Special Ed Data Compliance Reporting Analyst - 1.0FTE - 260/8

Seattle Public Schools; San Juan de Terranova; On-site; CAD 97,000 - 146,000; Full time

Benefits offered by this job

Benefits package

Training opportunities

Job summary

Seattle Public Schools seeks a data analyst to ensure timely and accurate reporting for state and federal special education compliance. You will design reports, monitor internal performance, and respond to audit requests using multiple systems. Collaboration with district staff and state personnel is required.

The role emphasizes data accuracy, quality assurance, and process improvements for enrollment and reporting that impact funding and compliance.

Qualifications

• Three (3) years of data analysis and reporting experience; data management and complex reporting tooling.
• Experience with K-12 education data, special education processes, or compliance reporting preferred.
• Proficiency in data quality, auditing, and producing management reports.

Responsibilities

• Coordinate monthly state and federal compliance reporting for special education data.
• Design and create management reports to monitor performance, productivity and compliance.
• Generate ad hoc reports for management and external auditors as requested.
• Collaborate with districts and school staff to ensure data accuracy and policy compliance.
• Develop QA methods to identify data trends and discrepancies; use Excel or SPSS for analysis.
• Explain procedures and timelines to staff for accurate reporting.

Skills

Data analysis

Data management

Attention to detail

Communication

Cross-functional collaboration

Education

Bachelor's degree in MIS / Mathematics / Business Admin or similar

Equivalent work experience

Tools

SPSS

Excel

SQL

Job description

Overview Of Position

Ensures the timeliness and accuracy of reporting for required Special Education State and Federal compliance reports. Designs and creates management reports to help proactively monitor internal performance, productivity and compliance using information from a variety of systems. Generate a variety of ad-hoc reports requested by the special education department, schools, other District staff, and other external stakeholders.

This position is open until filled with the first round of application reviews beginning on Monday, August 31, 2026.

Essential Functions

60%

• Coordinates with the special education information management team, to coordinate, analyze, reconcile and complete monthly student data compliance reporting required by the State of Washington and the Federal government.
• Ensures the accuracy of reported data, compliance with State enrollment reporting standards, and reconciliation of enrollment and billing procedures related to Special Education with the District accounting office.
• Coordinates with other departments (Technology Services, Enrollment, Budget, etc.) to ensure District-level consistency of information reported related to Special Education.

10%

• Designs and creates management reports to help proactively monitor internal performance, productivity and compliance using information from a variety of systems.
• Generates ad hoc reports for management to help monitor compliance, accuracy and timeliness of data entry and reporting related to special education.
• Responds to audit requests for information.
• Generates reports of aggregated and/or student-level data for various requesters, including schools, central administrative staff, and other external requesters, including State and Federal auditors.

10%

• In coordination with the Special Education Information Management Analyst, acts as liaison to appropriate school and district staff to ensure district policies and procedures related to Special Education are followed to maintain accuracy and completeness of data entered.
• Coordinates with the Department of Technical Services (DoTS) to ensure documentation and procedures used by the central student data system are correct and up to date.
• Includes interaction with school staff to ensure accuracy and completeness of data provided as necessary.
• Inform and instruct staff on correct procedures, timelines and policies needed for compliance reporting.

10%

• Working as part of a cross-departmental team, this position supports the central quality control process for special education student data entered by schools in the District's special education student data system.
• Designs and develops quality assurance methods to identify trends, discrepancies and confirm accuracy of data.
• Uses appropriate analysis and reporting tools such as Microsoft Excel or SPSS to perform quality assurance on key identified metrics and to identify emerging trends.
• Ensures approaches are documented, standardized and replicable for consistent results.
• Identifies opportunities and recommends changes for process or system improvement to maximize revenue, timeliness, accuracy and compliance in reporting, and helps implement systemic process improvements.
• This position requires frequent interaction with school registrars and frequent communication with district and State personnel to ensure accuracy of student data and compliance with reporting requirements.

5%

• In coordination with the Special Education Information Management Analyst, works with State personnel and State Educational Data System (EDS) software programs to monitor changes in compliance reporting.
• Generates required State student identification data as necessary to integrate into central reporting.

5%

• In coordination with the special education information management team, manages student-level data changes and main data files used for enrollment accounting used for reporting.
• Document and archive processes and data for archival backup and auditing purposes.

OTHER FUNCTIONS

• Responsible for processes that support state reporting including the generation and maintenance of required State data system student IDs and school/principal profiles.
• Responsible for submitting reports that hold state and federal funding implications, directs resources district-wide and determination level for the district by OSPI.
• Reliability of data submitted is crucial to the district's compliance with government programs.
• May perform related duties consistent with the scope and intent of the position.

DISTRICT WIDE CORE COMPETENCIES

Collaboration

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

RELEVANT COMPETENCIES

Organizing

• Identifies and prioritizes critical activities and tasks to achieve results.
• Ensures that materials and information are prepared to maximize productivity.
• Knows how to get things done both through formal and informal channels.

Functional / Technical Skills

• Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job.
• Applies appropriate technical/functional knowledge to address situations in a timely manner.
• Thinks of ways to apply new developments to improve organizational performance.
• Shares expertise and skills with others when appropriate.

Interpersonal Skills

• Relates well with others.
• Builds constructive and effective relationships.
• Considers and responds appropriately to the needs and feelings of different situations.
• Is tactful, diplomatic and demonstrates consistency and fairness.

Intellectual Acumen

• Demonstrates and is described as someone who is intellectually sharp, agile and capable.
• Handles concepts and complexity comfortably.
• Demonstrates the ability to comfortably shift thinking on a dime.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong systematic problem solving skills.
• Applies appropriate tools for data analytics, statistics, and data insights reporting.
• Uses advanced skills with data analysis, reporting and presentation tools such as Microsoft Excel (pivot tables, graphing, macros, formulas, linking multiple data sets, etc.).
• Data structures, complex transactional systems structures and reporting.
• Compliance-based reporting methods.
• Process development/ auditability and repeatability and use of Electronic Student Information System software or similar large scale educational student data software systems educational student data management processes and procedures.
• Knows best practices in data management.
• Process documentation and development.
• Ability to learn and use SPSS (Statistical Package for the Social Sciences) software.
• Familiar with legal requirements related to state and federal reporting related to K-12 special education.
• Demonstrated experience working with systems, processes or reporting to ensure legal compliance.
• Detail oriented.
• Coordinate and organize multiple reports to meet deadlines.
• Strong verbal and written communication skills.

DESIRED

• Knowledge of and previous use of additional data analysis and reporting tools such as SPSS statistical software preferred.
• Familiarity with the State Educational Data System (EDS) and State reporting guidelines.
• SQL programming and data extraction skills.

Education/Experience

Typical Qualifications

Three (3) years of data analysis and reporting, data management, computer/programming or business experience working with complex business applications and reporting/data analysis tools; experience working in a K-12 education environment; Special Education business processes, systems and compliance reporting preferred; Bachelor's degree in Management Information Systems, Mathematics, Business Administration, or similar field; or equivalent work experience may substitute for the educational requirement on a year-for-year basis; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.

Clearances

Criminal Justice fingerprint and background check

Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Hourly staff accrue sick leave at the rate of 1:40 per the Washington Paid Sick Leave law; eligible for health benefits after 630 hours under conditions of the School Employees Benefits Board through the state of Washington.

Salary Schedule

Please find the salary schedule associated with this role and others like it

01

Do you have three (3) or more years of data analysis and reporting, data management, computer/programming or business experience working with complex business applications and reporting/data analysis tools?

• Yes
• No

02

In a brief response, please describe your experience in data analysis and reporting, data management, computer/programming or business experience working with complex business applications and reporting/data analysis tools.

03

Do you have experience working in a K-12 education environment?

• Yes
• No

04

Do you have experience with Special Education business processes, systems and compliance reporting?

• Yes
• No

05

In a short response, briefly describe your experience with Special Education business processes, systems and compliance reporting.

06

Do you have a Bachelor's degree or higher in Management Information Systems, Mathematics, Business Administration, or similar field?

• Yes
• No

07

Are you a current Seattle Public Schools employee in a permanent FTE position?

• Yes
• No

08

If you are a current employee, what is your current job title? (Please type "N/A" if this question does not apply to you).

Required Question