special events coordinator

Cambridge Butterfly Conservatory; Cambridge; On-site; CAD 45,000 - 65,000; Full time

Job summary

Join a leading company in the tourism sector, where you'll manage events and logistics at a unique venue. This role requires strong organizational skills and experience in hospitality services. The successful candidate will be responsible for planning and executing memorable events, ensuring client satisfaction, and working collaboratively across departments.

Benefits

Dental plan

Health care plan

Learning/training paid by employer

Team building opportunities

Wellness program

Qualifications

• 1-2 years' experience in event management or related field.
• Knowledge of hospitality services and event logistics.

Responsibilities

• Administer revenues and expenditures for events.
• Co-ordinate and monitor conference and meeting activities.
• Manage Event Logistics, including signage and equipment.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Organized

Education

College or equivalent experience

Tools

Google Docs

MS Excel

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Museum
  
  

Responsibilities

Tasks

• Administer revenues and expenditures
• Promote conference and meeting services or special events
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Plan for VIP arrangements
• Plan for social events and guest programs
• Manage Event Logistics
  
  

Supervision

• 5-10 people
• Staff in various areas of responsibility
  
  

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
  
  

Area of work experience

• Conference centres
• Convention centre
• Hotel, motel, resort
• Multi-purpose facilities
• Resort
• Tourism associations
  
  

Additional information

Security and safety

• Criminal record check
  
  

Transportation/travel information

• Own transportation
  
  

Work conditions and physical capabilities

• Attention to detail
  
  

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
  
  

Benefits

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
  
  

Financial benefits

• Gratuities
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)
  
  

Other Benefits

• Free parking available
• Learning/training paid by employer
• Other benefits
• Team building opportunities
• Wellness program