Special Projects Coordinator

Victoria Foundation; Victoria; Hybrid; AUD 59,000 - 69,000; Full time

Benefits offered by this job

Extended health and dental benefits

Generous vacation and paid time off

Hybrid work arrangement

Job summary

The Victoria Foundation invites applications for a Special Projects Coordinator to join the Innovation & Impact team in Victoria, BC. This full-time term role runs through September 30, 2027, with extension potential, focusing on scholarship and award program administration and transitioning to the BC Scholarship Society.

You will coordinate applications, eligibility, reporting and communications, collaborate across teams, and support special projects and emerging priorities while balancing

Qualifications

• Post-secondary education and/or equivalent work experience.
• Minimum of 3 years of related experience, including project coordination and administrative support.
• Experience with data systems, reporting and information management.
• Strong organizational, analytical and communication skills with attention to detail.
• Proficiency in Microsoft 365 and ability to learn new technology.
• Collaborative, relationship-centered approach and adaptability to changing priorities.
• Interest in philanthropy, education and community engagement; knowledge of BC post-secondary education is a plus.

Responsibilities

• Coordinate scholarship and award administration, including applications, eligibility reviews, reporting and records management.
• Respond to applicant inquiries and provide timely communication throughout the application and award process.
• Collaborate with internal teams on program operations, financial coordination and communications.
• Support the transition of scholarship and award programs to the BC Scholarship Society, including documentation and knowledge transfer.
• Assist with the transfer of other funds and programs to internal departments.
• Coordinate community workshops, partner gatherings and engagement activities.
• Contribute to research, project planning and implementation of special projects and emerging initiatives.
• Support the CEO and senior leadership on key organizational priorities.

Skills

Organizational skills

Analytical skills

Communication skills

Relationship building

Data management

Project coordination

Education

Post-secondary education or equivalent experience

Tools

Microsoft 365

Job description

On behalf of our client, Victoria Foundation, we are searching for an organized, adaptable and collaborative Special Projects Coordinator to join their Innovation & Impact team in Victoria, BC. This is a full-time term position through to September 30, 2027, with the possibility of extension.

This is an opportunity to contribute to meaningful community initiatives while supporting an important period of transition for the Foundation's scholarship and award programs to the BC Scholarship Society. Initially focused on program administration and transfer activities, the role will evolve to include increased involvement in special projects and emerging organizational priorities.

If you enjoy coordinating activities, building relationships and contributing to meaningful community work, this may be an excellent opportunity for you.

About the Victoria Foundation

The Victoria Foundation exists to uplift people and community. By connecting people who care with causes that matter, they bring donors, charities, First Nations and other groups together to generate ideas, fund solutions and empower projects that strengthen communities.

Since 1936, the Victoria Foundation has stewarded charitable gifts to create permanent funds that support hundreds of charities each year. Today, they manage more than $650 million in assets and have invested over $400 million into the community through grants, programs and community initiatives.

What you can expect

You’ll be part of an organization where community impact is at the heart of everything they do. The Foundation offers a collaborative, inclusive and value-driven environment where people are encouraged to contribute, learn and grow.

• Competitive salary of $58,000 to $68,000 per annum, commensurate with your experience.
• Comprehensive employer paid extended health and dental benefits.
• Generous vacation and paid time off.
• A combination of remote and in-office work, with a preference for in-office collaboration.
• Meaningful work supporting community initiatives and the Foundation's evolving priorities.

What you'll be doing

• Coordinate scholarship and award administration, including applications, eligibility reviews, reporting and records management.
• Respond to applicant inquiries and provide timely communication throughout the application and award process.
• Collaborate with internal teams on program operations, financial coordination and communications.
• Support the transition of scholarship and award programs to the BC Scholarship Society, including documentation, knowledge transfer and continuity of services.
• Assist with the transfer of other funds and programs to internal departments.
• Coordinate community workshops, partner gatherings and engagement activities.
• Contribute to research, project planning and implementation of special projects and emerging initiatives.
• Support the CEO and senior leadership on key organizational priorities.

As the scholarship and award transition progresses, the position will take on increasing responsibilities in support of special projects and initiatives.

To learn more about the scope of this work, we encourage applicants to review the full Job Description.

What you bring with you

• Post-secondary education and/or equivalent work experience.
• A minimum of 3 years of recent related experience, including project coordination and administrative support, preferably in a non-profit environment.
• Experience working with data systems, reporting and information management.
• Strong organizational, analytical and communication skills, with attention to detail.
• Proficiency in Microsoft 365 and confidence learning new technology and systems.
• A proactive, collaborative and relationship-centred approach to working with colleagues, partners and community members.
• An ability to adapt to evolving priorities and support activities in a changing environment.
• An interest in philanthropy, education and community engagement. Knowledge of the BC post-secondary education system is considered an asset.

How you approach your work

You are organized, resourceful and comfortable balancing administrative responsibilities with evolving priorities. You bring initiative, adaptability and a relational approach to your work, along with an appreciation for confidentiality, professionalism and community engagement.

Most importantly, you are motivated by work that strengthens communities and creates positive social impact.

The Victoria Foundation's commitment

The Victoria Foundation is committed to building a diverse and inclusive workplace that reflects the communities they serve. They welcome applications from individuals of all backgrounds, identities and lived experiences.

They recognize that relevant experience can be gained through paid employment, volunteer work, educational programs, community involvement or other lived and professional experiences. If your background does not align perfectly with every qualification, they still encourage you to apply.