Specialist, Admin and Donor Relations

UJA Federation of Greater Toronto; Toronto; On-site; CAD 62,000 - 67,000; Full time

Benefits offered by this job

Hybrid work

Flexible schedule

Time off policy

Job summary

UJA Federation of Greater Toronto is seeking a Specialist for the Women’s Philanthropy team to provide project management and administrative support. You will report to the Associate Vice President and assist fundraising, engagement and donor stewardship activities.

Responsibilities include coordinating schedules, managing volunteer fundraising teams, tracking projects, and producing reports using Salesforce and MS Office.

Qualifications

• Post-secondary education or equivalent experience.
• 3-5 years of experience in administrative management and systems.
• Strong computer skills with Outlook and Microsoft Office Suite.
• Excellent organizational and time-management abilities and the ability to work independently.

Responsibilities

• Provide administrative support for the Women’s Philanthropy team, including managing schedules and donor inquiries.
• Manage volunteer fundraising teams and coordinate with cross-department colleagues.
• Coordinate projects for Women’s Philanthropy and track progress; flag issues.
• Provide front-line service to colleagues, donors, and community agencies; liaise with key stakeholders.
• Utilize Salesforce and databases to gather data, run reports, and support materials for donors and events.

Skills

Outlook

Microsoft Office Suite

Excel

Communication skills

Time management

Multi-tasking

Education

Post-secondary education in a relevant field

Tools

Salesforce

Job description

About UJA Federation of Greater Toronto

About UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic,volunteerandprofessional leadership,we are changing lives. As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works topreserve and strengthenthe quality of Jewish life in Greater Toronto, Canada, Israel and around the world.

About the Opportunity

The Women’s Philanthropy team is seeking a specialist to provide a variety of project management and administrative support services for the team.

Reporting to the Associate Vice President, Women’s Philanthropy, the Specialist will support the professionals responsible for the fundraising, engagement and stewardship of donors.

Responsibilities include, but are not limited to:

• Provide administrative support for the Women’s Philanthropy team, (the AVP, Manager and Specialist) to include managing schedules/calendars, and dealing with administrative issues and donor inquiries as needed
• Manage volunteer fundraising team, including relationship management, recruitment and collaboration with colleagues managing the additional volunteer fundraising teams. Extensive cross-departmental project management and administration.

• Provide project coordination for key initiatives in Women’s Philanthropy, ensuring projects are tracked and issues are flagged as they arise.
• Provide front-line customer service to colleagues, key stakeholders, donors, lay leaders and community agencies
• Communicate with key stakeholders of the annual campaign, including new and existing donors, volunteers and community agencies
• Utilize Salesforce and computer databases to gather, analyze and maintain data and run reports.

• Work with the marketing department to support and manage all donor and prospect materials

• Event support and coordination, support registration at the event and coordinate with fundraising team for pre and post events follow up strategies.
• Provide logistical support for the Lion Cub program (a program for Bat Mitzvah aged girls)
• Other duties as assigned

Qualifications:

• Post-secondary education in a relevant field of study or equivalent work experience.
• 3-5 Years of Experience creating systems and general administrative management
• Advanced technical skills to support use of Outlook, Microsoft Office Suite
• Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
• Ability to work independently as well as in a team
• Strong communication skills
• Ability to multi-task effectively, handling many responsibilities at the same time
• Excellent computer software skills (Microsoft Office, Excel, Outlook) and an aptitude to learn new software and database programs
• Strong analytical capability with excellent attention to detail
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
• Availability to work some nights and/or weekends
• Experience in Salesforce (or another CRM) considered an asset, but not required.

This is a full-time permanent position.Union Level 4.Salary range: $62,00-$67,000 annually, based on experience.At UJA we support a flexible work schedule andall ofour employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yomtov)and we support early office closures toobservethe Jewish Sabbath (Shabbat).

Qualified applicants are invitedtosubmitacover letter and resume.Only those applicants invitedforaninterviewwillbe contacted.
Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility:

UJA Federation supportsdiverse candidatesand employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, pleasenotify usand we will work with you to meet your needs.