Special Events Coordinator

White Oaks Conference Resort & Spa; Niagara-on-the-Lake; On-site; CAD 45,000 - 55,000; Full time

Job summary

A premier event location in Niagara-on-the-Lake is seeking a full-time assistant to the Special Events Manager. Responsibilities include coordinating onsite weddings and managing banquet details. Candidates should have experience in event planning, food & beverage knowledge, and excellent communication skills. The position requires flexibility with work hours to meet client demands and a commitment to high-quality service. Benefits include an employee assistance program, gym access, and parking.

Benefits

Employee assistance program

On-site gym

On-site parking

Qualifications

• Experience in event planning or coordination is considered an asset.
• Must have excellent attention to detail and be customer service focused.
• Committing to flexible work hours based on client demands.

Responsibilities

• Assist the Special Events Manager in setup and execution of onsite weddings.
• Complete all administrative details and ensure accurate banquet event orders.
• Review banquet event orders with clients for signature.

Skills

Event Planning or Coordinating experience

Food & Beverage experience

Strong organizational skills

Excellent communication skills

Ability to work in high pressure

Customer service focused

Education

Hospitality and Tourism or Event Management education

Tools

Microsoft Office

Sales software such as Delphi

Job description

Qualifications

• Event Planning or Coordinating experience considered an asset
• Food & Beverage experience required
• Hospitality and Tourism and / or Event Management education considered an asset
• Strong organizational, detail management and multi-tasking skills
• Commitment to managing clients by providing the highest level of service, integrity and creativity
• Must be flexible to work to client demands (days, evenings and weekends)
• Excellent computer skills with sound knowledge of Microsoft Office and Sales software such as Delphi
• Excellent communication and presentation skills
• Ability to work in a high pressure and fast paced environment.
• Must have attention to detail, a commitment to quality and customer service focused
• Demonstrates initiative, enthusiasm and self-motivation
• High energy, outgoing personality with a strong – professional interpersonal communication skills

Job Description

The successful candidate will be responsible for assisting the Special Events Manager in the set up and execution of all onsite weddings, which includes completing all administrative details, ensuring all banquet event orders are completed accurately, Banquet Event Order review with the clients for signature, meal samplings along with confirming all details for the ceremony and the dinner.

Accessibility accommodations will be made for job candidates upon request.

Job Type : Full-time

Benefits

• Employee assistance program
• On-site gym
• On-site parking

Work Location : In person