Sourcing & Production Coordinator

tentree; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Job summary

An apparel sustainability company in Vancouver is seeking a Sourcing & Production Coordinator to manage supplier relationships and ensure production targets are met. The ideal candidate has 4-6 years in a similar role, strong organizational skills, and experience with GO-To-Market processes. This role offers competitive compensation and benefits.

Benefits

Extended healthcare plan

Generous paid days off

Ability to work from home with flexible hours

Opportunities for training and development

Employee discounts

Qualifications

• Experience in apparel & accessory product costing, production planning, and supplier relationship management.
• Ability to work cross-functionally and follow Go-To-Market calendar cadence.
• Experience traveling to manufacturing sites and adapting to cultural environments.

Responsibilities

• Manage daily supplier communication and resolve production issues.
• Track and report on supplier performance and create score cards.
• Ensure PO-related data is timely and accurate.

Skills

Supplier relationship management

Problem-solving skills

Communication skills

Attention to detail

Organizational skills

Education

4-6 years in a coordinating role in apparel or textile

Tools

MS Office

PLM system

ERP system

Job description

tentree is a lifestyle apparel company based out of Vancouver, Canada that plants ten trees for every item purchased. Our apparel is one of the most sustainable available today and we’re ranked as one of the top apparel brands as recognized by B Corp and Textile Exchange. Since our start in 2012, we have planted over 105 million trees around the world, and we’ve set our sights on planting 1 billion by 2030. By combining social and environmental consciousness with apparel, we empower our customers to have a direct impact on saving the planet through intentional purchasing.

Who are we looking for?

The Sourcing & Production Coordinator is the key liaison between apparel and accessories manufacturing partners and tentree’s internal teams. They work cross functionally to ensure tentree’s margin targets are met and production is booked, manufactured, and delivered according to tentree’s Go-To-Market calendar as well as the approved product specifications, sustainability and social compliance requirements, and Purchase Order terms. Additionally, they participate in new supplier sourcing and validating, coordinate supplier on-boarding, resolve production and delivery issues, and conduct annual supplier performance reviews.

As the key contact, they are the eyes and ears of our compliance teams and are responsible for reporting any concerns regarding environmental or social non-compliances. This position requires prior experience working in a similar role within the apparel and textile industry. Understanding of go-to-market calendars, manufacturing processes, critical paths and product costing are essential.

What will you be doing?

Supplier Management

• You will manage daily supplier communication (emails, video calls, etc).
• You will resolve production and delivery issues.
• You will ensure GTM milestones are adhered to.
• You will connect cross-functionally (Development, Finance, etc.) as needed to resolve suppliers' needs.
• You will monitor supplier's T&A and communicate changes or upcoming deadlines appropriately.
• You will track and report on supplier performance, create score cards and conduct annual reviews.
• You will collect and maintain supplier profile details as well as sustainability and CSR data in PLM system.
• You will update and maintain PO data management and Material traceability systems as needed.

Internal Cross-Functional Duties

• You will work with Finance on any payments, credit notes, liabilities.
• You will work with Development and Material teams to prevent and/or resolve quality-related and supply issues.
• You will communicate to Sales Operations delivery or fulfillment issues (shortages, etc).
• You will ensure PO-related data, systems and reports are timely and accurate.
• You will stay on top of GTM calendars and work pro-actively with all stakeholders to ensure Sourcing & Production deadlines are met.

Costs & Margins

• You will be responsible for meeting overall cost and margin targets for the accounts being overseen.
• You will resolve key cost variances or missed targets.
• You will present and negotiate major cost saving opportunities and/or volume discounts as needed.

Support Functions

• You will support in collecting, reviewing, and filing key documentation such as material test reports, fibre transaction certificates, social and environmental compliance assessments, and social audit reports.
• You will support the Department Lead in seasonal production allocation, material greige forecasting, and MOQ/MCQ review on final buys.
• You will participate as requested by Department Lead in special projects to improve departmental processes, systems, tools, and SOPs.
• You will keep abreast of industry news and develop or maintain industry network.
• You will support in new supplier evaluation, selection, and onboarding, ensuring contractual documentation is properly filled and filed.
• You will travel to suppliers as needed to conduct factory visits.

Professional Requirements:

• 4-6 years in a coordinating role within the sourcing or production departments of a company in the apparel, textile or related sectors.
• Experience in apparel & accessory product costing, production planning and supplier relationship management.
• Experience working cross functionally and within multiple seasons following a Go-To-Market calendar cadence.
• Experience travelling to manufacturing sites and working within different cultural environments.

Personal Strengths:

• Excellent written and verbal communication skills.
• Proven problem-solving skills and comfortable making decisions.
• Proficient with MS Office tools, Google Docs, PLM, ERP or similar product data management systems.
• Strong organizational skills and excellent attention to detail.
• Comfortable with changes and with working in a fast-paced environment.
• Thorough, diligent and enjoys thinking outside of the box.
• Passionate about sustainability or eager to learn more about it.

• Extended healthcare plan
• Generous paid days off
• Ability to work from home with flexible hours
• Opportunities for training and development
• Employee discounts

A typical hiring range for this position is $55,000 - $70,000 CAD per year with the final salary offer based on your qualifications, job-related skills, and relevant experience. In addition, tentree's total rewards offering also includes comprehensive benefits, a certified inspiring workplace, and exclusive perks to reward your exceptional performance and contributions.

tentree is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment is decided on the basis of qualifications, merit, and business needs.