Education

High School Diploma or Equivalent required or

Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience

Administrative Assistant Experience 2-3 years required

Knowledge, Skills & Abilities

Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

Proficiency in MS Office.

Ability to proofread and edit written documents.

Ability to use phone system.

Managing one's own time and the time of others.

Strong verbal & written communication skills.

Strong interpersonal, written and oral skills.

Ability to use standard office equipment.

Familiarity with medical terminology.

Wentworth-Douglass Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.