Sr. Accounting Coordinator

Alimentiv; Ottawa; On-site; CAD 47,500 - 79,000; Full time

Benefits offered by this job

Accommodations for job applicants with disabilities available upon request

Potential for bonus

Job summary

A leading pharmaceutical company in Ottawa is seeking an experienced Accounting Coordinator. This full-time role involves processing accounts payable and receivable, collaborating with various teams, and ensuring compliance with financial guidelines. Ideal candidates should have a college degree and 3-5 years of relevant experience, particularly in a project-based accounting environment. Strong proficiency in Excel and problem-solving skills are essential.

Qualifications

• Minimum of 3-5 years of relevant experience.
• Accounting or finance specialty preferred.
• Experience in processing high-volume accounts payable.

Responsibilities

• Process and report accounts payable and receivable.
• Liaise with various stakeholders for inquiries.
• Assist in financial system testing and training.

Skills

Proficiency in Excel

Problem-solving skills

Strong analytical skills

Initiative and ability to work independently

Education

College degree/diploma

Job description

4 hours ago Be among the first 25 applicants

This range is provided by Alimentiv. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$47,500.00/yr - CA$79,000.00/yr

Responsibilities

• Process, monitor, maintain, and report corporate and project related accounts payable, accounts receivable, credit and collections, expense report processing, project payments, and related financial transactions on a timely basis in accordance with project, corporate and regulatory requirements.
• Liaise with the Manager, Procurement, Accountant, team members, vendors, sponsors, project teams, regulatory authorities, and other functional departments to address inquiries, investigate discrepancies, and create ad hoc requests for information.
• Assist financial team members with transaction entry, system testing, and ad hoc reporting as needed.
• Generate, review and submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses, and project pass-throughs and draws, ensuring accuracy of data and compliance with corporate, accounting, project, and regulatory guidelines.
• Receive, verify, and investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to resolve discrepancies.
• Coordinate, monitor, and process project site payments and recoverable expenses, including preparing site payments, logging site activity, creating site activity reports, writing payment acknowledgements, distributing regulatory (Sunshine) reports, and providing ad hoc departmental and/or project reports upon request.
• Assist the Director, other team members and stakeholders by addressing general inquiries, preparing and/or processing journal entries, assisting with account reconciliations, performing financial system testing activities, and training internal users in proper use of financial systems and processes.
• Serve as functional backup during the absence of other accounting coordinators.
• Assist with user setup and maintenance in accounting‑related systems as required.
• Assist with training of current and new employees in the department.
• Prepare and maintain procedure documentation for areas of responsibility.

Qualifications

• Applicants should have a minimum of a college degree/diploma and 3‑5 years of relevant experience.
• Accounting or finance specialty preferred, and CPA designation preferred.
• Technical skills: proficiency in Excel, ability to use Excel tools and other systems to generate reports that meet reporting needs.
• Experience in processing high‑volume AP, month‑end activities, and having worked in a project‑based accounting environment is strongly preferred.
• Strong problem‑solving skills with the ability to think critically and creatively.
• Proven ability to take initiative and work independently with minimal supervision.
• Ability to question the status quo and propose innovative alternatives.
• Excellent analytical skills to evaluate processes and identify inefficiencies.

Additional Information

*Accommodations for job applicants with disabilities are available upon request.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

+ Bonus

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Accounting/Auditing and Finance

Industries

Pharmaceutical Manufacturing

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