Specialist, Professional Growth and Management

BC Legal Management Association; Vancouver; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Growth

Mentorship and Support

Continuous Learning & Development

Commensurate Compensation and Benefits

Job summary

McMillan LLP in Vancouver and Calgary seeks a Specialist, Professional Growth & Management to oversee student recruitment and program administration. You will coordinate articling and summer programs, manage law society filings, and support performance reviews, onboarding, and development initiatives across offices.

You will drive technology-enabled talent program transformation, piloting AI and automation, and partnering with national teams to implement integrated systems and tools.

Qualifications

• Minimum 3–5 years of experience in talent management, professional development or HR.
• Post-secondary education in administration, human resources, or related field, or an equivalent combination.
• Strong project management, organizational and interpersonal skills; able to meet deadlines.

Responsibilities

• Oversee the administration of student recruitment processes for Vancouver and Calgary offices.
• Administer summer and articling student programs, including onboarding and performance assessments.
• Maintain records and timelines for student assessments and program milestones.
• Coordinate law society filings and liaison activities; review processes for compliance.
• Support hiring and onboarding for new lawyers; assist with performance management.
• Pilot AI-enabled tools and digital solutions to transform talent programs; assist design and rollout of integrated systems.
• Provide administrative support to the national PG&M team and organize professional development activities.

Skills

Talent management

Project management

Interpersonal skills

Organizational skills

MS Word

Education

Post-secondary education in administration or HR

Tools

Talent management platforms

Learning management systems

AI-enabled HR tools

Job description

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

The Specialist, Professional Growth & Management (PG&M) supports the Director, Professional Resources in overseeing and administering all aspects of student and associate recruitment, as well as student and associate programs for the Vancouver and Calgary offices. Beyond the operational and coordination responsibilities of this role, the Specialist supports the Director in driving technology-enabled transformation of talent programs by identifying opportunities to integrate generative AI, automation, and digital solutions into recruitment, feedback processes, and career development initiatives. The Specialist participates in national and local talent management projects and initiatives as needed. The Specialist also provides administrative and coordination support to the PG&M national team as needed. This position is being posted as this is a new role for the department.

What You’ll Do

Student Recruitment & Program Administration

• Oversee the administration of student recruitment processes for both Vancouver and Calgary offices, including application intake, interview scheduling, and candidate communications.
• Administer summer and articling student programs, including managing law society filings, coordinating performance assessments, organizing social events, supporting hire back decisions, and coordinating onboarding and orientation activities.
• Maintain accurate records and timelines for student assessments and program milestones in both offices.
• Regularly review and update student recruitment and program processes to ensure efficiency and compliance with firm standards.
• Respond to inquiries from students, lawyers, and other departments regarding student programs and recruitment.

Law School Liaison Initiatives

• Collaborate with the Director to manage law school liaison initiatives, including outreach, event planning, sponsorship coordination, and relationship management with law schools and student organizations.

Associate Recruitment & Program Administration

• Support the hiring and onboarding process for new lawyers, including lateral recruitment coordination, candidate tracking, interview scheduling, and preparation of offer packages.
• Assist with performance management processes.

Talent Program Innovation & Transformation Support

• Support the Director and the national PG&M team in driving technology-enabled transformation of talent programs by identifying opportunities to integrate generative AI, automation, and digital solutions into recruitment, feedback processes, and career development and professional development initiatives, including piloting new technologies and evaluating their effectiveness.
• Support the Director and the national PG&M team in collaboration with technology and business operations teams to assist in the design and implementation of integrated talent management systems.
• Support the development of resources, training materials, and communications to facilitate the adoption of new tools and processes by firm members.

National Talent Management Projects & Initiatives

• Support additional local and national talent management projects as directed.
• Participate in national and local talent management projects and initiatives as needed, including innovation and professional development initiatives.

Team Support & General Administration

• Provide support and assistance to members of the national PG&M team as required, including administrative tasks, special projects, and coordination of professional development activities.
• Organize and maintain electronic files and records in the firm's document management system and leverage technology to facilitate reporting and analysis.
• Scheduling meetings, coordinating logistics, and supporting event planning for student and associate programs.

What You Bring

• Minimum 3–5 years of experience in talent management, professional development, human resources or related administrative role in a law firm or professional services environment.
• Experience coordinating recruitment or professional development programs is an asset.
• Post-secondary education in administration, human resources, or a related field, or an equivalent combination of education and experience.
• You have strong project management, organizational and interpersonal skills.
• You are detail-oriented and are able to effectively meet deadlines with on-going overlapping projects and initiatives.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong understanding of the Canadian legal industry and lawyer admission processes for the BC and AB law societies.
• You embrace evolving technology and have strong skills in Microsoft Word, Excel and Outlook.
• Experience with generative AI applications, workflow automation, or digital transformation initiatives will be a strong asset.
• Experience implementing or working with talent management platforms, learning management systems, or AI-enabled HR tools will be a strong asset.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range: $70,000 - $80,000 annually

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.