Solar Bid Lead & Supplier Network Architect

Polar Racking Inc.; Mississauga; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

RRSP contributions

Company vehicle

Generous vacation time

Job summary

Polar Racking Inc. in Mississauga, ON is seeking a Technical Bid Specialist to join the Estimation group. You will own bid packages, coordinate inputs from multiple teams, and engage suppliers for competitive quotations on racking, trackers, and foundations.

The role emphasizes supplier onboarding, process standardization, and delivering client-ready proposals for utility-scale and commercial solar projects. Strong Excel/Word skills and knowledge of PV components are essential.

Qualifications

• Bachelor’s degree or higher in Engineering, Supply Chain, Business, or related field.
• 3+ years of bid coordination, proposal prep, procurement, or technical estimating support.
• Knowledge of solar PV systems, structural steel components, and construction methods.
• Experience with supplier sourcing, onboarding, and performance management.
• Familiarity with lead times, Incoterms, terms and conditions, and QA processes.
• Ability to document and standardize workflows and improve processes.
• Excellent written and verbal communication skills.
• Attention to detail and ability to meet deadlines.
• Strong stakeholder coordination skills.
• Advanced Excel and Word skills; familiarity with AutoCAD, PVsyst, or HelioScope is a plus.

Responsibilities

• Compile complete bid packages with cost estimates, designs, specs, schedules, and qualifications.
• Coordinate inputs from Estimating, Sales, Engineering, Supply Chain, and Operations for cohesive proposals.
• Engage suppliers to solicit, clarify, and quote racking, tracker components, and foundations.
• Identify and onboard new suppliers to broaden the vendor base and competitiveness.
• Maintain a supplier database with capabilities, capacity, pricing, lead times, and Incoterms.
• Develop repeatable RFQ processes, templates, and supplier evaluation criteria.
• Review supplier terms and flag risks before bid submission.
• Edit bid content for accuracy, clarity, and client/RFP compliance.
• Assemble final submissions to a professional standard; track deadlines.
• Maintain bid document records and templates; conduct post-bid reviews for improvement.
• Support client presentations and RFP responses as needed.

Skills

Bid coordination

Proposal preparation

Procurement

Technical estimating support

Communication

Attention to detail

Stakeholder coordination

Sourcing

Education

Bachelor's degree in Engineering, Supply Chain Management, Business, or related field

Tools

Microsoft Excel

Microsoft Word

AutoCAD

PVsyst

HelioScope

Job description

Polar Racking Inc. in Mississauga, ON is seeking a Technical Bid Specialist to join the Estimation group. You will own bid packages, coordinate inputs from multiple teams, and engage suppliers for competitive quotations on racking, trackers, and foundations.

The role emphasizes supplier onboarding, process standardization, and delivering client-ready proposals for utility-scale and commercial solar projects. Strong Excel/Word skills and knowledge of PV components are essential.