Specialist, Information Management

Magna Mining Inc.; Northeastern Ontario; On-site; CAD 63,000 - 77,000; Full time

Benefits offered by this job

Comprehensive benefits

RRSP contribution opportunities

Equal opportunity employer

Job summary

Magna Mining Inc. in Greater Sudbury, Ontario is seeking a Specialist, Information Management to advance our digital workplace. You’ll use SharePoint, Power BI, Microsoft 365, and Power Platform to streamline information, automate processes, and improve data access across the organization.

The role focuses on governance, document control, dashboards, and user training, partnering with multiple departments. Applicants should have 4+ years of relevant experience and a background in information

Qualifications

• Post-secondary education in Information Management or related field.
• 4+ years of related experience in document control or information management.
• Experience with SharePoint, Microsoft 365, and governance practices.
• Experience turning spreadsheet-based processes into database or app-backed solutions.
• Strong organizational, analytical, and problem-solving skills.

Responsibilities

• Administer, develop, and continuously improve SharePoint sites, document libraries, lists, workflows, and collaboration solutions.
• Establish and maintain document control and information management standards, including lifecycle, retention, archiving, and governance.
• Develop and maintain Power BI dashboards and reports to improve data visibility and support decision-making.
• Build workflows, applications, and automated solutions using Power Automate, Power Apps, and other Power Platform tools.
• Work with departments to understand business needs and develop solutions that improve processes, reporting, collaboration, and access to information.
• Support the integration and effective use of SharePoint, Microsoft 365, Power BI, and Power Platform tools.
• Develop and maintain standardized information architecture, file structures, naming conventions, metadata, and permissions.
• Ensure information environments are secure, organized, accessible, and easy to navigate.
• Manage and review user access and permissions to support information security.
• Support departments with organization, migration, and ongoing management of corporate information.
• Provide user support, training, and guidance to increase adoption of Microsoft 365 and digital workplace tools.
• Identify and implement improvements through technology, automation, and process optimization.
• Take on additional responsibilities as required to support needs.

Skills

SharePoint

Power BI

Power Automate

Power Apps

Microsoft 365

Information governance

Information management

Collaboration

Problem solving

Organizational skills

Education

Post-secondary education in Information Management or related field

Tools

SharePoint

Microsoft 365

Job description

Greater Sudbury, Canada | Posted on 10/27/2026

Magna Mining Inc. is a Sudbury-focused, base metal exploration and development company.

Magna Mining’s key objective is to become the next nickel and copper producing company in Canada by executing a growth strategy that is focused exclusively on the historic nickel producing district of Sudbury, ON.

We intend to achieve this objective via the creation of a Sudbury focused, hub and spoke production model, with our existing Shakespeare project as the hub. The path to the creation of a significant new battery metals producing Canadian company is to execute a long term, multi-faceted growth strategy.

Job Description

Help Shape Magna's Digital Workplace!

As Magna Mining grows, so does the information, systems, and processes behind our operations. We’re looking for a Specialist, Information Management to help us build smarter, more connected ways of working. Working within our IT team, you’ll use SharePoint, Power BI, Microsoft 365, and the Power Platform to improve how teams manage information, automate processes, access data, and collaborate across the organization. If you enjoy finding a better way to do things and turning business needs into practical digital solutions, we want to hear from you. All Magna Mining team members are expected to work collaboratively with others, lead the way in health and safety, act with honesty and integrity, and foster an entrepreneurial spirit in pursuit of excellence.

What You’ll Be Doing

You’ll have the opportunity to:

• Administer, develop, and continuously improve SharePoint sites, document libraries, lists, workflows, and collaboration solutions.
• Establish and maintain document control and information management standards, including document lifecycle, retention, archiving, and governance.
• Develop and maintain Power BI dashboards and reports to improve data visibility and support decision-making.
• Build workflows, applications, and automated solutions using Power Automate, Power Apps, and other Microsoft Power Platform tools.
• Work with departments to understand business needs and develop solutions that improve processes, reporting, collaboration, and access to information.
• Support the integration and effective use of SharePoint, Microsoft 365, Power BI, and Power Platform tools.
• Develop and maintain standardized information architecture, file structures, naming conventions, metadata, and permissions.
• Ensure SharePoint and corporate information environments are secure, organized, accessible, and easy to navigate.
• Manage and regularly review user access and permissions to support information security and confidentiality.
• Support departments with the organization, migration, and ongoing management of corporate information.
• Provide user support, training, and guidance to increase adoption of Microsoft 365 and digital workplace tools.
• Identify and implement improvements through technology, automation, and process optimization.
• Take on additional responsibilities as required to support departmental and organizational needs.

Requirements

Who We’re Looking For

• Have post-secondary education in Information Management, Information Technology, Business Administration, Records Management, or a related field.
• Bring 4+ years of related experience in document control, information management, records management, file management, or a similar role.
• Have experience with document and file management practices and information governance.
• Have experience with Power BI, Power Automate, Power Apps, or other reporting and automation tools.
• Have experience turning spreadsheet-based processes into structured database or application-backed solutions — considered an asset.
• Have strong working knowledge of SharePoint, Microsoft 365, and information management practices.
• Can understand business needs and turn them into practical, user-friendly solutions.
• Bring strong organizational, analytical, and problem-solving skills.
• Communicate and collaborate effectively across departments.
• Can manage multiple priorities and adapt as business needs change.
• Are committed to information security, confidentiality, and continuous improvement.

What’s In It for You?

Magna offers a competitive salary, comprehensive benefits, RRSP contribution opportunities, and access to employee and family assistance programs. You’ll have the opportunity to build digital solutions that make a difference in how people work across Magna. Minimum Salary: $70,000. Magna Mining Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest in Magna Mining. Due to the competitive nature of our recruitment process and the high volume of applications received, only those selected for further consideration will be contacted.