Smartwear Project Coordinator - Art & Design Group

University of Alberta; Edmonton; On-site; CAD 59,000 - 83,000; Full time

Job summary

The University of Alberta is seeking a Project Coordinator to oversee the Art & Design Working Group, supporting a multi-disciplinary research initiative. The ideal candidate will coordinate logistics, ensure accessibility, and manage communication for events fostering creative and inclusive practices.

Qualifications

• Master's degree or higher in a relevant field.
• 3+ years of experience in project coordination with artists.
• Strong experience in planning public-facing events.

Responsibilities

• Coordinate ADWG research and co-design activities.
• Support festival planning and artist onboarding.
• Manage project budgets and contracts.

Skills

Project Coordination

Event Planning

Strong Writing

Communication Skills

Education

Master’s Degree

Tools

MS Office

Adobe Creative Suite

Trello

Google Workspace

Job description

Smartwear Project Coordinator - Art & Design Group Competition 2421 Apply Department Faculty of Medicine & Dentistry - Medicine Dept Salary range$59,822 to $82,266 Posted date June 17, 2025 Closing date July 1, 2025 Position Type Full Time - Trust Funded

Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with theTrust/Research Academic Staff Agreement , this position has a comprehensivebenefits package and an annual salary range of $59,822 to $82,266. This position has an initial appointment of 1 year with the possibility of renewal.

Location - This role is in-person at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

Working for the Department of Medicine

The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents).The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

(iSMART), the Institute for Smart Augmentative and Restorative Technologies and Health Innovations at the UofA, is a multi-faculty, multidisciplinary Institute, has unparalleled infrastructure; a worldwide network of collaborators; and a unique concentration of world leaders in wearable technologies and textiles, healthcare, critical disability studies, medical humanities, social justice, and fine arts. We have successfully developed products, policies, and practice guidelines that were all driven by unmet user and healthcare needs.

Position Summary

The Department of Medicine at the University of Alberta is seeking a Project Coordinator to support the Art & Design Working Group (ADWG) within the Smartwear Revolution—a multi-year, transdisciplinary research initiative funded by the Canada First Research Excellence Fund. The Smartwear Revolution brings together artists, technologists, designers, healthcare professionals, and people with lived experience to co-create wearable smart textiles that improve mobility, reduce injury, and foster community inclusion.The ADWG plays a central role in creative knowledge mobilization, inclusive design, and the coordination of two major Art & Technology festivals. Reporting to the Senior Research Administrator and the ADWG Lead, the Project Coordinator will lead logistics for open calls, residencies, and performances while ensuring accessible, collaborative research experiences across diverse media. This is a dynamic role suited to someone with experience in both artistic production and research coordination.

Duties

• Coordinate ADWG research and co-design activities, including timelines, meetings, and communications
• Support festival planning, adjudication, artist onboarding, and artistic residencies
• Maintain festival platforms, oversee submissions, contracts, and support accessibility during events
• Supervise and support trainees, artists, and collaborators; provide onboarding and training
• Lead preparation and tracking of research ethics, compliance documentation, and research data
• Manage project budgets, contracts, purchases, and financial reconciliations
• Produce internal reports, festival catalogues, and public-facing communications
• Liaise with Smartwear leadership and other Working Groups to integrate interdisciplinary goals

Minimum Qualifications

• Master’s degree in a relevant field; PhD or postdoctoral experience is an asset
• Minimum 3 years of experience coordinating projects involving artists and/or human participants
• Strong experience planning public-facing events (e.g., festivals, exhibits, performances)
• Demonstrated commitment to inclusive practices and accessibility in the arts
• Experience managing budgets, contracts, and institutional compliance processes
• Proficiency in MS Office, Google Workspace, Adobe Creative Suite, project management tools (e.g., Trello, Asana, Monday.com), and communications platforms
• Strong writing and communication skills for academic and public audiences

Preferred Qualifications

• Professional experience as an artist, curator, designer, or creative producer
• Knowledge of accessibility standards in artistic programming
• Familiarity with institutional systems (e.g., PeopleSoft, research ethics tools)
• Multilingualism (especially French or Indigenous languages)
• Experience maintaining websites, social media, and event materials

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations toparticipate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered.We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities,persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexionsenrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits;membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux quipeuvent contribuer à la diversification des idées et à l'université à postuler.

Apply

Note: This opportunity will be available until midnight July 1, 2025, Edmonton, Alberta local time.