Specialist, Professional Growth and Management

McMillan LLP; Vancouver; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Growth

Mentorship and Support

Training as Software Evolves

Job summary

McMillan LLP in Vancouver and Calgary seeks a Specialist, Professional Growth & Management to support the Director, Professional Resources with student and associate recruitment and programs. The role drives tech-enabled talent transformation, integrating generative AI, automation, and digital tools into recruitment, feedback, and career development initiatives.

The specialist participates in national and local talent projects and supports the PG&M team in design and implementation of

Qualifications

• 3–5 years of talent management or HR admin in a law firm or professional services.
• Experience coordinating recruitment or professional development programs.
• Post-secondary education in administration, HR, or related field.
• Strong project management, organizational and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Oversee the administration of student recruitment processes for Vancouver and Calgary offices.
• Administer summer and articling student programs, including law society filings and onboarding.
• Maintain records and timelines for student assessments and program milestones.
• Collaborate on law school liaison initiatives and sponsorship coordination.
• Support hiring and onboarding for new lawyers, including offers and packages.
• Pilot AI-enabled enhancements in talent programs and systems.

Skills

Project management

Organizational skills

Interpersonal communication

Deadline-oriented

Independent and collaborative work

Tech-savvy with digital tools

Education

Post-secondary education in administration or HR

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Generative AI tools

Workflow automation platforms

Job description

Would you like to be a part of Canada’s leading and progressive Business Law firm? The Specialist, Professional Growth & Management (PG&M) supports the Director, Professional Resources in overseeing and administering all aspects of student and associate recruitment, as well as student and associate programs for the Vancouver and Calgary offices. Beyond the operational and coordination responsibilities of this role, the Specialist supports the Director in driving technology‑enabled transformation of talent programs by identifying opportunities to integrate generative AI, automation, and digital solutions into recruitment, feedback processes, and career development initiatives. The Specialist participates in national and local talent management projects and initiatives as needed. The Specialist also provides administrative and coordination support to the PG&M national team as needed. This position is being posted as a new role for the department.

What You’ll Do

Student Recruitment & Program Administration

• Oversee the administration of student recruitment processes for both Vancouver and Calgary offices, including application intake, interview scheduling, and candidate communications.
• Administer summer and articling student programs, including managing law society filings, coordinating performance assessments, organizing social events, supporting hire‑back decisions, and coordinating onboarding and orientation activities.
• Maintain accurate records and timelines for student assessments and program milestones in both offices.
• Regularly review and update student recruitment and program processes to ensure efficiency and compliance with firm standards.
• Respond to inquiries from students, lawyers, and other departments regarding student programs and recruitment.

Law School Liaison Initiatives

• Collaborate with the Director to manage law school liaison initiatives, including outreach, event planning, sponsorship coordination, and relationship management with law schools and student organizations.

Associate Recruitment & Program Administration

• Support the hiring and onboarding process for new lawyers, including lateral recruitment coordination, candidate tracking, interview scheduling, and preparation of offer packages.
• Assist with performance management processes.

Talent Program Innovation & Transformation Support

• Support the Director and the national PG&M team in driving technology‑enabled transformation of talent programs by identifying opportunities to integrate generative AI, automation, and digital solutions into recruitment, feedback processes, and career development and professional development initiatives, including piloting new technologies and evaluating their effectiveness.
• Support the Director and the national PG&M team in collaboration with technology and business operations teams to assist in the design and implementation of integrated talent management systems.
• Support the development of resources, training materials, and communications to facilitate the adoption of new tools and processes by firm members.

National Talent Management Projects & Initiatives

• Support additional local and national talent management projects as directed.
• Participate in national and local talent management projects and initiatives as needed, including innovation and professional development initiatives.

Team Support & General Administration

• Provide support and assistance to members of the national PG&M team as required, including administrative tasks, special projects, and coordination of professional development activities.
• Organize and maintain electronic files and records in the firm’s document management system and leverage technology to facilitate reporting and analysis.
• Schedule meetings, coordinate logistics, and support event planning for student and associate programs.

What You Bring

• Minimum 3–5 years of experience in talent management, professional development, human resources or related administrative role in a law firm or professional services environment.
• Experience coordinating recruitment or professional development programs is an asset.
• Post‑secondary education in administration, human resources, or a related field, or an equivalent combination of education and experience.
• You have strong project management, organizational and interpersonal skills.
• You are detail‑oriented and can effectively meet deadlines with on‑going overlapping projects and initiatives.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong understanding of the Canadian legal industry and lawyer admission processes for the BC and AB law societies.
• You embrace evolving technology and have strong skills in Microsoft Word, Excel and Outlook.
• Experience with generative AI applications, workflow automation, or digital transformation initiatives will be a strong asset.
• Experience implementing or working with talent management platforms, learning management systems, or AI‑enabled HR tools will be a strong asset.

McMillan Offers You

• Growth
• Mentorship and Support
• Training as Software Evolves

Commensurate Compensation And Benefits Package

• Fun Work Environment
• Continuous Learning & Development
• Salary range: $70,000 – $80,000 annually

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.