Special Assistant - Office of the Honourable Senator Pierre Dalphond

Senate of Canada | Sénat du Canada; Ottawa; On-site; CAD 55,000 - 72,000; Full time

Job summary

An established institution in Canadian democracy is seeking a highly organized and proactive Special Assistant to support a respected Senator. In this pivotal role, you will manage daily operations, oversee correspondence, and prepare key documents. This position offers a unique opportunity to contribute to meaningful policy development while working closely with senior officials. Join a diverse team dedicated to excellence and make a significant impact in the heart of Canadian governance. If you are passionate about public service and eager to make a difference, this role is perfect for you.

Qualifications

• Proven experience in providing administrative and financial services.
• Strong interest in public policy and parliamentary work.
• Ability to work independently and collaboratively.

Responsibilities

• Manage the Senator’s calendar and coordinate travel logistics.
• Prepare briefing materials and formal communications.
• Liaise with Senate offices and external stakeholders.

Skills

Administrative Services

Communication Skills

Time Management

Bilingual Proficiency (English and French)

Education

Post-secondary education in business administration

Tools

MS Office Suite

MS Teams

Zoom

Job description

Special Assistant - Office of the Honourable Senator Pierre Dalphond

Join to apply for the Special Assistant - Office of the Honourable Senator Pierre Dalphond role at Senate of Canada | Sénat du Canada

Special Assistant - Office of the Honourable Senator Pierre Dalphond

Join to apply for the Special Assistant - Office of the Honourable Senator Pierre Dalphond role at Senate of Canada | Sénat du Canada

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Job ID: 209500-67

Classification: SPA: $55,105 – $71,637

Job Type: Indeterminate Appointment (permanent, full-time)

Location: Ottawa, Ontario, Canada

Closing Date: Friday, May 9, 2025

About The Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds, and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development, and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Senator Pierre Dalphond, Independent Senator for De Lorimier (Quebec), Leader of the Progressive Senate Group, and former judge of the Quebec Court of Appeal, is a respected legal expert and policy advocate. His priorities include Senate reform, constitutional and legal matters, environmental protection, Indigenous rights and reconciliation, official languages, international human rights, firearms control, and gender equality. As a central member of his team, you will play a vital role in advancing this impactful work.

Responsibilities

Reporting directly to the Senator and working closely with the Senior Advisor – Parliamentary Strategy, you will oversee the daily administrative and executive operations of the office. This includes a range of key responsibilities such as:

• Managing the Senator’s calendar and coordinating travel logistics;
• Prioritizing and tracking high-volume correspondence and follow-ups;
• Overseeing budget administration and processing expense claims;
• Preparing briefing materials, formal communications, and official documents;
• Coordinating speechwriting, content review, and translation timelines;
• Liaising with Senate offices, the Senate Administration, and external stakeholders;
• Contributing to public outreach and communications, including social media, press releases, and policy research.
  
  

This role is ideal for a highly organized, detail-oriented, and proactive individual eager to contribute to meaningful policy development at the heart of Canadian democracy.

Open to

The general public to staff one (1) indeterminate full-time position in the Office of the Honourable Senator Pierre Dalphond.

Please note that “indeterminate” refers to an employment contract with no specified end date.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

• Post-secondary education in business administration or a related field, or a combination of education, training, and related work experiences;
• Proven experience in providing administrative and financial services within an office environment, including drafting formal correspondence, preparing briefing materials and reports, formatting documents, scheduling meetings and coordinating travel, managing digital expense claims and filing systems;
• Extensive experience using the MS Office Suite, as well as MS Teams and Zoom;
• Exceptional organizational and time management skills, with the ability to prioritize competing tasks and anticipate next steps;
• Excellent communication and interpersonal skills, with the ability to engage effectively with colleagues, senior officials, stakeholders, and the public;
• Strong diplomatic sense and discretion, especially when handling confidential or sensitive information;
• Ability to work independently and collaboratively, bringing a positive attitude, initiative, and energy to the team;
• A strong interest in public policy and parliamentary work, and knowledge of the Senate, its policies, or legislative processes, are considered assets;
• Bilingual proficiency in English and French, with strong verbal and written communication skills suitable for a professional setting.
  
  

Competencies

Integrity

Respect

Service

Action Management

Adaptability

Communication

Dependability

Judgment

Teamwork and Cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

How To Apply

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EDT on the closing date stated above.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Other

• Industries

  Legislative Offices

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