Specialist, Special Events, QC (1 year contract)

Canadian Cancer Society; Quebec; Hybrid; CAD 52,000 - 64,000; Full time

Job summary

The Canadian Cancer Society is seeking a Specialist, Special Events, Quebec, for a 1-year contract to rebuild the organizing committee and oversee the Souper de la jonquille in Québec City. You will work with volunteers, sponsors and suppliers to maximize revenue and ensure on-time execution within budget.

You will lead logistics, manage deadlines and coordinate with staff to implement marketing, fundraising and donor retention strategies across events.

Qualifications

• 3 to 5 years of experience in special events planning, revenue development or a related field, or an equivalent combination of education and experience.
• Maintaining a network and having connections in the business community of Quebec City and Montreal is an asset.
• Proven ability to interact with senior business leaders and community leaders. Knowledge of the local philanthropic community is an asset.
• Superior verbal and written communication skills and proven interpersonal skills, including presentation and facilitation abilities.
• Demonstrated ability to work under pressure and meet deadlines.
• Great attention to detail and excellent organizational skills.
• Strong organizational and problem-solving skills, with a proven ability to demonstrate ingenuity and creativity.
• Strong technical skills and extensive familiarity with online platforms. Working knowledge of Salesforce, an asset.
• Ability to work a flexible schedule, including evenings and weekends, and to travel to attend meetings or workshops.
• Bilingualism (French/English) is highly preferred, with French being required and English being an asset due to the organization’s nationwide operations

Responsibilities

• Continuously manage objectives, revenues and expenses to ensure we are on track and alert management in case of risk.
• Ensure that all critical deadlines are met.
• Create, update and maintain all event tracking documents, including table/ticket sales, sponsorships, donations, budget, show schedule, etc.
• Help the committee by writing the meeting minutes and ensuring the follow-up of deliverables by internal teams.
• Coordinate contracts with suppliers, sponsors and other partners.
• Develop, analyze and report on the monthly progress made toward achieving the established objectives.
• Record and process donations, sponsorships, in-kind donations and other revenues, and enter them into a database and a customer relationship management system.
• Create and continuously update the coordination guide and documents related to event execution.
• Review and update existing operational documents.
• Ensure the retention of corporate and individual donors, before and after events.
• Assist members of the volunteer committee as well as sponsoring partners.
• Coordinate and lead meetings with members of the relevant teams across the organization to ensure they clearly understand the expected outcomes, responsibilities and deadlines.
• Work closely with internal leadership teams to develop and implement marketing, advertising and social media plans for all events.
• Establish strong working relationships with team members, suppliers and donors.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned

Skills

Event planning

Communication

Negotiation

Sales/revenue development

French language

Tools

Salesforce

Job description

Specialist, Special Events, QC (1 year contract)

Temporary - Full Time Québec, QC, CA

10 days ago Requisition ID: 2026

Job Title:Specialist, Special Events, QC (1 year contract)

Vacancies:This posting is for (1) new role.

Location:Québec, QC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model: (Please choose a work model, Hybrid Work Model OR In-person work model)

Salary Band: 4 ($52,000 - 63, 500 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way

MAKING AN IMPACT The Specialist, Special Events, Quebec, will be responsible for rebuilding the organizing committee and overseeing the execution and logistics of the Souper de la jonquille in Quebec City. Reporting to the Manager, Special Events, the successful candidate will work closely with internal and external teams to foster collaboration and ensure the successful execution of all events, working alongside volunteer committees, partners, sponsors and suppliers. This involves maximizing revenue by building relationships within the business community and creating major events that demonstrate the impact of donations on the future of cancer.

The Specialist, Special Events, will be responsible for working with volunteer committees in leadership positions to help implement the operational plans and logistics developed for the Souper de la jonquille in Quebec City. This position involves close collaboration with staff members, donors, suppliers and volunteers to ensure that all logistical components of events are established, implemented and completed on time and within budget.

WHAT YOU’LL BE DOING:

• Continuously manage objectives, revenues and expenses to ensure we are on track and alert management in case of risk.
• Ensure that all critical deadlines are met.
• Create, update and maintain all event tracking documents, including table/ticket sales, sponsorships, donations, budget, show schedule, etc.
• Help the committee by writing the meeting minutes and ensuring the follow-up of deliverables by internal teams.
• Coordinate contracts with suppliers, sponsors and other partners.
• Develop, analyze and report on the monthly progress made toward achieving the established objectives.
• Record and process donations, sponsorships, in-kind donations and other revenues, and enter them into a database and a customer relationship management system.
• Create and continuously update the coordination guide and documents related to event execution.
• Review and update existing operational documents.
• Ensure the retention of corporate and individual donors, before and after events.
• Assist members of the volunteer committee as well as sponsoring partners.
• Coordinate and lead meetings with members of the relevant teams across the organization to ensure they clearly understand the expected outcomes, responsibilities and deadlines.
• Work closely with internal leadership teams to develop and implement marketing, advertising and social media plans for all events.
• Establish strong working relationships with team members, suppliers and donors.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned

QUALIFICATIONS:

• 3 to 5 years of experience in special events planning, revenue development or a related field, or an equivalent combination of education and experience.
• Maintaining a network and having connections in the business community of Quebec City and Montreal is an asset.
• Proven ability to interact with senior business leaders and community leaders. Knowledge of the local philanthropic community is an asset.
• Superior verbal and written communication skills and proven interpersonal skills, including presentation and facilitation abilities.
• Demonstrated ability to work under pressure and meet deadlines.
• Great attention to detail and excellent organizational skills.
• Strong organizational and problem-solving skills, with a proven ability to demonstrate ingenuity and creativity.
• Strong technical skills and extensive familiarity with online platforms. Working knowledge of Salesforce, an asset.
• Ability to work a flexible schedule, including evenings and weekends, and to travel to attend meetings or workshops.
• Bilingualism (French/English) is highly preferred, with French being required and English being an asset due to the organization’s nationwide operations
• Others may apply

*For roles based in Quebec, French is required. Knowledge of another language may be required depending on job responsibilities and business needs.

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate anonymized recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting [e-mail]. For more information about our privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.