Sponsor Care Specialist

The Pentecostal Assemblies of Canada; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading organization in the non-profit sector is seeking a dedicated Sponsor Care Specialist for a permanent full-time hybrid position in Mississauga. This role requires strong communication and administrative skills to manage sponsor accounts and interact with program partners effectively, contributing to the mission of ChildCARE Plus. The ideal candidate will possess a collaborative spirit, customer service orientation, and commitment to the organization's values.

Qualifications

• Experience in administrative support settings.
• Strong communication skills, both written and oral.
• Ability to work collaboratively in a team environment.

Responsibilities

• Manage child and sponsor records and ensure data accuracy.
• Communicate with external partners and sponsors regarding updates.
• Provide exceptional customer service and maintain sponsor relationships.

Skills

Communication

Data Entry

Time Management

Customer Service

Tools

Raiser’s Edge NXT

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Publisher

Microsoft Teams

Job description

Overview

The Sponsor Care Specialist role

is a permanent full-time hybrid position located in Mississauga, Ontario. Reporting to the Director of Operations and Donor Care, the Sponsor Care Specialist role includes significant personal interactions with sponsors and ChildCARE Plus (CCP) program partners, creating and maintaining child and sponsor records, generating and analysing reports to support communications with program partners, and connecting sponsors to available children.

The Donor Care team supports the retention and acquisition of our sponsor portfolio through excellent customer service. The ideal candidate will bring a collaborative, innovative and professional approach to the team and embody the vision and mission of ERDO.

Key Responsibilities

1. Child and Sponsor Record Administration
   • Ensures quality of child letters and photos provided to sponsors meets guidelines
   • Enters child and sponsor information accurately into Raiser’s Edge following a prescribed process while also adhering to Canada Post guidelines
   • Maintains data records including gift adjustments, payments details, and outdated child details
   • Runs routine reports using database management software to provide status updates for country portfolio and to analyse records that need updating
2. Field Partner Relations
   • Communicates with external CCP project partners regarding child applications/updates, child letter correspondence, photos, and to provide ongoing support
3. Communications
   • Coordinates newsletter content with program partners and assembles newsletters for CCP sponsors
   • Provides general training to global workers and contacts for CCP promotional events & assembles marketing materials as needed
   • Creates and updates child profiles in Microsoft Publisher using information provided by program partners
4. Sponsor Care
   • Sponsor account management – communicates with sponsors regarding account status, including financial issues, changing child information, and responding to sponsor questions by phone, email or letter
   • Responds to general inquiries about the CCP program and general ERDO projects
   • Continuously educates and informs sponsors about the impact ERDO is having around the world, enabled through their generosity
   • Performs general administrative duties and other assistance where needed
   • Provides exceptional customer service and builds rapport to make every interaction meaningful through phone, email, and written correspondence

Required Skills

• Strong communication skills (written and oral)
• Prior experience working in an administrative support setting
• Accurate data entry skills and experience working with Raiser’s Edge NXT software and/or donor management systems
• Demonstrated computer skills and aptitude; fully conversant with Microsoft programs (Word, Excel, PowerPoint, Publisher, Teams), cloud-based file sharing & videoconferencing systems, and photo editing software
• Ability to make quality decisions within the scope of authority
• Strong time management skills, ability to take initiative, work quickly and accurately, and help to develop improvements in work processes
• Goal oriented work ethic with the ability to work collaboratively in a team environment
• Strong customer service orientation
• Commitment to the Mission, Vision, and Core Values of ERDO