Special Events and Volunteers Coordinator

ROME GROUP; Quebec; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading organization is seeking a Special Events and Volunteers Coordinator to enhance community engagement through strategic event planning aimed at fundraising. This position involves comprehensive management of fundraising events, donor cultivation, and volunteer coordination, ensuring alignment with the organization's mission to empower individuals in challenging situations. Ideal candidates will possess strong organizational skills and experience in event coordination and fundraising.

Benefits

Medical, dental, and vision coverage

Virtual medical and mental health care

Education assistance program

403(b) retirement savings account with company match

Paid vacation and wellness leave

Qualifications

• 3 years’ experience in event coordination and fundraising preferred.
• Excellent organizational and communication skills are essential.
• Ability to manage multiple priorities and adapt to changing circumstances.

Responsibilities

• Plan and execute fundraising events ensuring alignment with organizational goals.
• Coordinate and manage logistics for events, including overseeing external planners.
• Engage with community stakeholders and volunteers to enhance event experiences.

Skills

Organizational skills

Communication skills

Project management

Attention to detail

Flexibility

Education

Bachelor’s degree

3 years’ experience in event coordination

Tools

Database software

Customer relationship management (CRM)

Job description

Interested? Apply with this link!

Guided by the strategic plan and annual development plan, the Special Events and Volunteers Coordinator is a hospitality-forward professional who assists in stewarding donors, volunteers, and community stakeholders and achieving fundraising goals by planning and executing meaningful events and activities. The Special Events and Volunteers Coordinator plays a vital role in advancing our mission to strengthen families and empower individuals facing challenging circumstances by contributing to a robust culture of philanthropy.

FamilyForward is committed to upholding the Organizational Health Anchors that we have set for the agency, including safety; mindfulness and self-regulation; relational health; cultural diversity, inclusivity, equity, and anti-racism; clinical lens; vicarious trauma and compassion fatigue.

What puts FamilyForward Out Front:

• Paid time-off for Agency Wellness Week (December 25th to December 31st annually).
• Emphasis on professional learning, growth, and development.
• Diversity of the position gives you opportunities for new experiences.
• Opportunity to work collaboratively with a dynamic team.
• How we wholeheartedly take care of our people:
• Medical, dental, and vision coverage for you and your family
• Optional short-term disability
• Virtual medical and mental health care coverage
• Employee Assistance Program counseling services
• Pre-tax medical Flexible Spending Accounts
• Health Reimbursement Account for deductible expenses over $1000 individual; $2000 for families
• 3% dollar for dollar company-matched 403(b) retirement savings account
• Company-paid long-term disability and life insurance
• 10 paid holidays, including 2 floating holidays for religious/cultural celebrations
• Wellness Week paid time off December 25th – 31st annually
• Paid vacation time and health and wellness leave
• Education assistance program
• Public Service Loan Forgiveness eligible employer
• National Health Service Corps Loan Repayment Eligible Site
• Member and active participant in the Hispanic Chamber of
• Commerce and LGBTQ+ Chamber of Commerce
• Diversity Awareness Partnership Non-Profit Partner

What to expect on a given day as a Special Events and Volunteers Coordinator:

• You bring a curious, solutions-focused approach to enhancing events, volunteer engagement, and donor experiences.
• You will ensure all donor cultivation and fundraising events are developed and executed with the mission in mind and delivered in a collaborative, effective manner that honors deadlines and stays within the established budgets.
• You will plan organizational fundraising events including event planning, logistics, development, execution, and volunteer coordination.
• You will coordinate and provide direction to the external event planner, organize the event committee, and ensure revenue goals for the event are met in cooperation with the broader team.
• You will plan and execute donor-centric events in collaboration with contracted vendors, planning committee, and staff that meets fundraising targets and stays within budget.
• This position is responsible for: The Rocket Ball annual gala, Guardian Society donor appreciation events, Donor stewardship and cultivation events (dinners, cocktail receptions, lunches), Community stakeholder events, Volunteer events, Major education and training events, Holiday projects/in-kind donations, Clothing for a Cause, and other events as needed.

You would be a good fit for this position if you:

• Have a bachelor’s degree or a minimum of three years’ experience of successful event coordination.
• Have at least 3 years’ proven experience in fundraising work; experience and/or familiarity with fundraising in human services is desired but not required.
• Have experience evaluating contracts, venues, and vendors.
• Are able to demonstrate excellent organizational skills, communication skills, project management skills, and superior attention to detail.
• Can be flexible and adapt to changing needs and time pressures, particularly as logistics and plans develop.
• Are able to prioritize tasks and balance multiple priorities.
• Have the ability to create and sustain positive working relationships with all levels of the agency – internal and external.
• Are a creative thinker and solutions finder, helping solve logistical problems.
• Have experience with database software and/or customer relationship management (CRM) preferred; experience with Raisers
• Edge is desired but not required.
• Are available to work some evenings and weekends for special events, as discussed and planned.

Salary Description
$21.93 – $23.50 per hour

Interested? Apply with this link!