Special Events Organizer – Summer Student #4909127

Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

YWork for us?

At YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Intersectional Feminism, People Centred, Belonging, Responsibility, and Partnerships. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Position Description

Job Code: 1-CSJ-2025

Department: Philanthropy

Reports to: Manager, Donor Relations

Location: Hamilton, ON

Hours of Work: 35 hours/week

Contract Start Date: May 5, 2025

Contract End Date: June 27, 2025

Posting Date: April 17, 2025

Provides administrative and organizational support for raising funds and event support to advance women, girls and gender diverse individuals in Hamilton. The Canada Summer Jobs – Special Events Organizer supports YWCA Hamilton’s signature event Walk a Mile in Their Shoes and related community Walk a Mile Events with planning, outreach, day-of support, and post-event communications. The Canada Summer Jobs - Fundraising Support will receive guidance and support from the Manager of Donor Stewardship and works closely with the Events and Community Fundraising Specialist.

KEY RESPONSIBILITIES:

1. Tracks walker registrations and keeps Manager updated on progress;
2. Supports engaging volunteers in YWCA Hamilton's mission and activities;
3. Supports community outreach by identifying and engaging new potential walkers and reengaging past event participants;
4. Engages team captains and registered walkers by answering questions, encouraging fundraising, and celebrating milestones;
5. Supports day-of event execution with assigned responsibilities and works collaboratively with members of the Philanthropy department;
6. Supports rollout of new personal fundraising pages campaign and documents key processes for implementation;
7. Ensures compliance with policies and procedures;
8. Maintains accurate files electronically and in hardcopy to ensure responsible administrative records and corporate memory;
9. Maintains high level of confidentiality/privacy when working with client information;
10. Works safely and reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures;
11. Supports YWCA Hamilton’s mission, vision and values;
12. Performs other duties as required.

WORKING CONDITIONS:

• Works 35 hours per week;
• Ability to use frequent light to medium physical effort; lifting up to 50lbs, bending and stooping;
• Hybrid work environment with both remote and in-person at MacNab location as well as community events;
• Occasional evening and weekends may be required.

Qualifications

1. Enrolled in or completion of a 2-year college diploma program in fundraising, business, social services, public relations, or marketing or equivalent;
2. Minimum 2 years’ experience in inventory management, retail, and/or customer service;
3. Excellent verbal and written communication skills;
4. Strong organizational skills and ability to prioritize tasks;
5. Must be able to lead and work from a feminist, anti-racist / anti-oppressive perspective for operations and strategic planning;
6. Professional or volunteer experience in the non-profit sector with fundraising and/or special events experience is an asset;
7. Ability to work independently with minimal supervision, and also work effectively in a team;
8. Must provide a current Criminal record Judicial Matters or willingness to obtain at own cost;
9. Bilingual English/French or other languages an asset;
10. Able to lift up to 50 lbs and stand for several hours at a time.

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Please Note: Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.