Special Ship Coordinator

Northwest Permanente; Winnipeg; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

The North West Company (NWC) invites applications for a Special Ship Coordinator based in Winnipeg, MB. You will oversee end-to-end Special Ship programs for Food and General Merchandise, ensuring accurate inventory movement from order creation to store delivery.

You’ll maintain order management, inventory tracking, and reporting processes while collaborating with internal teams, vendors, and stores to mitigate risks and ensure on-time execution.

Qualifications

• Five years’ experience in warehouse operations, logistics, or related field.
• Strong understanding of inventory management and transportation processes.
• Proven ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate end-to-end Special Ship programs for timely execution.
• Maintain order management, inventory tracking, and reporting processes.
• Coordinate PO and requisition processing and provide guidance.
• Monitor shipment status, receiving, picking, and shipping activities.
• Resolve shipment discrepancies with vendors, warehouses and stakeholders.
• Prepare and distribute store receiving books and documentation.
• Respond to store support requests within service levels and escalate as needed.
• Develop and distribute Special Ship reports to support planning.
• Coordinate Dangerous Goods PO and inventory during seasonal windows.
• Maintain SOPs and training materials for continuity.
• Collaborate with Operations, warehouses, transportation and Order Management teams.
• Identify opportunities for process improvements and policy compliance.

Skills

Project coordination

Logistics planning

Inventory management

Vendor coordination

MS Office (Excel, Word)

Education

Grade 12 education

Post-secondary in logistics/supply chain

CITT or PLog designation (asset)

Tools

Retek or similar WMS

Job description

In your role as a Special Ship Coordinator, at The North West Company (NWC); you will coordinate the end-to-end execution of Special Ship programs for Food and General Merchandise, ensuring the accurate and timely movement of inventory from order creation through store delivery. You will maintain order management, inventory tracking, and reporting processes to support operational visibility and informed decision-making while collaborating with internal teams, vendors, distribution centres, transportation partners, and stores to resolve issues, mitigate risks, and ensure the successful execution of seasonal and promotional programs.

Joining NWC gives you the opportunity for growth and development throughout the company, an attractive and competitive salary and benefits package, and to be part of a dynamic and diverse culture.

NWC is a leading retailer to under-served rural communities and urban neighborhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information.

Your Role:

• Coordinate Special Ship project plans, activities, and milestones to ensure timely execution of seasonal and promotional programs. Follow up on outstanding actions, communicate next steps, and identify and escape risks or delays.
• Maintain Special Ship databases, seasonal templates, store order forms, and working files to support accurate order creation, inventory tracking, and assortment planning.
• Coordinate purchase order and requisition processing, including maintaining submission templates, reviewing requests, providing process guidance and training, and preparing daily order activity recaps.
• Monitor purchase order confirmations, shipment status, receiving, picking, and shipping activities to support the timely and accurate flow of inventory.
• Investigate and resolve shipment and receiving discrepancies, including mis-ships, shortages, overages, and other inventory issues, by coordinating with vendors, warehouses, and internal stakeholders.
• Coordinate the preparation and distribution of Store Receiving Books and other receiving documentation before initial product shipments. Track product code dating and adjust order volumes based on vendor and warehouse information.
• Monitor and respond to Special Ship Store Connect tickets and other store support requests within established service levels, escalating significant or unresolved issues as required.
• Develop, maintain, audit, and distribute Special Ship reports, including transportation weight summaries, inventory flow plans, comparison files, and order status reports to support shipment planning and stakeholder decision-making.
• Coordinate Dangerous Goodspurchase orders and requisitions within seasonal shipping windows. Monitor stock-on-hand levels and inventory requirements to support quarterly flow plans and promotional programs.
• Develop, maintain, and update standard operating procedures (SOPs) to ensure processes remain accurate, consistent, and accessible for training and operational continuity.
• Collaborate with Special Ship Operations, warehouse leadership, transportation, Order Management, vendors, and other WLSC departments to improve service, coordinate activities, and maintain effective inventory flow.
• Identify opportunities for continuous improvement in order management, reporting, documentation, and shipment execution while ensuring compliance with established processes and company policies.

In your role as a Special Ship Coordinator, at The North West Company (NWC); you will coordinate the end-to-end execution of Special Ship programs for Food and General Merchandise, ensuring the accurate and timely movement of inventory from order creation through store delivery. You will maintain order management, inventory tracking, and reporting processes to support operational visibility and informed decision-making while collaborating with internal teams, vendors, distribution centres, transportation partners, and stores to resolve issues, mitigate risks, and ensure the successful execution of seasonal and promotional programs.

Joining NWC gives you the opportunity for growth and development throughout the company, an attractive and competitive salary and benefits package, and to be part of a dynamic and diverse culture.

NWC is a leading retailer to under-served rural communities and urban neighborhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information.

Your Role:

• Coordinate Special Ship project plans, activities, and milestones to ensure timely execution of seasonal and promotional programs. Follow up on outstanding actions, communicate next steps, and identify and escape risks or delays.
• Maintain Special Ship databases, seasonal templates, store order forms, and working files to support accurate order creation, inventory tracking, and assortment planning.
• Coordinate purchase order and requisition processing, including maintaining submission templates, reviewing requests, providing process guidance and training, and preparing daily order activity recaps.
• Monitor purchase order confirmations, shipment status, receiving, picking, and shipping activities to support the timely and accurate flow of inventory.
• Investigate and resolve shipment and receiving discrepancies, including mis-ships, shortages, overages, and other inventory issues, by coordinating with vendors, warehouses, and internal stakeholders.
• Coordinate the preparation and distribution of Store Receiving Books and other receiving documentation before initial product shipments. Track product code dating and adjust order volumes based on vendor and warehouse information.
• Monitor and respond to Special Ship Store Connect tickets and other store support requests within established service levels, escalating significant or unresolved issues as required.
• Develop, maintain, audit, and distribute Special Ship reports, including transportation weight summaries, inventory flow plans, comparison files, and order status reports to support shipment planning and stakeholder decision-making.
• Coordinate Dangerous Goodspurchase orders and requisitions within seasonal shipping windows. Monitor stock-on-hand levels and inventory requirements to support quarterly flow plans and promotional programs.
• Develop, maintain, and update standard operating procedures (SOPs) to ensure processes remain accurate, consistent, and accessible for training and operational continuity.
• Collaborate with Special Ship Operations, warehouse leadership, transportation, Order Management, vendors, and other WLSC departments to improve service, coordinate activities, and maintain effective inventory flow.
• Identify opportunities for continuous improvement in order management, reporting, documentation, and shipment execution while ensuring compliance with established processes and company policies.

Desired Skills and Experience:

• Five years experiencewith The North West Company or comparable experience in warehouse operations, logistics, distribution, or a related field preferred.
• Grade 12 education required; post-secondary education in logistics, supply chain management, or a related field is preferred. CITT or PLog designation is an asset.
• General understanding of warehouse operations, inventory management, transportation, and logistics processes.
• Team-building, and motivational skills, with the ability to provide direction, support staff, and manage competing priorities.
• Strong written and verbal communication, problem-solving, conflict-resolution, and organizational skills.
• Proficiency in Microsoft Office, particularly Excel and Word, with the ability to develop, maintain, and analyze operational reports.
• Experience with Retek, or similar warehouse and inventory management systems is an asset.
• Ability to manage fluctuating daily volumes, multitask, adapt to changing operational requirements, and meet seasonal deadlines.

Location: Gibraltar House, 77 Main Street, Winnipeg, MB

Reports to: Director of Supply Chain Transformation

We create a collaborative and constructive culture by:

• Being Enterprising
• Committing to our Customer
• Working with Passion
• Leading and Developing Others
• Demonstrating Respect and Inclusivity
• Building Trust

The North West Company is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, and persons with disabilities.

A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

This is an active job opening for a position that is currently available and we are actively seeking to fill.

For Internal Employees Only:

Internal employees are required to apply within 5 working days of the position being posted. Applications received after this period may still be considered. This opportunity adheres to the corporate job posting guidelines.