Spare General Clerk

Ontario Northland; Northeastern Ontario; On-site; Full time

Job summary

Ontario Northland is hiring a Spare General Clerk responsible for providing clerical support to multiple divisions. This role involves data entry, document preparation, and excellent communication skills. Candidates should have a secondary school diploma or GED and be proficient in Microsoft Office Suite. The position is located in Cochrane and requires flexibility for call-in scheduling.

Benefits

Competitive salary

Excellent benefits package

Defined benefit pension plan

Paid vacation

Discounted transportation services

Qualifications

• Must be available for short notice scheduling.
• Fluency in both English and French is preferred.
• Ability to work with minimum supervision.

Responsibilities

• Keying, editing, proofreading and finalizing correspondence.
• Data entry such as Time Tracking.
• Processing incoming and outgoing mail.

Skills

Attention to detail

Organizational skills

Keyboarding

Communication skills

Education

Secondary School Diploma (OSSD) or GED

Completion of college business or accounting/bookkeeping courses

Tools

Microsoft Office Suite

Windows-based applications

Job description

POSITION: Spare General Clerk
DEPARTMENT: Various
LOCATION: Cochrane
REFERENCE: 800-87-26
RATE OF PAY: Starting at $27.50/ hr.

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Spare General Clerk is responsible for providing clerical support to the Rail Mechanical, Rail Infrastructure and Passenger Services Divisions in Cochrane. This position will need to be available for work on a call-in basis to cover vacation, illness and special projects within the clerical group.

MAJOR DUTIES/ RESPONSIBILITIES:

• Keying, editing, proofreading and finalizing correspondence, preparing reports, statements, invoices, forms, presentations and other documents from notes, using computers
• Data entry such as Time Tracking
• Respond to electronic inquiries or forward to appropriate person
• Answering, screening and forwarding telephone calls; responding to inquiries from internal and external sources and providing various information
• Photocopy and collate documents for distribution, mailing and filing
• Prepare and maintain reports from manual or electronic files, inventories, mailing lists and databases
• Process incoming and outgoing mail, manually or electronically
• Send and receive messages and documents by fax or electronic mail
• May sort, process and verify receipts, expenditures, forms and other documents
• May order office supplies, service office equipment and arrange for servicing
• May perform a variety of clerical duties such as calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems

REQUIREMENTS:

• Secondary School Diploma (OSSD) or General Education Diploma (GED)
• Completion of college business, accounting/bookkeeping and/or office administration courses are considered an asset
• Possess strong attention to detail and organizational skills
• Strong keyboarding and computer skills with experience using Windows based applications
• Must be available for short notice scheduling
• Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)
• Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)
• Ability to work with minimum supervision and within a team environment
• Must be able to work in a fast-paced environment to meet deadlines
• Committed to Company Health and Safety
• Must be able to lift up to 30 lbs
• Preference will be given to qualified applicants who are fluent in both official languages (English and French)

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: June 29, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.