Sponsored Programs Officer - 2270

University of North Carolina Pembroke; Eastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of North Carolina Pembroke is seeking a Sponsored Programs Officer to manage the administrative and compliance aspects of sponsored awards. This role requires collaboration across campus departments, ensuring adherence to regulations and providing support to faculty involved in research funding. Ideal candidates will have a relevant degree and experience in financial management of sponsored projects.

Qualifications

• Mid- to late-career level with a Master's or Bachelor's degree.
• Experience in financial management of sponsored projects.
• Strong editing and communication skills.

Responsibilities

• Support campus departments with administrative aspects of sponsored awards.
• Ensure compliance with federal regulations and university policies.
• Facilitate financial setup of incoming awards and assist with progress reports.

Skills

Critical thinking

Problem-solving

Interpersonal skills

Customer service

Communication skills

Editing skills

Ability to interpret regulations

Ability to work with diverse backgrounds

Time management

Teamwork

Education

Master's degree and 2-4 years experience or Bachelor's degree and 3-5 years experience

Tools

Microsoft Office Suite

Cayuse SP

Job description

Sponsored Programs Officer - 2270

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply Now link/button.

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Please see Special Instructions for more details.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Position Details

Position Information

The Office of Sponsored Research and Programs (OSRP) provides direct support to faculty and staff applying for, or receiving, funding from an external sponsor (extramural funding). OSRP serves as the central clearinghouse for all university grant proposals, contracts, and awards.

Division	Academic Affairs
Department	Sponsored Research & Programs
Working Title	Sponsored Programs Officer - 2270
Vacancy Type	Exempt Professional Staff (EPS)
Min T/E Requirements	Minimum Education and Experience Requirements Mid- to late-career with master's and 2- 4 yrs. experience; Bachelors and 3-5 yrs. experience Required Qualifications, Competencies, and Experience: Critical thinking and problem-solving skills. Strong interpersonal, customer service, and communication skills. Excellent editing skills and written communication skills. Ability to interpret, explain and apply complicated rules, regulations, and policies. Ability to work with personnel from diverse backgrounds. Ability to meet deadlines and handle stressful situations. Ability to learn quickly. Ability to work independently and as a team member. Skills: Work with Principal Investigators/Project Directors, Administration, and sponsors to provide excellent customer service and resolve complex issues related to sponsored projects. Knowledge of regulations relating to federal grants and award administration, including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award. Knowledge of accounting standards and experience performing financial analysis Knowledge of Microsoft Office Suite (Word, Excel, Access, and Outlook) or comparable computer applications. Knowledge of databases and electronic tools related to research administration, e.g.- Cayuse SP.
FTE	1
Recruitment Range	Commensurate with Education and Experience
Anticipated Hiring Range	Commensurate with Education and Experience
Position #	2270
FLSA Status	Exempt
Months per year	12
Primary Purpose of Organization Unit
Primary Purpose of Position	Works collaboratively across campus with units engaged in sponsored programs while providing post-award non-financial administration of sponsored awards at the central research administration office. The Sponsored Projects Officer (SPO) is responsible for supporting campus departments, sponsors, and subrecipients in a fast-paced, high volume team environment for the administrative, financial, and compliance aspects of sponsored awards on behalf of UNCP. The work performed by the Sponsored Projects Officer (SPO) requires an understanding of the types of awards mechanisms used by funding agencies, the processes for sponsored projects (contracts and grants) administration, as well as the terms and conditions of each award. This knowledge is necessary in order to communicate rules, regulations, and procedures, faculty members, staff, UNCP administration, and other stakeholders.
Job Description	We seek employees who bring different and innovative ways of seeing the world and solving problems. We welcome applicants from diverse backgrounds and transferable skills. The Sponsored Projects Officer (SPO) is responsible for supporting campus departments, sponsors, and subrecipients in a fast-paced, high volume team environment for the administrative, financial, and compliance aspects of sponsored awards on behalf of UNCP. The work performed by the Sponsored Projects Officer (SPO) requires an understanding of the types of awards mechanisms used by funding agencies, the processes for sponsored projects (contracts and grants) administration, as well as the terms and conditions of each award. This knowledge is necessary in order to communicate rules, regulations, and procedures, faculty members, staff, UNCP administration, and other stakeholders. The SPO will assist faculty with the administration of extramural or sponsored awards projects while following University policies pertaining to administration and institutional compliance of these awards. The SPO is expected to actively participate in the post-award administration of extramural or sponsored awards and to establish a positive environment for the administration of institutional awards. Duties include budget review for allowability and financial compliance with all sponsor specific requirements; non-financial post-award support to investigators including: facilitating the financial setup of incoming awards, review of scopes of work for compliance considerations, and administration of incoming grants, contracts, and subcontracts. Assisting with subcontract set-up, supporting faculty with submitting progress reports, requesting extensions. These tasks require working closely with the faculty, departments, grants accountant and administration and with the throughout the life of the award. This position will perform post-award tasks with accuracy to ensure compliance with the prime award terms and conditions, UNCP policies and procedures, and federal regulations. Errors resulting from failure to exercise required accuracy could have a negative financial impact on the University, including audit disallowances and impact on future awards. Post-award responsibilities also include review of COI policy implications, human (IRB) and animal subjects (IACUC) documentation, export control, and other compliance considerations.
Management Preference	Three or more years of experience with financial management of sponsored projects (pre- and post-award). Previous experience with Banner Finance. Experience with State, F&A, trust, and other fund types. Experience managing funds and awards for multiple principal investigators across multiple units. Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), and/or Certified Pre-Award Research Administrator (CPRA) credentials.
Lic or Certification required by statute or regulation

Posting Information

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Job Opening Date	05/20/2025
Job Closing Date
Open Until Filled	Yes
Posting Category	Professional
Posting Number	EPA01034
Quick Link to Posting	https://jobs.uncp.edu/postings/12408
Special Instructions to Applicants

Applicant Documents

Required Documents

1. C V/Resume


2. Cover Letter

Optional Documents

1. Other Document


2. Other Document 2

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   Please describe your experience managing sponsored research project, contracts and grants, and/or higher education administration experience.
   

   (Open Ended Question)

   
   


2. *
   Do you have extensive experience creating and working with Pivot tables within Excel? If so, please elaborate on your application.
   
   
   
   • Yes
   
   
   • No
   
   
   
   


3. *
   How did you hear about this employment opportunity?
   
   
   
   • Agency Referral
   
   
   • American Librarian Association (ALA)
   
   
   • Association of Fundraising Professionals
   
   
   • BlacksInHigherEd.com
   
   
   • Career Builder
   
   
   • Chronicle of Higher Education
   
   
   • Cosida
   
   
   • CUPA HR
   
   
   • Disabled in Higher Ed
   
   
   • Disability Website (Other)
   
   
   • Educause
   
   
   • Glassdoor
   
   
   • HigherEdJobs
   
   
   • Indeed
   
   
   • Inside Higher Ed
   
   
   • Journal of Blacks in Higher Education
   
   
   • LinkedIn
   
   
   • Monster
   
   
   • NACUBO
   
   
   • NativeAmericansInHigherEd.com
   
   
   • Native Hire
   
   
   • NCAA Market
   
   
   • NC Works Online / One Stop Center
   
   
   • Newspaper
   
   
   • Personal Referral
   
   
   • Placement Exchange
   
   
   • SACUBO
   
   
   • Society of Human Resources Management (SHRM)
   
   
   • StudentAffairs.com
   
   
   • UNC Collaborative Website
   
   
   • UNC Pembroke Online Employment System
   
   
   • Veterans Advantage Jobs & Career Network
   
   
   • Veteran Website (Other)
   
   
   • VeteransInHigherEd.com
   
   
   • Vocational Rehab
   
   
   • Women in Higher Education
   
   
   • Website - Other
   
   
   
   


4. *
   Please describe in detail your experience leading campus wide projects, be able to take direction, collaboratively working with cross functional units across a campus, and managing multiple projects simultaneously
   

   (Open Ended Question)